2023-12-31-annual-report - 76th Belfast Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name 76th Belfast Scout Group
Other names the charity is known by N/A
Registered charity number (if any) 1 0 3 8 6 0
HQ registration number
Charity’s principal address 1 Wallasey Park
Belfast
Northern Ireland
Postcode B T 1 4 6 P N
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Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Joan Barton	Group ScoutLeader
	Jennifer Hamilton	Secretary
	ElisaDavidson	Treasurer
	HarryPorter

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor	Name	Address
N/A

1 LT700001 (1st February 2017)

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. trust deed, constitution)
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them

The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and
meets every 12 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the
first 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

2 LT700001 (1st February 2017)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre, school and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre, school and other Scout
Groups. Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the
group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case

3 LT700001 (1st February 2017)

Section C	Objectives and activities
Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	A comprehensive list of activities can be found at: https://members.scouts.org.uk/supportresources/search/? cat=26,407,351 From this list a selection are completed each term relating to the objects.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further Each Adult Leader is dedicated to contibute their time statements, where relevant, about: time weekly across the Scouting Year. Our Leaders commit to working to Group, District, County and NI level • policy on grantmaking; where required, ensuring the Group benefits from • contribution made by volunteers; participation in all activities where possible. • policy on investments.

4 LT700001 (1st February 2017)

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Beavers meet weekly taking part in activities such as games, crafts, singing, visiting places of interest, doing many good turns and much outdoor activity. They had the opportunity to take part in a Beaver Overnight, for many their first night away from home! Cubs meet weekly taking part in a wide range of activities designed to be interesting and challenging. Much time spent outdoors learning new skills, and a full weekend camp is offered to all. Scouts meet weekly featuring prominently outdoor activities learning various skills including map reading, camp cooking, first aid, all preparing for a week long camp in the Summer. Explorers meet monthly and are encouraged to lead themselves deciding on the programme with support / guidance from leaders. They have a wider scope for activities.
### Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £7563.20 against this at year end. This is above the level required for operating expenses. However this can be explained by the annual capitation fees falling due for payment in February of 2024. This figure falls to approx £1000 upon payment of fees to HQ and heating & lighting cost to the premises. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £1000.

	N/A

Further financial review details (optional information)

5 LT700001 (1st February 2017)

Youmay choose to include additional information, where relevant, about: • investment policy and objectives • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising);	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Each year we will continue to offer a rolling programme of wide ranging activities creating a balanced programme actively engaging and supporting young people in their personal development, empowering them to make a positive contribution to society.

Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Elisa Davison	Elisa Davison	Elisa Davison	Elisa Davison	Elisa Davison	Elisa Davison	Jennifer Hamilton

Elisa Davison						Jennifer Hamilton

Treasurer						Secretary
1 2 0 9 2 4
1	2	0	9	2	4

6 LT700001 (1st February 2017)