## Trustees' Annual Report ## For the period **----- Start of picture text -----**
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Section A Reference and administration details
Charity name 76th Belfast Scout Group
Other names the charity is known by N/A
Registered charity number (if any) 1 0 3 8 6 0
HQ registration number
Charity’s principal address 1 Wallasey Park
Belfast
Northern Ireland
Postcode B T 1 4 6 P N
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole year**| |---|---|---|---| ||Joan Barton|Group ScoutLeader|| ||Jennifer Hamilton|Secretary|| ||ElisaDavidson|Treasurer|| ||HarryPorter||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |N/A||| |||| |||| |||| 1 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. trust deed, constitution)|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and
meets every 12 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the
first 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| 2 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre, school and other Scout
Groups. Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the
group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case| 3 LT700001 (1st February 2017) |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in
relation to these objects
Summary of the objects of the charity
set out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest,
trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||A comprehensive list of activities can be found at:
https://members.scouts.org.uk/supportresources/search/?
cat=26,407,351
From this list a selection are completed each term relating
to the objects.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further Each Adult Leader is dedicated to contibute their time statements, where relevant, about: time weekly across the Scouting Year. Our Leaders commit to working to Group, District, County and NI level • policy on grantmaking; where required, ensuring the Group benefits from • contribution made by volunteers; participation in all activities where possible. • policy on investments. 4 LT700001 (1st February 2017) |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||Beavers meet weekly taking part in activities such as
games, crafts, singing, visiting places of interest, doing
many good turns and much outdoor activity. They had the
opportunity to take part in a Beaver Overnight, for many
their first night away from home! Cubs meet weekly taking
part in a wide range of activities designed to be interesting
and challenging. Much time spent outdoors learning new
skills, and a full weekend camp is offered to all. Scouts
meet weekly featuring prominently outdoor activities
learning various skills including map reading, camp
cooking, first aid, all preparing for a week long camp in the
Summer.
Explorers meet monthly and are encouraged to lead
themselves deciding on the programme with support /
guidance from leaders. They have a wider scope for
activities.| |###
**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy
on reserves|The Group held reserves of approximately £7563.20
against this at year end. This is above the level required for
operating expenses. However this can be explained by the
annual capitation fees falling due for payment in February
of 2024. This figure falls to approx £1000 upon payment of
fees to HQ and heating & lighting cost to the premises.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 6 months running costs,
circa £1000.| ||| ||N/A| Further financial review details (optional information) 5 LT700001 (1st February 2017) |You**may choose** to include additional
information, where relevant, about:
• investment policy and objectives
• how expenditure has supported the
key objectives of the charity;
• the charity’s principal sources of
funds (including any fundraising);|The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.| |---|---| |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Each year we will continue to offer a rolling programme of
wide ranging activities creating a balanced programme
actively engaging and supporting young people in their
personal development, empowering them to make a
positive contribution to society.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Elisa Davison|Elisa Davison|Elisa Davison|Elisa Davison|Elisa Davison|Elisa Davison|Jennifer Hamilton| |---|---|---|---|---|---|---|---| ||||||||| ||Elisa Davison||||||Jennifer Hamilton| ||||||||| ||Treasurer||||||Secretary| ||1
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