Trustees, Annual Report For the period Frorn (slart dale) 10 end date Section A Reference and administration details Charlty name 181 Hlllsborough Scoul Group Other name3 Ihe charity13 known by Registered charlty number (il any) HQ reglstration number Charily's principal address 2a Ballynahinch Road Hillsborough Co. Down Postcode Names of the charity trustees who managed the charity during this reporting period Trustee Name Office (if any) Datss acted If not for whole year Mark Mckeag Group Scout Leader SecTetary Chairperson TrEasurer Vanessa Ribeiro Mike Mccracken Pamela Daniel Jessica Kidd Lindsay Reid Natalie Wray Georgina Huston Anne Thompson Karen Watson 10 11 12 Names and addresses of advisers (optional inforniation but encouraged as best practice) Type of advisor Name hompson Solicitor5 lain Gillespie FCA Address Legal Independent Examiner 9 The Square. Hillsborough BT26 6AG 75 Waterloo Road, Lisbum BT27 5NW Our internet sites Faceb(x)L' htt s:Ilwww.facebook.com11 sthillsborou hscout rou Web Site: htt s:111 sthillsborou hscouts.or 1 st Hillsborough Scout Group Annual Report 2023-24 Page 1 3010812024
Section 8 Structure, gov•rnance and managem•nt Doscnptn ol the ch8rity'8 Irusts Type ol governing document 1 st Hillsborough Scoul Group's governing documents are hose of Ihe Scoul AssodatK)n. They conslsl ol a Royal harter, which In tum gives authority to Ihe Bye Laws of the sSoCLK>n and The Policy, Organisatson and Rules ol The coul Associatlon. (e.g. Irust deed, CA)nstrtulJon) How the chanty is consliluted 1 st Hillsborough Group Is 8 trust eslablished under Its rules hich are common to all Scouts. (e.g. trusL alatn. cx)mpany) Trustee seleclion melhods (e g appoinled by, elected by) he Trustoes are appoinled In accor(Jance wth Ihe Potscy, rganisalion and Rules of The Scout Associatlon. Additlonal govemance issues (optional infomiation but encouraged as best practice) You may choose lo include addilional Information, where relevant. about: 1 st Hillsborough Scout Group (Yhe Group") s managed by the Group Executfjve Commitlee, the members ofwhlch are the 'Charity Truslees, of the Scout Group whh Is an educats'onal charity. As charity trustees they are responsible for complying with charity legislation. This includes the regislration. keeping proper accounts and making returns to the Charity Commlssion as appropriate. Policies and procedures adopted for a) Ihe induclion and training of trustees; b) trustee, consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representsts"ves, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders & parent representats'on and meets every month. Members of the ExecutNe Committee complete 'Essential Information for Executive Committee, training within 5 months ofjoining the committee. Thts Group Executive Committee exists to support the Group Scout Leader in meeb'ng the sponsIbl1 ities of the appointments and is responsible for: The maintenance of Group propety; The raising of funds and administration of Group fanCe. The insurance of persons, property and equipment; Group public occasions; Assisting in crUItMent of leaders and other adult support; Appointing any sub committees that may be required: Appointing Group Administrators and Advisors other than those who are elected. Risk and Internal Control The Group Executive Committee has identified the major rlsks to which they believe the Group is exposed, these have been reviewed and systems have been eslablished lo mitigate against them. The main areas of concem that have been identified are: Damage to buildings, propety and equiprnent. The Group would request the use of buildings, propety and equipment from neighbouring organisations, churches, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group periodically checks Ihat Hillsborough Scout & Community Hall has sufficient buildings and contents insurance in place to mitigate against permanent loss. The Group also has sufficient equipment insurance to cover permanent loss of its equipment. 1st Hillsborough Scout Group Annual Report 2023-24 Page 2 3010812024
Section 8 Structure. governance and management (coniinued)- Injury to leaders, helper3, •UPPOrters and rnernbe, Thfj Group Ihrough the capilalion lees contrttI6j to Ihe Sc(wi Assoclalions nat7a1 accKJenl Insurance poly. Rk Asses8menls ore undertaken befor8 Bll actrvilif>3. Reduced COMe from fund ralsmg, The GrDUP is pnmarfly relianl upon Income from subscrtpllons and fundraising. Thc group does hold a reserve lo ensure Ihe conlmwty ol aclivilios should Ihere be a rna reduclion in Income. The Commitlee could raise tho value of subscnplions lo Increase Ihe Income to Ihe group on an ongomg bas. either lemporarlly or PernnentlY Reduthon or loss of leader3. The group s lolally relnI upon volunteer3 to run and 8dmmtsler Ihe 8Ctlvitses of the group. If Ihere was a reductK)n In the number of leader3 to an unacceptable level In a particular seclK)n or the group as a whole then Ihere would have to be a contraclK)n, consolidation or closure of a seclion. In the worst<ase scenarlo, Ihe complete closure of the Group. Reduction or loss of members. The Group provides actNities for all young people aged 4 lo 18. If Ihere wa3 a reductlon in membership in a partlIar section Of the group as a whole then there would have lo be a contraction, consolidation or closure of a section. In the wor51 case scenario. the complete closure of the Group This risk is currenuy very low as Ihere are waitsng Ils. Section C Objectives and activities Summary of the objects of the charity setout In its governing document he Purpose of Scouting couting exists to aclNety engage and support young eople in their personal developmenL mpowering them to make a positsve contribution to soclety. he Values of Scouting s Scouts we are guided by these values: Integrity- We act with integnty; we are honesL trustworthy nd loyal. Respect- We have self-respecl and respect for others. are - We support others and take care of Ihe world in hlch we live. Belief- We explore our faiths. beliefs and attitudes. O-operation- We make a positive difference; we c perate with others and make friends. he Scout Method couting takes place when young people, in partnership ith adults, work together based on the alues of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors leam by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities ake and live by their Promise. 1st Hillsborough Scout Group Annual Report 2023-24 Page 3 3010812024
Summary ol th• matn actmtles Inrelation to thesfj objectj -8adgework covering multiple Slranos ol 8ClJvily. 4)utdoor ac1TVrtS al camps, a Icul lo$1 and olher advenlurelcullure cenlres. .Teamworling actsvitses utreach Ihrough fundraomg for olher chan15. -Participalion m The Scoul AssocJatx)n You Shap•" and 'A MIK)n Hands" iniliatsves. -Operaies 85 8 h018 community. organlsalion See htwsJlNYww.laceb(x)k com11 sthfillstwhscoutgrwpl 8nd hll 8 111 slhillsborou hscout8 0 Additk)nal delails ol Ihe obpctives and activrtles (optional Information bul encournged as besl pract) You may choos• to Include further statements, where relevanl. about: 1s1 Hillsborough Scoul Group wlsh83 to acknowledg8 lh8 contribution made by unlformed leaders and occasional helpers who withoul Iheir time and dedicatM)n no Scoutuig ActivilS would happen. ' policy on granlmaking. ' conlnbutson made by volunteer5; policy on Investments. PublK benefit stalement he Group meets the Chanty Commission's public benefrt tena under both Ihe advancement of education and th8 dvancemenl of cltizenship or community developmenl eadings. Section D Achievements and performance Summa of the main achievements of the charlty during the year DeliVed a quality, structured programme of acbvilies using the framework of The Scout Association, leading to Chief Scout's Awards and Duke of Edinburgh's Awards. Youth membership increased from 221 to 234. We have contsnued lo enjoy the return to post covid nonnality with various camps. rallies and district events attended in addition to our weekly gathenngs. Financial Review Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising actNitses fall short. The Group Execubve Committee consider5 that the group should hold a sum equivalent to 4 months running costs. circa £5,000. Section E Briefststement of the charity's policy on reserves Quanlify and explain any designations The Group held unrestricted reserves (excluding section funds) of approximately £16,567 against this at year end. This is above the level required for operating expenses. Details of any funds materially in deficit circumstances lus ste s to eliminate No funds were in deficit at year end Further financial review details (optional infomiation) You may choose to include additional the inforniation, where relevant, about charity's pnncipal sources of funds (including any fundraising); Membership subscriptions totalled £20,817. The Group would like to acknowledge ongoing financial support from the Education Authority amounting to £4,472 for general use, and from Lisbum and Castlereagh City Council amounting to £500. towards a King's coronation commemorative planting scheme within Ihe rear garden of Hillsborough Scout & Community Hall. Two loan repayment instalments of £5,633.50 each were received from Hillsborough Scout & Community Hall Group this year which means that there is no longer an outstanding balance. 1st Hillsborough Scout Group intends to use these payments to further develop facilities al Hillsborough Scout& Community Hall specifically for the benefit of scouting but also for eneral use b the local communi The major categories of expenditure this year were: italion of £8,813 Annual Report 2023-24 Page 4 how expenditu has supported the key d)jeclives of the charity 1st Hillst)orough Scoul Group 3010812024
-HaU htre £5.500 -Campslevents and activrties of £9,787 -Badges and unrforms 01 £4,460; and 2,500 spenl on sanding and recoatAng the maln Scoul han noor including new court Ilnes added. usmg the fund3 reserved lor tho developmenl of Ihe scoul hall facllrties. See 1s1 Hillsborough Scoul Group 202>2024 Payments &Recelpts Accounts for fur1her details. Investment Pollc The Group does not have sufficient funds to Invest m longer temi investments. The Group has therelore adopted a risk aver3e strategy to the Investrnenl ol ils funds. All funds are held In cash using only mainstream banks or buildin societies. Other Optional Information investrnenl oli and ob eclives Section F Plans for future perlods (details of any significanl activities planned to achieve them) The leaders held a planning evening In February 2018 to identsfy Pnore3 for improwng faalitseg and actsvibes. These Induded (1) ccmstruthng an outdoor play Surfa at Hillsborough Scout & Communty Hall (2) prDviding better access to grDUP transport for off-site events (3) gaining easier access to the adjacent foresl park. Leader recruitrnent 11 CX)ntue for all s)r of the Gnxjp. Mththe 8irrLry d (1) imprDving the quality of prr*3ramTr prrNKlJ (2) reduciro the wothload on indivK1ual leaders. These 81ms are sbll ones we work towards. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) ike Mccracken Pamela Daniel Position (eg Secretary, Chair) Chair Treasurer Date 1st Hillsborough Scout Group Annual Report 2023-24 Page 5 30108r2024