Donemana Cultural Association Limited (Company limited by guarantee) Trustees, report and financial statements for the year ended 31 July 2023 Company registration number: N1069847 Northern Ireland Charity number: NIC103583 McFarland Arnold & Co Chartered Accountants
Donemana Cultural Association Limited (Company limited by guarantee) Contents for the year ended 31 July 2023 Page Legal ai)d adininislralive infoi-Ination Truslees, I'eport Accountant's report to the trustees Statement of fii)ancial activities Balaiice sheet Notes to the financial statements 8-14
Donemana Cultural Association Limited (Company limited by guarantee) Legal and administrative information for the year ended 31 July 2023 Legal status The company 15 a private limited company, limited by guai?ntee, which was incorpoi'ated on 3 July 2008 under the Companies (Noithern Ii'eland) Order 1986 undei. Registi'ation Numbei. N1069847. It is also recognised as a charity by the HM Revenue & Customs undei- Refei'ence Numbei. XT21191. The coinpany is a registered charity with the Charity Coinmission for Northern li-eland since 3 November 2015 under i'egi5tt-ation number NIC103583. Trustees Mr Albert Allen Mrs Sandi-a Allen Mi. Thomas Allen Mi. Williain Anderson Mi. Allan Breslai)d Mr Keith Buchanan Mr Colin Campbell Mr Ken Colhoui) Mr Alastaii. Mcmichael Mr lan Mcmichael Mr Ernest Robinson Mrs Kathleen Rodgers Mr Mervyn Rodgers Mrs Daisy Watt Secretary Mr Colin Campbell Company number N1069847 Registered office 77 Dunnyboe Road Donemana Slrabane Co Tyrone BT82 ORB Accountants McFarland Arnold & Co 8 Main Sti'eet Newtownstewart Omagh Co Tyrone BT78 4AA Busine55 address 77 Dunnyboe Road Donemana Strabane Co Tyrone BT82 ORB Bankers Allied Irish Bank (Nl) Meadow Bank Strand Road Londonderry BT48 7TN Page
Donemana Cultural Association Limited (Company limited by guarantee) Trustees, report for the year ended 31 July 2023 The Trustces pr¢5ei)t theii. I'eport aiid the financial stateinenls foy the yeai. ended 31 July 2023. Directors Offi¢ei-s of the company, known as directors foi. tl)e purpose of coinpany law and trustees for the purpose of charity law, who served during the yeai. and lip to the dale of this I'eporl are set out on page l of the financial statenienls. Members of the chai-itable coinpany guarantee to contribute an amount not exceeding £ I to th¢ assets of the charitable company in the event of winding up. Charitable objects The pi'inciple activity of the chai'itable coinpany is lo provide a community facility in the village of Donemana, accessible to all local groups. In doing so they aiin to achieve greater ci'oss community contact, iniprove community relalions and a greater understanding ai)d lolei'ance of the cultural history of the area of Doneinana. Doneinana Cultui'al Association Limited is a I'egistered chai'ity with th¢ Chai-ity Commission for Northei-n Ireland since 3 November 2015, under registration iiumber NIC103583. Organisatioiial structure The day to day Inaiiagement of the charitable company is cari'ied out by the Chaii'man and Treasui'er, supported and overseen by the othei. trustees. Review of activities and achievements The Statemciit of Financial Activities on page 5 of Ihe financial statements sets out the I'esults for the year. The pui'p05e of the funds al'e outlined in the notes to the financial statements. The charitable coinpany is cunEntly developing a local history museuin and aims to market this once it becomes fully opei'alional. It continues to attract intei'est from the local cominunity and al'e currently workiiig on a nuinber of projects to enhance the building foi. coininunily use. The considered view of tl)e ti'ustees is that, aftei. Inaking enquiries, they have a reasonable expectation that the charitable coinpany will have adequate I'esources available to finance ils trading and other obligations for the for¢s¢¢abl¢ future. The ti'ustees are not aware of any events likely to occur in the Iw¢lv¢ months following the sate of the approval of the financial stateinents tliat may impact on the cliaritable company's ability to continue as a going coi)cei'i). We believe that it is tlierefoi'e appropi-iate for Ihe charitabl¢ COlT]pany's financial statements foi. the yeai. ended 31 July 2023 to have been prepared on a going concei'n basis. Reserves The Stateinent of Financial Activities on page 5 of the financial statements sets out the I'esults foi. the year. The pui'pose of the funds al'e outlined in the notes to the financial stateinents. Taxation The ¢liaritable company is accepted as a charity by HM Revenue & Customs ui)der refereiice XT21191 and therefore is exempt froin corporation tax. Stateillent of trustees, responsibilities The Trustees are responsible for pi'epai'ing the Ti'ustees, Repoit and the financial statements in accoi'dance with applicable law aiid regulations. Page 2
Donemana Cultural Association LimAted (Company limited by guarantee) Trustees, report for the year ended 31 July 2023 Conipany law and charity law requii'es the Ti'ustees lo prepare finai)cial statements for eacli financial year. Undei. that law tl)e trustees have elected to pi'epai'e the financial stateinenls in accordance witli applicable law and United Kingdom Accounting Standards (United Kingdom Geiierally Accepted Accounting Practice) ii)cluding 'A¢counting ai)d Reporting by Charities.. Statement of Recominended Practice, (FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland,). Undei. company law the Trustees must not appi'ove the financial statements unless they are satisfied that they give a true and fail. view of the state of affairs of the company and of the surplus or deficit of the company for that yeai.. In preparing these fiiiancial stateineiits, the trustees al'e i-equired to: select suitable accounting policies and then apply them consistently. Inake judgements and estiniales that are reasonable and pi'udent. slale whethei. applicable accounting standards and statements of recommended practice liave been followed subject to any depaiture5 disclosed and explained in the financial stateinents. and prepare the financial statemenls on the going concern basis unless it is inappropriate to pi'esume that the charity will continue in business. The trustees have overall I'esponsibility for ensuring that the charity has appropriate system of conti'ols, financial and otherwise. They al'e also responsible foi. keeping proper accounting records which disclose with reasonable accuracy al any time the financial position of the charity and enable them to ensiii'e Ihal the financial statements comply wilh the Companies Act 2006. They al'e also I'esponsibl¢ foi. safeguai'ding the assets of the charity and hence foi. taking I'easonable Steps for the prevention and detection of fraud and other irregularities. Accountants The trustees recommend that McFarland Arnold & Co remain in office until further notice. Special provisions relating to small companies This I'eport has been prepared in accoi'dance with Stateinent of Recomm¢nd¢d Practice.. Accounting and Reporting by Charities (FRS 102) and in accoi-dance witl) tlie special pi'ovisions of Parl 15 of the Coinpanies Act 2006 relating to small entities. This report was approved by the Iruslees on and signed on its behalf by Signature.. Name (in block capitals).. Trustee Page 3
Donemana Cultural Association Lxmited (Company limited by guarantee) Accountants, report on the unaudited financial statements to the trustees of Donemana Cultural Association Limited for the year ended 31 July 2023 In order to assist you to fulfil youi. duties under the Companies Act 2006, w¢ have compiled the financial statements of Donemana Cultural Association LiiT]ited for the year ¢nd¢d 31 July 2023 as set out on pages 5 to 14, which compi'i5e the statement of financial activities, Ihe balance sheet and ih¢ related i)otes frotn the accounting I'ecoi'd5 and information and explanations you have given to U5. This I'epoit is made to the coinpany'5 board of ti'ustees, as a body, in accordance with the tei-ms of oui. eiigagement. Oui. woi'k lias be¢n undeitaken so that we maight con)pile the financial stateinents that w¢ have been engaged to compile, report to the coinpany's boai'd of ti'ustees that we have doiie so, and state those Inattei's that we have agreed to stat¢ to thein in this report and for no other person. To Ihe fullest extent pe11nitted by law, w¢ do not accept or assume responsibility to anyone other than the company and th¢ company's board of directors, as a body, for our work or for this I'eport. Respective responsibilities of the trustees and accountants As described in the stateinent of Irustees, responsibilities the company's truslees {who also act as dii'ectors for the charitable activities of Donemana Ciiltural Associatioii Limited) are responsible for ensui'ing Ihat Ihe company maintains proper books of account and for preparing financial statements whicl) give a true and fair view and have beei) propei'ly prepared in accordance with th¢ Companies Aci 2006. You al'e responsible for deciding, on an annual basis, whether the company is entitled to avail of the exeinption fi'oni stalutory audit in accordance with Section 477 of the Conipanies Act 2006. It 15 our responsibility to compile the finaij cial statemenls of Donemana Cultui'al Association Limited from the accounting i'esords, information and explanations supplied lo us by the company. Basis of opinion Oui. woi'k was conducted in accordance with the Statement of Standards for Reporting Accountants, and so our pi'ocediires consisted of compai'ing the financial statenienls with the accounting i'ecoi'ds kept by the company, and making such liiniled enquii'ies of tlie officei's of the company as we considered necessai'y foi. Ihe purposes of this repoit. Tl)ese procedures provide only the assui'ance expi'essed in our opinion. Scope of ivork We have compiled the financial stalements in accordance with the ICAI Miscellan¢ous Technical Statemeiit 'Chartei'¢d Accountants Repoits on tlie Compilatioii of Financial Stateineiits of Incoi'poi'ated Entities M41 fi'om the accounting I'ecords, infoi'matioii and explanatioiis supplied to us by the company. We have not been instructed to carry out an audit of these financial stateinenls. For this I'eason, we have not verified the accuracy or con)pleteness of the accountii)g recoi'ds or infonnatioii and explanations you have given to us and we do not, therefor¢, expi-ess any opinion 011 the financial statements. Chartered Accountants Dated: £ tr4ofjcl McFarland Arnold & Co Chartered Accountants 8 Main Street Newtoivnstewai* Co Tyrone Page 4
Donemana Cultural Association Limited (A company limited by guarantee) Statement of financial activities (incorporating the income and expenditure account) for the year ended 31 July 2023 Unrestricted Restricted funds funds 2023 Total 2022 Total Notes Incoming resources Incomiiig resources fi'om g¢nei'ating funds.. Gi'ants Other incoming resources 7,368 7,368 1.400 1,400 630 Total incoming resources 1,400 7.368 8,768 630 Resources expended Community aid expenses Accountancy fees Repairs & maintenance Equipment costs Bank charges Sundry expenses D¢preciation & impairnient 3,000 618 2,400 1,728 35 13 42 3,000 618 2,400 1,728 35 13 8,700 2,028 618 32 13 8,767 8,658 Total resources expended 7,836 8,658 16,494 11,458 Net in¢omingl(outgoing) resources before transfers (6,436) (1,290) (7,726) (10,828) Ti'ansfei's between funds 7,128 (7,128) Net movement in fundsANet incomel(expenditure) for the year 692 (8,418) (7.726) (10,828) Total funds brought forward (590) 102,628 102,038 112,866 Total funds carried fonvard 102 94,210 94,312 102,038 The notes on pages 8 to 14 form an integral part of these financial statements. Page 5
Donemana Cultural Association Limited (Company limited by guarantee) Balance sheet as at 31 July 2023 2023 2022 Notes Fixed assets Tangible assets 89,607 98,307 Cui'rent assets Debtoi's Cash at bank and in hand 2,400 2,936 4,669 5,336 4,669 Creditors: amounts falling due Jvitliin one year io (631) (938) Net current assets 4,705 3,731 Net assets 94,312 102,038 Funds Restricted incoine flinds Unrestricted income funds 12 13 94,210 102 102,628 (590) 94,312 102,038 The company is I'egistei'ed as a privale limited company in Northern Ireland under Registratioii Number N1069847. The ti-ustees, statements requii'ed by Section 475 (2) and {3) ar¢ shown on the following page which forn)s part of ihis Balance Sheet. The notes on pages 8 to 14 form an integral part of these financial statements. Page 6
Donemana Cultural Association Limited (Company limited by guarantee) Balance sheet (continued) Trustees, statements required by Section 475 (2) and (3) for the year ended 31 July 2023 In approving these financial statements as trustees of the charitable company we hereby confinn: (a) that for the year stated above the charitable company wa5 entitled to the exemption ¢onferred by Section 477 of the Companies Act 2006 (b) that no nolice has been deposited at the registered oL¢e of the charitable company pui'suai)t lo Section 476 of the Companies Act 2006 requesting that an audit be conducted foi. the year ended 31 July 2023 and (c) that we acknowledge our responsibilities for.. (l ) ensuring that the charilable company keeps accounting records which comply with Section 386 of the Companies Act 2006, and (2) preparing financial statemenls which give a true and fair view of the state of affairs of the charitable company as at the end of the financial year and of its surplus or deficit for the year then ended in accordance with the requirements of Section 393 of the Companies Act 2006 and which otherwise comply with the provisions of the Companies Act 2006 relating to financial statemenls, so far as applicable to the chai'itable company. These financial statements are pi'¢pared in accoi'danc¢ with the Stat¢m¢nt of Recommended Practice.. Accounting and Reporting by Charities (FRS 102 'The Financial Repoi1ing Standai'd applicable in the UK and Republic of li'eland'} and in accordaiice with the special provisions of Pail 15 of the Compaiiies Aci 2006 applicable to COlT]panies subject to the small companies regime. The financial statements wei'e approved by the Board on £ &y2-* and signed on its behalf by Signature: Signalure.. Name (in block capitals): kEl-f4 Q_ Name (in block capitals).. Trustee Trustee The notes on pages 8 to 14 form an integral part of these financial statements. Page 7
Donemana Cultural Association Limited (Company limited by guarantee) Notes to the financial statements for the year ended 31 July 2023 Geiieral information The company is a pi-ivate limited company, limited by guai'antee, which was incorporated on 3 July 2008 under the Companies (Northern Ii'eland) Ol'der 1986 and the Companies Act 2006, ui)dei' Registration Numbei. N1069847. It is also I'ecognised as a charity by tl)e HM Revenue & Customs under Reference Numbei. XT21191. The company is a registei'ed charity with the Charity Commission for Northeri) Ii'eland siiice 3 Noveinbei. 2015 undei. registration iiumber NIC103583. Tlie address of the registei'ed office is 77 Dunnyboe Road, Doneinana, Slrabane, Co Tyrone, BT82 ORB Statement of compliance These finai)cial stateinents have been prepared in compliance with Accounting and Reporting by Charities.. Statenient of Recommended Practice (FRS 102, 'The Fiiiancial Repoiting Standard applicable in the UK and the Republic of Ireland,) and in accordance with the Coinpanies Act 2006. Accounting policies Basis of preparation The financial statements are pi'epared under tlie histoi'ical cost convention and in accordance with Accounting and Reporting by Chai'ities.. Stateinent of Recommended Practice (FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ir¢land') The charity has taken advantage of the exemption in FRS 102 Section IA fi-om th¢ I'equirement to pi'oduce a cashflow stateinent because it is a small Chai'ity. The pi'esentation curi'ency of these financial statements is sterling. 3.2. Incoming resources Inconie from donations and grants, including capital grants, is included in incoining i'esoui'ces when these are I'eceivable, except as follows.. When donors specify that donation5 and grants given to Ihe charity must be used in future accounting pei'iods, the income is deferred until those p¢i'iods. When donors impose conditions which have to be fitlfilled before the chai'ily becomes entitled to use such incoine, the ii)come is deferred and not included in ii)coming I'esour¢es until the pre-conditions for use have been met. When donors specify that doiialioiis and gi'ants, including capital grants, are foi. a paiticulai. resti'icted purposes, which do not ainount to pre-conditions I'egarding entitleinent, this income is included in incoming resources of restricted funds when receivable. The value of services provided by volunteers has not been included. Other income is recognised in ihe year li) which receivable. Interest receivable Inleiest is included on a receivables basis by the charity. Page 8
Donemana Cultural AssociatAon Limited (Con)pany limited by guarantee) Notes to the financial statements for the year ended 31 July 2023 3.4. Resources expended Expenditure is recogni5ed on an acci'uals basis as a liability 15 incurred. Expenditure includes VAT which the company is ineligible to recover, and is repoited as part of the expenditure to wl)ich it relates. Chai'itable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs thal can be allocated directly to such activities and those costs of an indii'ecl nature necessary to support thein. 3.5. Tangible fixed assets and depreciation Tangible fixed assets costing moi'¢ than £500 are capitalised and included at their purchase costs, tog¢th¢i' with ai)y incidental expenses of acquisition. Depi'eciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows: Leasehold properties Fixtures, fittings and equipment - Straight line ov¢r the life of the lease 20 0/0 reducing balance No depreciation is charged until the assets are brought into use by the company. The cai-rying values of tangible fixed assets are I'eviewed annually for impairment if events or changes in circumstances indicate ihe carrying value may not be recovei'able. Fund accounting Unrestricted funds relate to general funds which are available for use at the discretion of Ihe trustees in furtherance of the general objectives of tlie charity and which have not been designated for othei. purposes. Restricted funds are funds which are to be used in accordance with specific restrictions iinposed by donoi's or which have been raised by Ihe chai'ily for pai'ticular puiposes. The cost of I'aising and administerii)g such funds are chai'ged against the specific fund. The aiin and use of each restricted fund is sel out in the notes to the financial statements. 3.7. Taxation The company is registered as a charity for tax purposes under refei'ence XT21191. As a chai'ity, Donemana Cultural Association Limited is exempt from tax on iiicoine and gains falling within Section 505 of the Taxes Act 1988 01. Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitabl¢ objects. No tax charges have therefore ai'isen for the company for the year ended 31 July 2023. Impairment A I'eview foi. indicators of impairment is caiTied out at each reporting date, with the I'ecoverable amount being estimated whei'e such indicatoi's exist. Where the carrying value exceeds tlie I'ecoverable amouiit, the asset is impaired accordingly. Prior impainnents are also reviewed for possible I'evei'sal at each i'eportii)g date. When it is not possible to estiinate the recovei'able amount of an individual asset, an estimate is made of the recoverable amount of the cash-genei'ating unit to which the asset belongs. The cash-gen¢rating unit is the sIDallest identifiable gi'oup of assets that iiicludes the asset and geiierales cash inflows that are largely indepeiident of Ihe cash inflows fi'om other assets or gi'oups of assets. Page 9
Donemana Cultural Association Limited (Company limited by guarantee) Notes to the financial statements for the year ended 31 July 2023 Fiiianeial instruments A financial asset oi. a financial liabilitj is recognised only when the company becoitjes a party to th¢ contractual pi'ovisions of tl)e insli'ument. Basic financial insti-uinents al'e initially recognised at the li'aiisaclion price, unless tlie ari'angeinent constitute5 a rinancing transaction, whei'e it is recognised at the presenl value of the futui'e payments discounted at a market rate of interest for a similar debt inslruinent. Debt insti'uineiits are subsequently measured at amoitised cost. Financial assets that are measiired at cost or amorti5ed cost are reviewed for objective evid¢nc¢ of impaii'ment at the end of each I'epoiting dal¢. If there is objective evidence of impairinent, an impaii-ment loss is i-ecognised in pi'ofit or loss iminediately. For all equity instrumeiits regardless of significance, and other financial assels that are individually significant, these are assessed individually foi. impairment. Other financial assets oi. either assessed individually oi. gi'ouped 011 the basis of similai. credit I'i5k chai'acteristics. Any reversals of impairment are recognised in profil or loss immediately, to the extent that the reversal does not result in a cai'rying amount of the financial asset that exceeds what the carrying amount would have been had the lipa]IThent not pi-eviously been recognised. Grant income Restricted fujids 2023 2022 Ulster Scots Agency Ai11ri¢ity Community Fui)d D¢partment of Agriculture and Rui'al Developinent ESB Community Fund 499 3,000 1,469 2,400 499 3,000 1,469 2,400 7,368 7,368 Other in¢oining resources Unrestricted fuiids 2023 2022 Rent of hall Doiiations 1,400 1,400 530 100 1,400 1,400 630 Page 10
Donemana Cultural Association Limited (Company limited by guarantee) Notes to the financial statements for the year ended 31 July 2023 Net movement in funds 2023 2022 Net movement in funds is stated after charging.. Deprecialion and other amounts written off iangible fixed assels at)d after crediting.. Transfer between funds: Release of revenue grants 8,700 8,767 7,128 3,660 Employees Number of employees The average Inonthly numbers of employees (including the trustees) during the year wei'e.. 2023 Number 2022 Number Trustees 14 14 Trustees, emoluments The ti'ustees neither received nor waived any einoluinents during tlie year. Fixtures, fittings and equipment Tangible fixed assets Property Total Cost At l August 2022 At 31 July2023 210,812 13,829 224,641 Depreciation At l Augusl 2022 Charge for the yeai. 113,846 8,432 12,488 268 126,334 8,700 At 31 July 2023 122,278 12,756 135,034 Net book values At 31 July 2023 88,534 1,073 89,607 At 31 July 2022 96,966 1,341 98,307 Pagell
Donemana Cultural Association Limited (Company limited by guarantee) Notes to the financial statements for the year ended 31 July 2023 10. Creditors: amounts falling due within one yeai. 2023 2022 Accruals and deferred income 631 938 11. Analysis of net assets behveen funds Unrestricted funds Restricted funds Total funds Fund balances at 31 July 2023 as represented by.. Tangible fixed assets Curi-ent assets Curi'ent liabilities 342 391 (631) 89,265 4,945 89,607 5,336 (631) 102 94,210 94.312 12. Unrestricted funds l August 2022 Ineoming Outgoing Transfers 31 July 2023 Genei'al fund (590) 1,400 (7,836) 7,128 102 (590) 1,400 (7,836) 7,128 102 Purposes of unresti'icted funds G¢n¢i-al funds are funds which are available for use at tl)e disci-etion of the ti'ustees in furthei'ance of the general objectives of the charity and which have not beeii designated for oth¢i' pui'poses. Page 12
Donemana Cultural Association Limited (Company limited by guarantec) Notes to the financial statements for the year ended 31 July 2023 13. Restricted funds l August 2022 Incoming Transfers 31 July 2023 Property Fixtures, fittings and equipment Airlricity Cominunity Fund DAERA Rural Micro Capital G17nt Ulster Scot5 Agency ESB Community Fund 96,825 542 4,705 556 (8,425) (112) (3,259) (1,590) 88,400 430 4,446 435 499 3,000 1,469 499 2,400 (2,400) 102,628 7,368 (15,786) 94,210 Purposes of restricted funds Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by tbe chai'ity for particulai. purposes. The cost of I'aising and administei'ing such funds is charged against the specific fund. The aim and use of each restricted fui)d is set out in the note above. Resti'icted funds relate to the costs of property and equipineiit for Doiiemana Cultural A55ociatioii Limited, together with specific projects as noted above. Grants received during the year are ouilined in note 4 of the financial statements. 14. Capital commitments 2023 2022 Details of capital commitments at the accounting date are as follows.. Contracted for but not provided in the financial statemeiits 4,945 4,705 Grants received in respect of the above futui'e expenditure'.- Airti'icity Community fundlulster Scots Agency (Note 13) 4,945 4,705 15. Transactions Ivith trustees The trustees attend meetings and can'y out the business of the coinpaiiy on a voluntaiy basis. 16. Company limited by guaraiitee Doneinana Cultui-al Association Limited is a company limited by guai'antee and accordingly does not have a share capital. Every Inember of tlie company undertakes to contribute such amount as inay be i-equired not exceeding £ I to the assets of the charitable company in the evei)t of its being wound up while he or she is a Inember, or within one year after he oi. slie ceases to be a meinber. Page 13
Donemana Cultural Association Limited (Company limited by guarantee) Notes to the financial statements for the year ended 31 July 2023 17. Charity Commission for Northern Ircland Donemana Cultui'al Association Limited is a I'egistered charity with the Charity Commi55ion for Northern Ireland since 3 Noveinber 2015, under registration nuinber NIC103583. 18. Going concern In common wilh all community group's in Noithern Ireland, the company continues to experience difficulty in securing long tenn nding. The Trustees are continuing io work on a number of projects to enhance the buiding for community use to generate more income, together with taking steps lo minimise ovei'heads, therefore consider that the coinpany can continue to meet its objectives for the incoming year and that it is appi'opriate for the financial stalements to be pi'epai'ed on the going concern basis. Page 14