ANNUAL MONITORING RETURN FOR ARDGLASS FESTIVAL ASSOCIATION I, The Charlty 15 known as Aftlglass Festival Association. 2. charlty Commission Number is 103326. 3. The Assoclation's purpose is:. encourage appreclatlon for and active paCIpatIOn in community-based arts and recreation actlvlties. encourage and stlmulate artlstlc creativlty by the provlslon of artistic performantes. tralnlng ahd support; provlde, assist In provlding or secure the provislon of educational and recreatlonal opportunitie5 for the soclal welfare and benefit of the communlty In Ardglass and surroundlng areas. 4. The Trustees- Mana8ement Committee- as at 31 August 2018 are:_ Mr. Gerard C8sey-Treasurer, Mr. Paul O Shea- Chalrperson. Mrs. Jane Johnson-vlce-chairperson. Mrs. RoSsln Dorrian- Secretsry. Mr. Jason Curran- Programme Officer. Mlss Caoilfionn Srnlth- Press Officer. Mlss Jocelyft O, Shea- Sponsorship OffKer. Mr. sean Keo8h- Technical offir. 5. Thi5 report is for the Flnancial Year I Sept.- 31, Au8USt 2018. 6. Durlng the year the Associatlon or8anlsed a wide range of actlvlties . O¢tober-AGM; November- Halloween Fancy Dress & Disco {chlldrenl. December-christmas Tree and Festive Street Ll8ht'switch-on'; Carol singin& Santè Grotto. Aprll- Easter Egg Hunt. August- Ard8lass Summer Festival- a &day project Involvln8 a varlety of events to promote incluslvlty by accommodatln8 all members of the local Ardglass community, their vlsitlng relatbve5 and the many tourists. The events included a Scaven8er HunL Golf, Senior Citizens, Event, Fun Run, Teddy Bear5, Picnlc, Talent Show, Pub Qulz, Bonny Baby Contest, Sand Design, Cycle Races. Kite
Competitlon, Raft Races, Hlstoriral Tours, Skittles, Viklng Boat Trlps, Famlly Fun Day, Float & Fancy Dress Parade, Boules, Prawn-Tallin& Bubble Football, Trlp to Aqua Park and a Willa8e Clean-up, Associatlon meetlngs are held usually on a monthly basi5 but priorto major functions they become fortnlghtly or even more regular if qUired. 7. The Associatlon has regard to the Commission's Public benefit whereby:" l. The purposes of the Assoclation are demonstrated and are beneficial to the whole communlty: 2. The publlc benefits are for the whole communlty in terms of 50dal welfare, creatlvityj re¢ation and leisure-time occupatlon. Positive feedback from membeTS of the community vla cards of gFatitude, personal contsct and social media were very encouragin8 and uplifting. 8. Our Flnancial status is strong. The Openin8 Balance at 1° September 2017 was £3594.11. OurTotal Income was £8423.86 OurTotsl Expenditure was £9108.66. Closing Balance at 31" August 2018 was £2909.31 The Association has no funds In deficit. Signed: Dated:
Ardglass Festival Associatk)n COMMITTEE REPORT 2018 Followin9 the A6M in October, the committee was immediotely discussing plans for a Halloween event. The lo1 council was approached regording the provision of a beacon structure. but unfortunately there wasn't one available. Posters re a Halloween Fancy tJres$ & Disco were distributed QKI displayed in local primary schools tsnd public outlets. The event was well attended with the children {and some parents} wearing a variety of costumes. many of which were made with household materials. Due to the lengthy process of acquiring the license for the erection of festive street lights, the sequence of steps had been initiated before the AGM and was suc¢essf ully completed prior to the December '$witth on.. The siting of the Christmas tree in the Community 6arden proved popular and the participation of the two local school choirs and the use of the snow machine contributed to the festive atmo$ph¢re. The distribution of treats (fftd glow-sticks and a performance by the Friendship Bond was appreciated by the large crowd. Once agoin. the committee liaised with tht O'shea family to incorporate the Santa Grotto as part of the annual Christmas Fayre to raise funds for Marie Curie. in memory of their deceased family member, Marie-ann. In April. starting at the Community Centre, the children. accomp(led by adults, went in setrch of hidden taminoted images of chicks {150} hidden around the village. The child who returned with the most '¢hi¢ks' was award¢d a Sh11 trophy. All the children {ond adults} participotln9 received a chocolate Cream egg. The 5-day Summer Festival was held during the f irst week in August. The children's events as usual. were very popular with record attendances at the Sand Design. Teddy Bears, Picnic, Cycle Races. Bubble Football and Talent Show events. Following feedback from the residential homes. the Senior Citizens, Event involving afternoon tea ond sandwiches. instead of a 3-course meal. was thoroughty enjoyed by all, with music. reminisceht of their youth, encouragin9 them to fully participate in the sin9ing. The Parade wos once a9ain held on a Friday evenlng {followin9 the disoppointing unavailability of Bands last year on the sunday parade}. The inclusion of pipers {in addition to two other bands} was fully opprtciated by the large crowds spectating. The winning f loot was from Ardview House {Residential Home}. Even though Ard9lass is a Coastal villo9e, many res£dents had never experienced a¢tualty goir9 Out on the water. The free family VikiThJ boat trips gratefully provided this opportunity with a constant stream of volunteer crew members. Teenagers who avalled of the f ree trip to the Aqua Park. Carryduff thoroughly enioyed the water Sports.
ASSETS Portable Stage {3 sections} - stored in Communlty Centre and for communlty use. Megaphone Festive Street Lights Festlve Tree Lights 20 x Litter Plcks 20 x High Visibillty jackets 2 x Portable Tables Snow Machlne Ifor Chr*stmas event} 8 x Walkie-Talkies {battery-operated} Santa Claus outflt 2 x Elf outfits. Costumes Mickey Mouse, Minnle Mouse & Giant Prawn. Street bunting 2 x Set of Boules LIABILITIES ElectrSclty {Festive Street Li8hting}- £93.36 Insurance 4470.00.
-Charit lor Northern Iielond Truste Declaration Please state: Name of organisation: -J rJyff£ Each of the underslgned declares that: Helshe is willlng to act as a charity trustee and is fully aware of the organisation's purposes as set out in the governing document; and He/she is not disqualifled from acting as a charlty trustee of any charity for any of the reasons or on any of the grounds listed in section 86(1) of the Charltles Act (Northern Ireland) 2008. We jointly declare that: The funds of the organlsation are, or Immediately upon registratlon as a charlty will be, held In an account In the name of the charlty; The Information contalned on the application form and thls trustee declaration form is true, complete and correct; and We understand that to knowingly or recklessly make a false statement is a criminal offence under section 25(1) of the Charities Act (Northern Ireland) 2008. Or anisati ns workin with vuln rable eo or chil ren If your organisation currently works or will work with vulnerable people or childreni you must complete this part of the declaration. To avoid confusion mark the approprlate box wlth a tlck (not a cross) We Jointly declare that we have read and understood the Commission's guidance on Access NI checks. We Jointly declare that we are satisfied that we have made the necessary checks required to safeguard our beneficiaries. Trustee Declaratlon Version 1.0 July2013
The harity Trustee declaration loi N.)i!hein Iielai)d Date MM YYYY Trustee Name (Print) Trustee slgnature DD Si J{/i - Ck LIlNJ c? &Htrf4 4/6 /1 0/6 //4 918//f q/i/// 9/3//1 OADI Lfi C.fvJ S £&+fvJ k-trOQ1$ CIrtL Trustee Declaration Version 1.0 July2013