2018-03-31-annual-report

Trustees’ Annual Report for the Period

		Period Start Date	Period Start Date	Period Start Date				Period End Date	Period End Date	Period End Date
From						To
	01		April	2017			31		March	2018

Charity Details

Charity Name St Marys Altinure Youth Club Registered Charity Number NIC102134

Charity’s Principal Address Old School Lane 192 Learmount Road, Park Village, Co. Derry Northern Ireland BT47 4BA Postcode BT47 4BA

Names of Charity trustees who manage the charity

Names of Charity trustees who manage the charity	Names of Charity trustees who manage the charity	Names of Charity trustees who manage the charity
Trustee Name	Office (If any)	Dates Acted if not for whole Year
TERESA MC CLOSKEY	Chair
KEVIN HICKEY	Treasurer
KAREN O’KANE	Secretary
SEAMUS DONELLY KAREN MC ELHINNEY FIONA GORMLEY ORLA DEIGHAN DONNA O’KANE CATHERINE COOKE TERESA COLL DONNA KERLIN DELORES MC KEEVER	Committee	Joined Committee at January AGM Joined Committee at January AGM Joined Committee at January AGM Joined Committee at JanuaryAGM
KATIE MCLAUGHLIN SHARON MC LAUGHLIN	Committee	Resigned September 2017 Resigned at AGM 1stFeb 2018
NON TRUSTEES Marie Gormley Cora Kerlin	Child Protection Officer Leader In Charge

Name And Address of Advisors	Name And Address of Advisors
Danske Bank	46 Catherine Street, Limavady. Co. Derry BT49 9DH
Accountants	Claremount Accountants, Omagh

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Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period
From	Period Start Date				To	Period End Date
	01	April	2017			31	March	2018

Charity Structure, Governance and Management

Type of Governing Document Constitution adopted January 2016 How the Charity is Constituted Association of paid up Members

Trustee Selection Methods Trustees are appointed or reappointed annually at the Annual General Meeting. This year we held this in January 2018

Additional Governance Issues

There is a Safeguarding and Child Protection Policy in place – updated, revised and adopted on February 2016.

Criminal record checks (Access NI) are carried out on commencement of volunteer and/or trustee appointment. These checks are carried out again every two years in line with statutory requirements.

St Mary’s Altinure Youth Club is a member of Youth Action Northern Ireland which provides helpful advice and keeps us informed of opportunities for training and legislative changes. Our membership is renewed every April.

St Mary’s Altinure Youth Club also works closely with Learmount Drop Inn for teenagers, and the local Learmount Community Development Group and the Rural Area Partnership in Derry to explore opportunities for joint programmes with other groups.

St Mary’s Altinure Youth Club rents the use of a local hall (from the Park Hall Committee) to carry out its activities. Additionally, at the end of this reporting period it has taken on the former soccer club house in Park to use as a permanent Members Only Club House.

All trustees and leaders give their time voluntarily and receive no remuneration or other benefits.

The trustees are assisted by parents of members – who take turns in helping to supervise the children during their activities.

A Volunteer Policy, and Diversity Policy were adopted by the Trustees at the AGM 1[st] February 2018.

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Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period	Trustees’ Annual Report for the Period
From	Period Start Date				To	Period End Date
	01	April	2017			31	March	2018

Objectives and Activities

Objects of the Charity as stated	1 - To provide opportunities for young people aged 8 - 13 to come together for
in our Constitution	play, to advance their social and personal skills and to explore issues that are
	relevant to this age group. These young people will be drawn from Park Village
	and its surrounding areas.
	2 - To provide a programme of social, spiritual, educational and recreational
	activities within a safe and secure environment which will meet the needs of
	young people aged 8 – 13
Main Activities Undertaken for	In planning our activities for the year we kept in mind the Charity Commission’s
the public benefit in relation to	guidance on public benefit at our Trustee meetings.
these objects.	The focus of activities remains providing a safe and secure environment for a
	programme of youth events and activities. This benefits young people by
	developing their self-confidence and social skills alongside life skills such as our
	indoor games and swimming.
	We welcome all young people regardless of background, faith, gender or
	personal circumstances. This philosophy enhances and enriches everyone
	involved in the Club including volunteers, trustees and parents.

Additional Notes

A great contribution is made by our members parents/guardians who volunteer weekly to help with supervising activities. We are grateful for the many hours given listening and encouraging our young people, and to the volunteer trustees who help to run the club annually.

Any surplus funds not needed to pay for activities are placed on deposit to earn interest. As our grants are less than expenditure we have been unable to do this during this time.

Accidents during the year- None

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From	Period Start Date				To	Period End Date
	01	April	2017			31	March	2018

Achievements and Performance

Summary of the Main	Spring: For the Easter Trip we went to the Carromena Activity Centre outside
achievements of the	Limavady. This was fantastic for the kids and they all loved it.
Charity during the Year	Weekly hall games and activities, and bus to Foyle Arena in Derry for swimming
	continued during this period.
	Additional activities were assisted by the CHILD Project which we participated in.
	Summer Camp: We held a 2 week summer camp during July which included a range of
	outdoor activities and archery. The scheme ended with a trip to Creggan Country Park
	for water sport activities.
	Autumn:
	Weekly hall games and activities, and bus to Foyle Arena in Derry for swimming
	continued during this period.
	We held our annual Halloween disco, which was very well attended. No Christmas
	disco was held this year as the committee decided there was not enough demand. This
	will be reviewed next year.
	Winter:
	Annual New Year day trip to Cinema and bowling games
	Weekly hall games and activities, and bus to Foyle Arena in Derry for swimming
	continued during this period.
	Fundraising–
	No additional fund raising activities took place during this period .
	The Trustees were focused on creating a new members facility by accessing additional
	grants (see below).
	In May 2017 the committee approved the appointment of S3 Solutions to assist with
	the identification and applications to new funding opportunities for a 12 month
	period.
	New Policies
	A new Volunteer Policy, and Diversity Policy were developed and adopted by the
	committee.
	New Club House
	In February 2017 we secured approval from the Learmount Community Development
	to use the former changing room facilities at Park Soccer Club.
	During March we carried out required maintenance works and installed new indoor
	play equipment purchased through additional grants received.

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Trustees’ Annual Report for the Period

st.mary’s
st.mary’s youth	From Period Start Date To Period End Date
		01 April 2017 31 March	2018
Financial Performance Review
Statement of the	Statement of the	We hold cash at bank of £ 15,000, all of which is unrestricted funds. These funds are
charity’s policy on		held in order to meet any unforeseen expenditure that may occur.
reserves		The funds held in reserve have remained unchanged during the year and will remain so
		at year end.
Details of any funds		Not Applicable
materially in Deficit
Principal Source of Funds		Our main source of funds for operations this year has been the grant funding received
		from the Educational Authority , annual membership fees, trip fees and discos.
		All of our income is used to cover the operating costs of the club. Insurance, rent, bus
		hire and activity costs.
New Grant Sources		We have additional grants from NIE Pensions, Acorn Fund, Awards For All, and the
		Community Foundation NI which have been used to create our new Club House, and
		for courses to be held. These are restricted funds.

Future Plans

As noted last year - The trustees acknowledge the important EA grant the Club is in receipt of and recognise that the entire grant is used to hire transport for swimming, hence leaving no scope for material investment.

It remains intention of the Trustees to continually review this over the coming years with an eye to increasing the benefits gained from spending the grant.

We will continue to monitor and develop our activities over the coming period and identify improvements.

Declaration

The trustees declare that they have approved the trustees report above.

Signed on behalf of the charity’s trustees

Signed on behalf of the charity’s trusteesgned on behalf of the charity’s trusteesned on behalf of the charity’s trusteesy’s trustees’s trustees
Signature	Teresa Mc Closkey
Full Name	TERESA MC CLOSKEY
Position	CHAIR
Date	31st March 2018

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