Camphill Community Clanabogan Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (contffnued) Year ended 31 January 2023 Structure, governance and management Governtng document Camphill Community Clanabogan is a company limited by guarantee (Registration Number N10185611. The company is governed by its Memorandum of Articles of Association. In the event of the company being wound up, liability is limited to £5 per member. The company is recognised and registered by the Charities Commission for Northern Ireland (ref NIC101781). Prlnclpal activlty The Principal activity of the company is the provision of residential accommodation, day activities. social care and therapy for adults with learning disabilities wilhin a life sharing community setting. Recrulting and Appointing New Councll Members The method of selection for all new council rnembers is through appointment by existing council members. Training of New Council Members New members of the Management Council are supplied with a Council Trustees Induction Pack. programme of internal Board Development training is conducted, in addition to wider governance training opportL¢nities that is facilitated Ihrough membership of NICVA and CO3. Decision Making The Board of Trustees of Camphill Community Clanabogan are responsible for the overall legal and financial management of the community and meets in plenary session every 2 months. Implementation of most of their policies is carried oul by a set of mandated groups, lo which the Board has delegated responsibility. The Board has mandated decision making to the following groups: Finance & Corporate Performance Committee Focus Group Pemianenl Co-workers Circle Home Co-ordinators Group Social Care Group Home & Work Co-ordinators Group Building & Maintenance Group Relationships with any other charity or organlsation The company is part of a worldwide charitable organisation and has relationships with the following companies within the Camphill movement in Northern Ireland Camphill Communities Trust (Nl), Camphill Community Holywood. Camphill Community Mourrbe Grange. Camphill Community Glencr8ig and Camphill Social Fund (Nll.
Camphill Community Clanabogan Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (¢ontinuedJ Year ended 31 January 2023 Structure¥ governance and management {conlinu8dJ Statement of Risks The main risks to the company are associaled with being adequately funded to continue with caring for ils vulnerable adults. Increasing care and support needs due to age and health as well as additional administration require additional resources and employed staff. The succession of Co-workers is also an issue. The Board is responsible for all risks faced by the Community. Detailed considerations of risk are delegated lo the mandated groups established to deal with each of these areas. Risks are identified and assessed and controls established throughout the year. Through the risk management processes established, the Board is satisfied that all major risks identified have been adequately mitigated, where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed. Objectives and activities We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. Charity's Aims The principal aims of the company are the provision of Supported Living. Domiciliary Care and Day and Work Opportunities for adults with a learning disability, acquired brain injury, aulislic spectrum conditions and associated challenges within a life sharing sustainable oommunily setting. Strategies for Achleving Objectives The five core objectives under the Quality Assessment Framework (QAF2)- -Assessment and Support Planning -security, Health & Safety -safeguarding and Protection from Abuse -Fair Access, Diversity & Inclusion -client Involvement and Empowerment and by ensuring continuous improvement to achieve higher standards. In addition there are thirteen supplementary objectives and the company assesses ils performance in meeting defined standards on an evidence based approach. RQIA seek lo ensure that the organisation is committed to delivering safe, effective and ompassionate care and that th6 service is well led. Camphill Community Clanabogan Camphill Community Clanabogan is one of four Northem Ireland Camphill communities, situated on a working farm outside Omagh, County Tyrone. 11 provides domiciliary care, day and work opportunities for adults with learning disabilities and cornplex needs. The Camphill ethos is founded on the individual's intrlnsic worth being valued and respected. Equality, inclusion and interdependence are implicit in way of life at Carnphill Clanabogan. These values are based on community and human relationships and are underpinned by legislalion arid departmental guidance. The Comrnunity offers a life experience which covers many aspect5.- home, work. family, culture, spirituality and recreation.
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report {Incorporating the Director's Report) (¢ontinuedJ Year ended 31 January 2023 Strategic report The following sections for achievements and performance and financial review form the slrategic report of the charity.
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (continued) Year ended 31 January 2023 Achievements and performan¢e SUPPORTED LIVING SERVICE Camphill Community Clanabogan has 5 shared living houses and one independenl living unit in which Domiciliary Care in Supported Living is provided. Within ils supported living service CCC has the capacity to accommodate 30 service users. Throughout the period of this report the seNice ran slightly below capacity wilh a population of 29 resident service users. For the most part Ihere is very little turnover within the resident population. This year due to changing needs 2 residents moved on lo different servlces, one to move inlo independent living in her home town, the other moved into a nursing oar8 setting. Two new residents transitioned into the seNice, leaving the number of residents in Ihe Community al 29. DAY OPPORTUNITIES The Day Opportunity settings provide meaningful and fulfilling work and activities to the internal resident population and also to external day attenders. During 2022, COVID had very much faded inlo the background with no significant impact on the service provision. The day opportunity settings were open lo receiving visilors and many first conlact walkaround visits and taster sessions w8re facilitated. Following successful taster sesslons and a trial period, three new day attenders commenced the s&Nice in the year and one disengaged. The total of external day attenders now stands at 9 representing a weekly 130 hours of attendance. COVID MANAGEMENT Within the scope of everyday living, services and activities resumed and COVID restrictions were all but lifted in this time frame. Whilst this meant a return to normality per se, the impact with the social care sector was still evident. For the first part of the year, weekly COVID lesling was part of the norm. This was a time-consuming process that required a coordinated organisational approach. There was much relief when this requiremerbt was lifted. Residents were facilitated to have their COVID booster vaccinations. In 2022 COVID entered the houses in the Community with 20 residents contracting COVID, one person lCe. Fortunately for all infected only mild symptoms were experienced and no one required hospitalisation. During the year CCC had 5 separate outbreak situations. Outbreak management was stressful at times increasing the workload often in times of COVID related staff absen¢e. All outbreaks were reported to the WHSCT and Public Health Authority and managed in acGordance to their guidance. H&S MANAGEMENT CCC have contracted out H&S services to an organisalion who carry out an annual audit and provide relevant documentation and advice. Additionally, and in a bid to ensLtre the complexity of the seNices H&S needs arè met. a local consultant is utilised on a as and when required basis for more specffic and bgspoke needs. A site wide audit was carried out this year by the primary H&S service and the recommendations from this have been followed up. The local consultant also carried out bespoke risk assessments of the farm and new biomass sile. Fire risk assessments of all properties were undertaken by competent contractors during the year. Malntenance, repairs and building The planned maintenance programme went ahead throughout the year and saw some significant works carried out to completion. Within th& supported living setting. Artaban and Columba house both benefited from bathroom refitting and floor replacements. There were both renovation I repurposing and new build projects completed during the year. The Eco classroom was converted into living accommodation and is ready for its first occupant. The construction of Hazelgrove11, a passive house comprising of two units was completed. A new biornass system was installed to replace the old boiler. This has been installed on a new localion luture proofing the extension of biomass heating to include the lower end of the estate.
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (continued) Year ended 31 January 2023 Training Mandatory training requirements were adhered lo. HUMAN RESOURCES Recruitment and Retention This year saw 9 staff disengage and 13 staff recruited. Additionally, staffing was impacted by 4 full time staff {10 % of Ihe employed staff population) going on materniiy leave which is reflected in the increased recruitment numbers. The annual staff turnover late was 22 /0 this year. Incidents, near misses and complaints Safeguarding Incidents Four incidents were reported to the relevant HSCTSIHSE as safeguarding concerns and addressed via local resolution and risk management. They did not require referral lo the Adult Protection Gateway Team. Medication Incidents There were 10 medication errors during the year which is a decrease of 2 from the previous year. The errors happened across Ihe setlings and no trends were identified. Serious Incidents There was one serious Incident relating to governance which was reported to the service commissioners, RQIA and the Charity Commission. The incident in question was procedural with correct procedure not being followed at the 2021 AGM. To summarise the Trustees stepped outside the Articles requirements and postponed retirement and reappointment of those trustees whose 3-year terffl had expired. To date there has not been resolution but legal advice has been sought and a pathway toward resolution is in negotiation. Complalnls There were two complaints lodged this year. Both were followed up in accordance with the Complainls policy and brought to resolution. QUALITY ASSURANCE RQIA - RQIA carried out their annual unannounced inspection of Domiciliary Care in SL in October 2022 there were no recommendations. This is the 8th consecutive year wilhoul recommendatlons. Supporting People In September 2022 Supporting People carried out their Quality Monitoring Assessment in which CCC successfully passed the required standards of the Supporting People Quality Monitoring Tool. Performance Indicators To measure whether objectives were being mel. four domains that have measurable key performance indicators were identified to ascertain whether targets were achieved. °k partially achieved 14 °/0 not achieved 20 38 Yo achieved 66 62 92 100 80 Stakeholders Organisational Sustainability Finance Estate Mean Percentage 15 79.90/0 of targets were met. some domains were stronger than others, the domain that perfomied less well was organisational sustainability. The KPIS remain a work in progress and do require more fine tuning to ensure more accurate measurement
Camphill Community Clanabogan Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 31 January 2023 Achievements and performance {contlnuedJ Revlew of Performance agalnst Objectives The Board continue lo ensure the process of self-assessment against the Qualily Assessment and Improvement Framework issued by Supporting People and the adherence to the standards and regulations set out by RQIA for Domiciliary Care in Supported Living and the guidelines issued by DHSS and VVHSCT for Day Opportunities. The Board and CCC Management Team were engaged with external professional advisors in the progression of governance and operational management iSSLFes, developlng policles, procedures and guidelines for decision making to ensure compliance with HMRC and the Nl Charity Commission's Tequirements. This also included developTnent of Role, Remit and Function of the various groups and committees within CCC and Memoranda of Understanding between them. Financial review Review of the Business The Community is non-profit making with net incoming resources of £16,242 for the year. The management continues lo be engaged in ongoing efficiency savings and is aware of the sustainable use of resources. Plans for Future Perlods During the coming year we plan to continue to focus on controlling costs and improving internal efficiency, while maintaining the high standards of care provided. A business plan is in place for the next 5 years detailing the various strateglc objectives of the Community. Reserves Policy The trustees of Camphill Community Clanabogan have set a reserves policy which requires that reserves be maintained at a level which ensures that the charity's core aclivity could conlinue during a period of unforeseen difficulty and to assist in the future strategic development of the organisalion. The truslees have agreed that the Charity should endeavour lo hold reserves at an amount not less than £1,456,278 in an effort to minimise the risks identified by the Charity and to fund the projects as contained within the buslness plan. Plans for future periods For the coming year we plan to focus on controlling costs and improving internal efficiency, while mainlaining the high standards of care provided. Trustees, responsibilities statement The trustees, who are also directors for the purpose5 of company law, are responsible for preparing the trustees, report and the firsancial stalernenls in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepied Accounting Practice).
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report (Incorporating the Directorfs Report) (Contlnuedj Year ended 31 January 2023 Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the income and expenditure, far that period. In preparing these financial statements. the trustees are required to: select suitable accounling policies and then apply them consistently; observe Ihe methods and principles in the applicable Charities SORP., make judgments and accounting estimates that arè reasonable and Prudent. slate whether applicable UK Accounting Standards have been followed, subject to any material departures disclos8d and explained in the financial statements., prepare the financial statemenls on the going concern basis unless it is inappropriate lo presume that the charity will continue in business. The trustees are responsible for keeping adequate accountlng records Ihal are sufflclent to show and explain the charity's transactions and disclose with reasonable accuracy at any lime the financial position of the charity and enable them to ensure that the financial stalements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hen for laking reasonable steps for the prevention and detection of fraud and other irregularities. Auditor Each of the persons who Is a trust88 al the date of approval of this report confirms that.. so far as they are aware, there is no relevant audit information of which th8 charity's auditor is unaware., and they have taken all steps that they ought to have taken as a trustee to make themselves aware of any relevant audit information and to establish that the charivs auditor is aware of that informalion. The auditor Is deemed to have been re-appointed in accordance with section 487 of the Companles Act 2006. The trustees, annual report and the strategic roport wore approved on 15 May 2023 and signed on behalf of the board of trustees by- Mls D Stevanson Trustee