Camphill Community Clanabogan
Company Limited by Guarantee
Trustees, Annual Report (Incorporating the Director's Report) (contffnued)
Year ended 31 January 2023
Structure, governance and management
Governtng document
Camphill Community Clanabogan is a company limited by guarantee (Registration Number
N10185611. The company is governed by its Memorandum of Articles of Association. In the event of
the company being wound up, liability is limited to £5 per member. The company is recognised and
registered by the Charities Commission for Northern Ireland (ref NIC101781).
Prlnclpal activlty
The Principal activity of the company is the provision of residential accommodation, day activities.
social care and therapy for adults with learning disabilities wilhin a life sharing community setting.
Recrulting and Appointing New Councll Members
The method of selection for all new council rnembers is through appointment by existing council
members.
Training of New Council Members
New members of the Management Council are supplied with a Council Trustees Induction Pack.
programme of internal Board Development training is conducted, in addition to wider governance
training opportL¢nities that is facilitated Ihrough membership of NICVA and CO3.
Decision Making
The Board of Trustees of Camphill Community Clanabogan are responsible for the overall legal and
financial management of the community and meets in plenary session every 2 months.
Implementation of most of their policies is carried oul by a set of mandated groups, lo which the Board
has delegated responsibility.
The Board has mandated decision making to the following groups:
Finance & Corporate Performance Committee
Focus Group
Pemianenl Co-workers Circle
Home Co-ordinators Group
Social Care Group
Home & Work Co-ordinators Group
Building & Maintenance Group
Relationships with any other charity or organlsation
The company is part of a worldwide charitable organisation and has relationships with the following
companies within the Camphill movement in Northern Ireland Camphill Communities Trust (Nl),
Camphill Community Holywood. Camphill Community Mourrbe Grange. Camphill Community Glencr8ig
and Camphill Social Fund (Nll.

Camphill Community Clanabogan
Company Limited by Guarantee
Trustees, Annual Report (Incorporating the Director's Report) (¢ontinuedJ
Year ended 31 January 2023
Structure¥ governance and management {conlinu8dJ
Statement of Risks
The main risks to the company are associaled with being adequately funded to continue with caring
for ils vulnerable adults. Increasing care and support needs due to age and health as well as
additional administration require additional resources and employed staff. The succession of
Co-workers is also an issue. The Board is responsible for all risks faced by the Community. Detailed
considerations of risk are delegated lo the mandated groups established to deal with each of these
areas. Risks are identified and assessed and controls established throughout the year. Through the
risk management processes established, the Board is satisfied that all major risks identified have been
adequately mitigated, where necessary. It is recognised that systems can only provide reasonable but
not absolute assurance that major risks have been adequately managed.
Objectives and activities
We have referred to the guidance contained in the Charity Commission's general guidance on public
benefit when reviewing our aims and objectives and in planning our future activities.
Charity's Aims
The principal aims of the company are the provision of Supported Living. Domiciliary Care and Day
and Work Opportunities for adults with a learning disability, acquired brain injury, aulislic spectrum
conditions and associated challenges within a life sharing sustainable oommunily setting.
Strategies for Achleving Objectives
The five core objectives under the Quality Assessment Framework (QAF2)-
-Assessment and Support Planning
-security, Health & Safety
-safeguarding and Protection from Abuse
-Fair Access, Diversity & Inclusion
-client Involvement and Empowerment
and by ensuring continuous improvement to achieve higher standards.
In addition there are thirteen supplementary objectives and the company assesses ils performance in
meeting defined standards on an evidence based approach.
RQIA seek lo ensure that the organisation is committed to delivering safe, effective and
ompassionate care and that th6 service is well led.
Camphill Community Clanabogan
Camphill Community Clanabogan is one of four Northem Ireland Camphill communities, situated on a
working farm outside Omagh, County Tyrone. 11 provides domiciliary care, day and work opportunities
for adults with learning disabilities and cornplex needs.
The Camphill ethos is founded on the individual's intrlnsic worth being valued and respected. Equality,
inclusion and interdependence are implicit in way of life at Carnphill Clanabogan. These values are
based on community and human relationships and are underpinned by legislalion arid departmental
guidance. The Comrnunity offers a life experience which covers many aspect5.- home, work. family,
culture, spirituality and recreation.

Camphill Community Clanabogan
Company Limited by Guarantee
Trustees. Annual Report {Incorporating the Director's Report) (¢ontinuedJ
Year ended 31 January 2023
Strategic report
The following sections for achievements and performance and financial review form the slrategic
report of the charity.

Camphill Community Clanabogan
Company Limited by Guarantee
Trustees. Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 January 2023
Achievements and performan¢e
SUPPORTED LIVING SERVICE
Camphill Community Clanabogan has 5 shared living houses and one independenl living unit in which
Domiciliary Care in Supported Living is provided. Within ils supported living service CCC has the
capacity to accommodate 30 service users. Throughout the period of this report the seNice ran slightly
below capacity wilh a population of 29 resident service users. For the most part Ihere is very little
turnover within the resident population. This year due to changing needs 2 residents moved on lo
different servlces, one to move inlo independent living in her home town, the other moved into a
nursing oar8 setting. Two new residents transitioned into the seNice, leaving the number of residents
in Ihe Community al 29.
DAY OPPORTUNITIES
The Day Opportunity settings provide meaningful and fulfilling work and activities to the internal
resident population and also to external day attenders. During 2022, COVID had very much faded inlo
the background with no significant impact on the service provision. The day opportunity settings were
open lo receiving visilors and many first conlact walkaround visits and taster sessions w8re facilitated.
Following successful taster sesslons and a trial period, three new day attenders commenced the
s&Nice in the year and one disengaged. The total of external day attenders now stands at 9
representing a weekly 130 hours of attendance.
COVID MANAGEMENT
Within the scope of everyday living, services and activities resumed and COVID restrictions were all
but lifted in this time frame. Whilst this meant a return to normality per se, the impact with the social
care sector was still evident. For the first part of the year, weekly COVID lesling was part of the norm.
This was a time-consuming process that required a coordinated organisational approach. There was
much relief when this requiremerbt was lifted. Residents were facilitated to have their COVID booster
vaccinations. In 2022 COVID entered the houses in the Community with 20 residents contracting
COVID, one person ￿lCe. Fortunately for all infected only mild symptoms were experienced and no
one required hospitalisation. During the year CCC had 5 separate outbreak situations. Outbreak
management was stressful at times increasing the workload often in times of COVID related staff
absen¢e. All outbreaks were reported to the WHSCT and Public Health Authority and managed in
acGordance to their guidance.
H&S MANAGEMENT
CCC have contracted out H&S services to an organisalion who carry out an annual audit and provide
relevant documentation and advice. Additionally, and in a bid to ensLtre the complexity of the seNices
H&S needs arè met. a local consultant is utilised on a as and when required basis for more specffic
and bgspoke needs. A site wide audit was carried out this year by the primary H&S service and the
recommendations from this have been followed up. The local consultant also carried out bespoke risk
assessments of the farm and new biomass sile. Fire risk assessments of all properties were
undertaken by competent contractors during the year.
Malntenance, repairs and building
The planned maintenance programme went ahead throughout the year and saw some significant
works carried out to completion. Within th& supported living setting. Artaban and Columba house both
benefited from bathroom refitting and floor replacements. There were both renovation I repurposing
and new build projects completed during the year. The Eco classroom was converted into living
accommodation and is ready for its first occupant. The construction of Hazelgrove11, a passive house
comprising of two units was completed. A new biornass system was installed to replace the old boiler.
This has been installed on a new localion luture proofing the extension of biomass heating to include
the lower end of the estate.

Camphill Community Clanabogan
Company Limited by Guarantee
Trustees. Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 January 2023
Training
Mandatory training requirements were adhered lo.
HUMAN RESOURCES
Recruitment and Retention
This year saw 9 staff disengage and 13 staff recruited. Additionally, staffing was impacted by 4 full
time staff {10 % of Ihe employed staff population) going on materniiy leave which is reflected in the
increased recruitment numbers. The annual staff turnover late was 22 /0 this year.
Incidents, near misses and complaints
Safeguarding Incidents Four incidents were reported to the relevant HSCTSIHSE as safeguarding
concerns and addressed via local resolution and risk management. They did not require referral lo the
Adult Protection Gateway Team.
Medication Incidents There were 10 medication errors during the year which is a decrease of 2 from
the previous year. The errors happened across Ihe setlings and no trends were identified.
Serious Incidents There was one serious Incident relating to governance which was reported to the
service commissioners, RQIA and the Charity Commission. The incident in question was procedural
with correct procedure not being followed at the 2021 AGM. To summarise the Trustees stepped
outside the Articles requirements and postponed retirement and reappointment of those trustees
whose 3-year terffl had expired. To date there has not been resolution but legal advice has been
sought and a pathway toward resolution is in negotiation.
Complalnls There were two complaints lodged this year.
Both were followed up in accordance with the Complainls policy and brought to resolution.
QUALITY ASSURANCE
RQIA - RQIA carried out their annual unannounced inspection of Domiciliary Care in SL in October
2022 there were no recommendations. This is the 8th consecutive year wilhoul recommendatlons.
Supporting People
In September 2022 Supporting People carried out their Quality Monitoring
Assessment in which CCC successfully passed the required standards of the Supporting People
Quality Monitoring Tool.
Performance Indicators
To measure whether objectives were being mel. four domains that have measurable key performance
indicators were identified to ascertain whether targets were achieved.
°k partially
achieved
14
°/0 not
achieved
20
38
Yo achieved
66
62
92
100
80
Stakeholders
Organisational Sustainability
Finance
Estate
Mean Percentage
15
79.90/0 of targets were met. some domains were stronger than others, the domain that perfomied less
well was organisational sustainability. The KPIS remain a work in progress and do require more fine
tuning to ensure more accurate measurement

Camphill Community Clanabogan
Company Limited by Guarantee
Trustees, Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 January 2023
Achievements and performance {contlnuedJ
Revlew of Performance agalnst Objectives
The Board continue lo ensure the process of self-assessment against the Qualily Assessment and
Improvement Framework issued by Supporting People and the adherence to the standards and
regulations set out by RQIA for Domiciliary Care in Supported Living and the guidelines issued by
DHSS and VVHSCT for Day Opportunities.
The Board and CCC Management Team were engaged with external professional advisors in the
progression of governance and operational management iSSLFes, developlng policles, procedures and
guidelines for decision making to ensure compliance with HMRC and the Nl Charity Commission's
Tequirements. This also included developTnent of Role, Remit and Function of the various groups and
committees within CCC and Memoranda of Understanding between them.
Financial review
Review of the Business
The Community is non-profit making with net incoming resources of £16,242 for the year. The
management continues lo be engaged in ongoing efficiency savings and is aware of the sustainable
use of resources.
Plans for Future Perlods
During the coming year we plan to continue to focus on controlling costs and improving internal
efficiency, while maintaining the high standards of care provided. A business plan is in place for the
next 5 years detailing the various strateglc objectives of the Community.
Reserves Policy
The trustees of Camphill Community Clanabogan have set a reserves policy which requires that
reserves be maintained at a level which ensures that the charity's core aclivity could conlinue during a
period of unforeseen difficulty and to assist in the future strategic development of the organisalion.
The truslees have agreed that the Charity should endeavour lo hold reserves at an amount not less
than £1,456,278 in an effort to minimise the risks identified by the Charity and to fund the projects as
contained within the buslness plan.
Plans for future periods
For the coming year we plan to focus on controlling costs and improving internal efficiency, while
mainlaining the high standards of care provided.
Trustees, responsibilities statement
The trustees, who are also directors for the purpose5 of company law, are responsible for preparing
the trustees, report and the firsancial stalernenls in accordance with applicable law and United
Kingdom Accounting Standards (United Kingdom Generally Accepied Accounting Practice).

Camphill Community Clanabogan
Company Limited by Guarantee
Trustees. Annual Report (Incorporating the Directorfs Report) (Contlnuedj
Year ended 31 January 2023
Company law requires the charity trustees to prepare financial statements for each year which give a
true and fair view of the state of affairs of the charitable company and the incoming resources and
application of resources, including the income and expenditure, far that period.
In preparing these financial statements. the trustees are required to:
select suitable accounling policies and then apply them consistently;
observe Ihe methods and principles in the applicable Charities SORP.,
make judgments and accounting estimates that arè reasonable and Prudent.
slate whether applicable UK Accounting Standards have been followed, subject to any material
departures disclos8d and explained in the financial statements.,
prepare the financial statemenls on the going concern basis unless it is inappropriate lo presume
that the charity will continue in business.
The trustees are responsible for keeping adequate accountlng records Ihal are sufflclent to show and
explain the charity's transactions and disclose with reasonable accuracy at any lime the financial
position of the charity and enable them to ensure that the financial stalements comply with the
Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hen
for laking reasonable steps for the prevention and detection of fraud and other irregularities.
Auditor
Each of the persons who Is a trust88 al the date of approval of this report confirms that..
so far as they are aware, there is no relevant audit information of which th8 charity's auditor is
unaware., and
they have taken all steps that they ought to have taken as a trustee to make themselves aware of
any relevant audit information and to establish that the charivs auditor is aware of that
informalion.
The auditor Is deemed to have been re-appointed in accordance with section 487 of the Companles
Act 2006.
The trustees, annual report and the strategic roport wore approved on 15 May 2023 and signed on
behalf of the board of trustees by-
Mls D Stevanson
Trustee