YOUNG FARMERS. CLUBS OF ULSTER. THE EXECUTIVE COMMIThEE REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 AUGUST 2024 The Executive ComThtttee present their annual rewrt and financial statements for the year ended 31 AL4gust 2024. The financial statements have been prepared in accordan witn accounting policies sèt out in note 1 to the financial 5t2temenls and comply ivith Ihe A%8ocialion's Artides of Assooation. the Companies Act 2006 and "Accounting and Reporting by Chaiities_" Statement of Recornmended Practice applicabltr lo charrties preparing their accoun15 in accordance with the Financial Reporting Standard ap lcable in the UK and Republic of Ireland IFRS 102}" la5 amended for accounting commenang from 1 January 20161 Objectives and activities The work of the Associatson's is guided by the rnission statement". to encx)urdge individual development, cal1vItY. initiative and contribution lor the beneffil of mernbers, the association. and the community-" As Ihe ,'argest rural yOh orgarsatIOn in Northein Irelarld, we inspire our aclive rnembership to tlourish through Ihe developmenl of lrfe skills and education, while ser¥ing the wider rural Gomrnunity as part of a vibmnt. inclusive organisation. underFH'nned by stron9 governance. As a volunteer led organiSab we nurtUT8 arKI develop young pepIe by Èncouragipg participation in a selection of innovative and often unique ¢Jpp)rtuntlies in education, IrdiNng. personal devdopment al lun. Our Valuès Engaging posFtively wilh our members and c0Mc3119 Ihe work we do EnLn)uraging growth, development partIpation through all opportunibes Having a positive itnpacl on our people. our community and our environment People & Partnerships TD have highly valued, enthusiastic and corr,milted members and stafi, who work together lo make YFCU & each other the besl they be. by communicating and engaging with local partners. sectoral groups and having a posilive impact on our IKal njral communities. Encourage & Equip To deliver a porttolio of prOg[ae5. acbvities antj resources that encourage members lo engage and grow, whilsl equipping them with the tools and Skills needed to develop. Relevant & Resilient To be relevant tn our mission as Northerrr Ireland's leadin9 rural youth aniSation. using our p051tion to encourage strong communitiès and build resilient farme for the future. Our Commltment Our People To grow our membership a5 a youth shaped organisation where everyone is valued, encouraged and equipped lo grow lo their full potential Our Community As 3 member-led organisation, we seek to mace a fundamental difference to young peoplc living in Nl, specifically rural and isolated aas. and their a$slaled cornmunilies. To piovide our services and programffles through our clubs which are geographically spread through iural Nl anij in CD51aboration with local cofflrnunity groups 2nd partners. Our Environrnent As ramrS of the futu. YFCU seek5 to eduote their mèmDers to be able lo make Su5tainate. effient and profitatAe environmentally lriendly C)ices.
YOUNG FARMERS. CLUBS OF ULSTER, THE EXECUTIVE COMMirrEE REPORT {INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Achievements and performance The Association lias trio k8y performanc indicators. nmbership and partKypalion. MeMbship kncreased refiecting a strong and engag8d commuruty. P8rtiCiP8tion rales In Ihe Association's programme of tffjining and competits'ons once again In¢aSed. reaffirming the Televance and value of these to the tvpmbership. Proficiency Award S¢heme- Rcwarding Member5 When a mernber corMpete5 in the ntral competitions they are awarded a proliuency_ ProfiencIeS are awarded as follows". An award of Merit140Y.l 18 worth 1 point An award of DislinctiDn175¥0} is worth 2 points The compelilion year runs from 1st September- 31st AugusL During 2023-2024 a total 011.900 certificates were Issued lo recognise the members. participabon in the YFCU aclivilies_ In 2023-2024 Young Farmers. Clubs of U15tei IYFCUI introduced Cultivating Young Leaders prograrnme, designed to empowèr and educate Membe aged between 18 and 30 of which 16 young comF4oted. Child Protection TTaining Child protection training continues to a prsoryty for the Associalion. During 2022024 a lolal of 146 members look part in Ihe Saleguarding training_ As part of aur chSld protection straicgy. Ihe YFCU continucs to ensure that staff. key elected officials and voILJnleersl tranws are ched(ed through Access Nl. All members. parents and Offi bearers are provided with access to the Association's child protection pJlicie5 and procedures. External Scheme YFCU conlinLes to be a centre for the Duke of Edinburgh Awards Sc*eme. th grill9 our member5 the opportunity lo tske part in thi5 thallenging aNJ hvJhly rewar¢ling youth developmenl sxograrnrne. This year. WÈ had 10 mernbers achieve Iheir bronze awards. 13 members athieved Iheir silver award and 15 gdd award recipients. Financial review As in previ¢)us years the Asswalton's eore funding s from grants, provided by Educalion Authority {EA) and Oepathent of Agriculture, Environment and Affaits IDAERA). In addition to grants. rnonies a raised frot donations, sw)nsorship, membership and compebt1 foes. This year there was an decrease in in(X8 or £67.56512023: Increase of £121.5571. Overall the Accounts show a surplus before revaluation of properties of £121.980 {2023.- surplus £193.6211. A Headquarters surplus of £13,523 15 recorded lindudes erKlowment surplus). The principles of 'besl value. and 'added value. ci)nlinue to be applied to all expendilure and actiw,ties undertaken. It is the policy of the A55ociation that unrestriGted funds which have not been designaled a specific usè should be maintained al a level equivalent to beThveen three- and six-tronlh's expenditure. The Executive Comfflittee ¢onsid8rs that reserve5 at ITrMs18¥81 will ensuro Ihal: in the evenl of ¢1 significant drop in fijnding. they will be able to cwtinue the Association's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained Ihroughout the year. The Executive Committee has Gonsidered the level of reserves required and has agreed a tMJlicy where the unrestrtcted funds nol cLJmmltted or invested in tangiNe fixed assets held by the charity shoultj be between 12 months of unrestricted annu818xp¢1itUre. The untricted funds not c£Mnmitted or invesle¢J i;, tangible fixed assets at 31 August 2024 are £654,991 with the unrestTl¢ted annual expe.ryditure range being £216.502 19 rnonthsl to £288,670 (12 months). The teserves held are currendy in exce55 of the agreed resenfes policy.
YOUNG FARMERS. CLUBS OF ULSTER, THE EXECUTIVE COMMIThEE REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED FOR THE YEAR ENDED 31 AUGUST 2024 The Executive Committee has asse55ed the major risks lo whiGh the Jkssociation is exposed. and are satisfied that syslerns 8re in place to mitigate exposurg to the major risks. The Executive Committees. assessment of the major risks has tdentrfied Ihal knss of govemment grants is the ajor financial risk f(x the charity. A key element in the managemenl of financial risk indudes ath.ve discussion with the funders and regular review of funds and actwe rnanagement of trade debtors ané creditors balalls tD ensure sufficient working capital. Attention has dso been focused on non-firTrancial risks arising from fire. hth and safety, child protecb'on. libgalion, elc. These rBks are managed by ensunF)9 robusl prAKies arKI proc*dures are in place a1 regular awareness traitring for members in these area5. structure. governanGe and management The Young Famerfs Clubs of Ulsler (YFCUI is a charitstrAe company limiied by guarantee, inujrporatod on 1 sl Novernber 1957 and regrstered as a charity on 6th February 1967 the Inland Revenup.. On the 23id February 2015 YFCU registered W[ the Charty Commission for Northem Ireland. The company was established urmdw a Memorandum of Association whith Sel up the 0tr4ects and [wOr5 of the charitable company and 15 govemed under ils Articles of Assocklon which were revised al the AGM in 2017. In the event ot the company being wound up. member5 are required kn ttjntribule an amount not exceeding £1.
YOUNG FARMERS. CLUBS OF ULSTER, THE EXECUTIVE COMMITTEE REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 The dif10 Df the company are a150 charity Iiusl&s for the purpose5 of ch8Tity law and rer the GoThpany's Articles are known as members of the Executive Ctsmmittee. Under thè r8quirem8nts of the Arb"cles of Association. the members of the Executive Comfflittee are elected to serve for a period of one year after which they musl be rlominaled and eleded al the nèxtAnnual General Meeting. The Executive Comrnitt88 r£bmprises Df the.. 1. President 2. Immediate Past PreshJent 3. Deputy Presidenl 4. Vice-Prcsidenli14) 5. Honorary Treasurer 6. Two representstives nominated by each County Committee l. Chairman and Wice Chaimian of each Sub-cofftmittee apinted by that Comrnittee 8. One representative of the Ulster Farmers, Union 9_ Two representatives of Ihc per50nS W-opted rD the County Cornmittee5 10. Chief Executive Offi'cer of the Associaiion (without vote) 11. Two persons co-QPted by the Execulwe Cornmittee 12. One co-opted as a YFCU presÈntative on Rural Yixrth Europe Board If appropriate. the Executive Committee may a150 indude the standing Board member representing the Asso¢iation on the Board ol Rural Youth Europe. if de$ld. one Life Member of the Association {ex officiol. As a young persDn's oa*s8[10n the focus of the Executive corn1tt8e is on ensuring thai the developmental need of this group a appropriately reflected throughout its menershiP and acts"vities. To embed this. membprs nominated for election lo the Executive CDmmittee by County Committees must diredy present the rnefllbership of senior dubs. Tho Charity indemnifies every relevant Trustee against any liability incurred in successfully defending legal proceedings Ill that capacity. or ir. connects.on with any application in whith relief hs granted by the Court from liability for negligence, default or breach of duty or b8eJI of trust in relation io the Charity. The compan15 current policy conceming the paymen; of trade ¢rgJitors is to: settlo the temis of Pa,1eI wth suppliers agreeing thè terms of each iransacti", ensure that supplier5 are made aware of the tsrrns of Payn1 by Indusw of the relevant terms in conlracls.. and pay in accordance with the ry)mpanys contractual and other legal obligations. Trade creditors of the company at the year end were equivalent to 14 day's purchase5. Jased on the average daily amount invoiced by SUFwlièrs during the year.
YOUNG FARMERS. CLUBS OF ULSTER, THE EXECUTIVE COMMITTEE REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 The governing body ol the Association is the Counul which meets annualty al 115 AGIM in April. The CDunciI appoints an Executive Cotnmittee of Lp to 29 TheMbe with the power to manage and a(Jminister the business of the Associalion. The Execub've Committee meets a Min1uM of Six times per y8ar. At Its first meeting the ExecLrtive Committee annuafy eteds a SFEclal Purwses Committpe {SPCI that reports to it on delegatecl issue5 such as finance. personnel and slr8tegy.that to the EXetiVe Committee on aspects of the Association's acts"vilies_ There are four. Central ComTnittees'. Programme5 and Develtyment IP&DI. Agric#Jlture. EnVirOnent and Rural Affairs IAERAI, Travel and Wgllbeing Development. The Chief Executive oificer ICEOI is appointed by the Execijl ve Cotnmittee lo manage the day-to4ay operalians of the A550ciation and superyision of the staff team. Meft7bers elect8d to the Association's Executive attend thè Executive Board training iveekend each year to familiarise Ihemselves with aims of the Assotial.'on and theii role. their rE5ponsibilities and Ihoir duties as directors. These events are jointly led by the Chair of the Execubve Cotntnittee and the CEO. Over the last few year5 these residenb.al evenis have covered arp.as SLJch as governance, directors, duties, policies. communication. finance. departmentsl priorities. strategic planning and have involved internal and exlEriial speakers. The content is reviewed annualy inline wth strategic need skill sel shortages. All Salaries and terms of condition5 are rA)nsidered by th8 SpecAal PurFY)ses Cofflmittee annually and ialified by the Executive_ The Executive Cornrnittee receives Supp[ from the EduGation Auth¢yily {EA) and the Departrnent of Agriculture, Environment and Rural Affairs IDAERAI who fun(J the work of the Associab"on in providing training and social educalion opportunities for young peorAe in our rural cofflmunitie5. Mewnbers and staff sit on organising committees and wothng parties of a number of Groups irKludin9 the EA Regional Advisory Group. the Rurdl Devdopmenl Prcgramme Monitoriro Commillee. The open Farm Weekend Working P8rty, The FBTrn Safety Partnership, the Reyional Voluntary Youth Ofganisafions. Referen Group (RVYO Nthvoth) 8nd Commlttees OVE[eeing the work of Grassrwts Challenge and P8ace IV programmes. Audilor In aGcordance Mth thè company s articles: a resolution proposing that Harbinson Mulholland be appoInted as auditor of the company will be ptrt at a Gellefal Meeins. Disclosure of Tnformation to auditor EaGh ol the Execub"ve Committee has Gonfirmed that thère is no inforffla1i( of which they are aware which is relevant to the audit. but of whic* the auditor 15 unaware. They have furlher confirmed that they have tsken appropriate steps lo identrfy such relevanl information and Ic> eslablish -.hal the auditor is awarc of such information. The Exectjtive Committee report was approved by the Board of Executive Committee. Mrs Krtstlna Chair. Ex Dated.. ming Mr Robert Esler
YOUNG FARMERS. CLUBS OF ULSTER, THE STATEMENT OF EXECUTIVE cOMMIEE RESPONSIBILITIES FOR THE YEAR ENDED 31 AUGUST2024 The ExecutNe Comrnittee, who are also lh8 directors of Young Farmers. Clubs ol Ulster. The for the purPe of coryany law. are responsible fr)r preparing the Executive Committee Report and the finanoal 5talemenls in accordance with appli¢able law and United Kingdom Actounting Standard5 (United Kingdorn Generally AcEepted Accounting Practi}. Company law requires the Executive Committec to ppare finanoal Siatements foi each f nancial year which give a true and lair view ol the State of 8ffairs of the Association and ot the Incorning sOurceS and application ol reSoUrS. including the income and expendrture, of the charitable company for that year_ In preparing these finanaal slalements. Ihe Executive comMee are required to: select suitable accounting policEs and then aprly them coll51Stently-, observe the meth0S and prirtiples in Ihe Charhbes SORP". - make judgements and estimates that are reasonable and PfLhJent' state whether applicable UK AcGounling Standard5 *3ve been followed, subject to any material departLJres disclosed ané explain8d in the financial 5tatetnents-. and prepare the financial statements on the going CDncem basis unless it 15 inappropriate lo presume thal the Assrriation will continue in operation. The Execulive Committee are SPonSible for keeping adequate accotiTY rerdS that discthe with reasonable accuracy at any time Ihe financial position of the nssociation and enable them to ensure that the finanrAal statements comply with the Ccffipanies Acl 2006. They are also responsible for safeguarding the assets af the Association and hence for taking reasonable steps for Ihe pyevention and detection of fraud and oth8r Irregularities.