Company registration number.. N1036126 Charity registration nLEmber: 100496 AGE north down & ards (A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2023
AGE north down & ards Contents Reference and Athninistrative Details Trustees, Report 2to5 Statement of Trustees, Responsibilities Independent Examinevs Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Ioto 18
AGE north down & ards Reference and Administrative Details Trustees James Steven Johnston Paul Leathem Heather Mason Adrianne Brown Mr Gerard O'Boyle Dorothy Willis Beattie Secretary Registered Office 24 Hamilton Road Bangor Down BT20 4LE The charity is incory)orated in Northern Ireland. N1036126 Company Registration Number Charity Registration Number 100496 Independent Examiner Hamilton Morris Waugh Chartered Certified Accountants 34 Dufferin Avenue Bangor Co Down Bf20 3AA Page I
AGE north down & ards Trustees, Report Trustees and officers The trustees and officer5 Serving during the year and since the year end were as follows.. Trustees: James Steven Johnston Paul Le&them Mr Gavin Walker (resigned 7 July 2022) Heather Mason Adrianne Brown (appointed 30 August 2022) Margaret Knox (appointed 7 September 2022 and resigned 30 November 2022) Mr Gerard O'Boyle (appointed 30 August 2023) Secretary.. Dorotliy Willis Beattie The trustees, who are also directors for the purposes of company law, hav¢ pleasure in presenting their report and the financial statements of the charity for the year ended 31 March 2023. Structure, Governance and Management Governing document AGE north down & ards {AGEnda) is a company limited by guarantee governed by its Memorandum and Articles of Association. It is recognised as a charity by HM Revenue & Customs. Recruitment and appointment of trustees The trustees of the charity are also directr)rs for the purposes of company law. Under the terns of the Memordndum and Articles of Association the directors retire every three years by rotation at the Annual Meeting. None of the trustees receive any remuneration from the charity. The trustees are a blend of senior business professionals and s0¢ial/voluntary sector skills. As and when Certain skillslexperience are lost due to natural rotation, active steps are tsk¢n to secure successor Trustees from within the business/voluntsry sectors. Trustee induction #nd training Most trustees are already familiar with the work of the charity and have an affinity with the vision. purpose. and values. All new Trustee5 will undertake Comprehensive induction to ensure they are familiar with their legal re5pon5ibilities as a Trustee of AGEnda. Thi5 induction is normally carried out by a suitsbly qualified external onsultant and is framed around the Principles of Good Governance developed by the Governments Developing Governance Group (Revi5¢d 2016) and is also a practice r¢wmmend¢d by Charity Commissffton fr>r Northern Ireland. Organisation AGEnda is a limited company which has developed its capabilitie5 and reputation in the Ards and North Down area, covering both urban and rural situations. Together with a strong committed team coupled with sound financial management. these provide a plarforni to progress its strategy over the next years. Page 2
AGE north doivn & ards Trustees, Report AGEnda has developed the necessary systems, structure, policles. and procedures to manage finances, slaff, and volunteers. This includes good financial control and monitoring and evaluation pro¢edures. AGEnda has a 3-year strategic plan for 2023 - 2026 and an outcome based operational plan to be reviewed annually. AGEnda's work is carried out by a team comprising of 8 part time paid staff and over 30 volunteers. Led by a voluntary Board of Trust¢es, the staff complement is nded from grdnt aid to deliver a range of services to local people. As in other voluntary charitable organisations, a substantial volume of work is carried out by people who are committed to working with older people and give their time willingly without recompense. The Board of AGEnda greatly value the work of the volunteers and continually strive to ensure this contribution receives suitable recognition. AGEnda complies with all public sector directives and legislation relating to working Conditions, health, and safety at work and equal opportunitie5. The ¢harity is also committed to comply with all ¢urr¢nt equality and human rights legislation. Over its 24 years as a limited company, AGE north downs & ards has provided direct 5UPPOrt e.g., Good Morning Call Service. Floating Support Service, Support and Signposting. to ensure older people in the Ards & North area are comfortable with growing old. Relationships AGEnda has strong working relationships with a wide range of organtsations and agencies that have a mandat¢ for the delivery of services to older people. Risk management The major risks, to which the Charity could potentially be exposed as identified by the Trustees, is kept under constant review. Objettives and activities Charity's Aim5 The principal activities of the company are to advance the interests and be for the benefit of the elderly in the area known as North Down and Ards, and to assist others in the pursuance of these activitie5. The AGEnda Strafrgy 2021- 2023 sets out the following. Vision Ard5 and North Down celebrating older p¢ople living healthy and fulfilling lives. Purpose To support and encourdge all older people to live well and become active. engaged and influential members of the community. Mission To provide person-centred and caring programmes that keep people safe. well, connected and independent. Our Values To be Collaborative. To be Open and Transparent. Page 3
AGE north down & ards Trustees, Report Treating all with Dignity & Respect. To be Inclusive & Accessible. Achievements and Performances Strategy Review In 2022, we developed a new 3-year strategic plan for 2023-2026. This was shaped and l¢d by older people in our local community. We completed an intensive consultation with older people and stakeholders including 70 survey respondents, 14 stakeholder interviews. a focus group with 20 participants from a range of organisations and a telephone nsultation with 21 users. The feedback highlighted an increasing need for enhanced levels of social opportunities for older people and more spaces for them to not only socialise but to interact, engage and speak to statutory agencies such as the PSNI. NI Fire and Rescue and the NHS. as well as expanding their knowledge and skillset on issues such as budgeting, navigating and accessing services, technology, cooking, scams and advice on housing, benefits and financial security through speaking to experts in that field etc. As a result, we agreed the following priorities for action for the next 3 years. Priorities for action 2023- 2026 To sustain and extend a free, confidential, telephone service. To sustain and extend floating support services of help and advice in a per50n'5 home to make it easier to maintain their independence in the home and community. To Create additional support to people who are isolated and lonely. To enable people to access the support they need to live healthy and independent Iivc5. To organi5e events that give people an opportunity to connect. learn. access services and support each other. To continue to build the ¢apa¢ity and long-temi sustainability of the charity. Serviees Our main setrvices in this year were". Good Morning Call service -a free confIdential daily telephone call service for those over 65 in our council areffj which encourages communication among older people. This year the number of successful calls made to support older people were 20.988. Floating Support Service - which provides short term advice and helps encourage independence among older people at home and in their community. Support & Signposting which is a listening ear to those who need reassurance and support. If AGEnda can't help the clients, they pass them on to the person or organisation who can support them. AGEnda acts as a "Hub" in the local area. focusing on delivering services to older people from 65 years of age. AGEnda provide assistance to individuals contsrting via email, telephone and website. According to the 2021 Census. Ard5 and North Down has the oldest age profile in Northern Ireland. The percentage of the population who are aged 65 or more has increased over the last ten years from 17.7 % in 2011 to 22.10/0 in 2021. Page 4
AGE north down & ards Trustees, Report Ards and North Down Borough Council have over 33,000 over 65-y¢ar-olds. AGEnda recognises that one organisation eannot possibly deliver services to all older people in need throughout the local area. AGEnda is therefore Committed to working in Partnership to ensure older people get the services they need. AGEnda has established and supports the Ards and North Down Older Persons Partnership which has over 75 local representativ¢s. The Older Persons Partnership works as a partner to AGEnda organisation. The role of the committee is to improve the services to Older People within Ards & North Down. Financial review Results for the year The total income for the year was £103,523 (2022.. £127,281) and the overall net deficit was £6,286 (2022 surplus of £9,856). The surplus on unrestricted ndS was £4,796 (2022 unrestricted deficit £27.654). The principal funders for the year were NtHE - Supporting People and the South-East¢rn Health & Social Care Trust. The charity also received grants from the John Moores Foundation and Ards & North Down BC as well as various donations. Reserves policy The Trustees have examined the charity's requirement for reserves in light of the main risks to the funding of the organisation. Unrestricted free reserves at the year-end were £62.344 (2022 £55,668) which represents 6 months of operating costs. Free reserves are needed to sustain the day-to-day operations of the charity. The Trustees consider that the ideal level of reserves to meet the running costs for a period of 6 months to be in the region of £60.000. The Trustees consider that the free reserves will be needed to sustain the charity as future funding opportunities are explored. Approved by the trustees of the charity on 15 November 2023 and signed on its behalf by.. teven Johnston Trustee Page 5
AGE north down & ards Statement of Trustees, Responsibilities The trustees (who are also the directors of AGE north down & ards for the purpose5 of company law) are responsible for preparing the trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" Company law r¢quires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and apply them consistently- observe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards, comprising FRS 102 have been followed. subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeplng proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitsble company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the trustees of the charity on 15 November 2023 and signed on its behalf by.. James Trustee even Johnston Page 6
AGE north down & ards Independent Examiner's Report to the trustees of AGE north down & ards ('the Company,) I report to the charity trustees on my examination of the accounts of th¢ Company for the year ended 31 March 2023. Independent examiner's statement I have eompleted my examination. I confirni that no matters have come lo my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of AGE north down & ards as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination- or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come acros5 no other matters in connection with the examination to which attention should be drawn in this report in order tt) eiiable a proper understanding of the accounts to be reached. Adam McDowell FCCA Chartered Certified Accountsnts 34 Dufferin Avenue Bangor Co Down BT20 3AA 15 November 2023 Page 7
AGE north down & ards Statement of Financial Activities for the Year Ended 31 March 2023 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Total 2023 Unrestricted Restrieted Note Income and Endowments from: Charitable activities Donations and legacies Investment income 36,567 897 284 48,383 84.950 18,289 284 Total Income 37,748 65.775 103,523 Expenditure on: Cliaritable activities Governance costs (31,395) (1,557) (76,078) {779} (107,473) (2,336) Total Expenditure 32,952) (76,857) (109,809) Net inwmel(expenditure) 4,796 (11,082) {6,286) Net movement in funds 4,796 (11,082) (6,286) Reconciliation of funds Total funds brought forward Total funds carried forward 63.186 41.553 104.739 13 67,982 30,471 98,453 Total 2022 Unrestrieted Restricted Note Inetsme and Endowments from: Charitable activities Donations and legacies Investment income 30.062 150 13 58,397 38,659 88.459 38,809 13 Total Income 30,225 97,056 127,281 Expenditure on: Charitable activities Governance cost5 (56.323) (1.556) (58,768) (778) (115,091) (2.334) Total Expenditure (57,879) (59.546) (117,425) Net {expenditure)/income (27,654) 37,510 9,856 Net movement in funds (27.654) 37,510 9,856 Reconciliation of funds Total funds brought fonward Total fiinds carried forward 90.840 4,043 94,883 13 63,186 41.553 104,739 All of the charity's activities derive from continuing operation5 during the above two periods. The notes on pages 10 to 18 forni an integral part of these financial statements. Page 8
AGE north down & ards (Registration number: N1036126) Balance Sheet as at 31 March 2023 2023 2022 Note Fixed assets Tangible assets 7,518 Current assets Debtors Cash at bank and in hand 449 96,875 3.257 110,772 io 97,324 114,029 Crtditor$: Amounts falling due within one year (4,509) (16,808) Net eurrent assets 92.815 97,221 Net assets 98,453 104,739 Funds of the charity: Restricted income funds Restricted funds 13 30,471 41.553 Unrestricted income funds Unrestricted funds 67,982 63.186 Total funds 13 98,453 104.739 For the financial year ending 31 March 2023 the charity was entitled tr) exemption from audit under section 477 of the compani Act 2006 relating to small companies. Directors, responsibilities.. The members have not required tlie charity to obtain an audit of its accounts for the year in question in accordance witli section 476- and The directors acknowledge their responsibilities for complying with th¢ r¢quirem¢nts of the Act with respect to accounting records and the preparation of accounts. The financial statements on pages 8 to 18 were approved by the tStees, and authorised for issue on 15 November 2023 and signed on their behalf by.. teven Johnston Paul Leathem Trustee Trustee The notes on pages 10 to 18 fonn an integral part of these financial statements. Page 9
AGE north down & ards Notes to the Financial Statements for the Year Ended 31 March 2023 I Charity status The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its registered office is: 24 Hamilton Road Bangor Down BT20 4LE These financial statements were authorised for issue by the trustees on 15 November 2023. 2 Accounting policies Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless Otherwise stated. Statement of compliance Th¢ financial statements have been prepared in accordance with Accounting and Reporting by Ch&rities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard appli¢able in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS I02) and the Companies Act 2006. Basis of preparation AGE north down & ards meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical c05t or transaction value unless otherwise stated in the relevant accounting policy notes. Going eoneern The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going oncem nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. Income gnd endowments All income is recognised once ihe charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably. Granls receivable Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are atta¢h¢d to the grant and are yet to be met. the income is recognised as a liability and included on the balance sheet as deferred income to be released. Page 10
AGE north doivn & ards Notes to the Financial Statements for the Year Ended 31 March 2023 Expenditure All expenditure is recogntsed once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount Can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have b¢¢n allocated on a basis consistent with the use of reSou¢s, with central staff costs allocated on the basis of time spenL and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Ruisingfunds These are costs incurred in attracting voluntary income, the management of investment5 and those incurred in trading activities that raise funds. Support eosts Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources. for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usag¢. Governanee costs These include the costs attributsble to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses. Taxation The charity is considered to pas5 the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax pujposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part I l of the Corporation Tax Act 201 O or Section 256 of th¢ Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Tangible fixed assets Individual fixed assets costing £500.00 or more are initially recorded at ¢ost, less any subsequent accumulated depreciation and subsequent accumulated impaimient losses. Depreciation and amortisation Depreciation 15 provided on tangible fixed assets so as to write off the cost or valuation. less any estimated residual value. over their expected useful economic life as follows-. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-temi highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Pagell
AGE north down & ards Notes to the Financial Statements for the Year Ended 31 March 2023 Trade creditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary cours¢ of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right. at the end of the reporting period, to defer settlement of the Creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date. they 2re pr¢5ented as non-current liabilities. Trade creditors are recognised initially at the transaction price and subsequently measured at amorti5ed cost using the effective interest method. Fund structure Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Restricted income fvnds are those donated for use in a particular area or for speeific purposes, the use of which is restricted to that area or purpose. Page 12
AGE north down & ards Notes to the Financial Statements for the Year Ended 31 March 2023 3 Income from eh2ritable activities Unrestricted funds General Restricted funds Total 2023 Total 2022 South Eastern Health & Social Care Trust NIHE- Supporting People PCSP - Ards & North Down Community Foundation for Nl Donations & Subscriptions Grants & Other income Halifax Foundation Grant Interest received Awards for All John Moore Foundation 28,360 28.360 45,978 2.000 30,062 43,397 8.000 35,376 150 3,283 7,000 13 45,978 2.000 897 4.967 897 12,815 7,848 284 284 9.949 9.949 3.240 37,748 65,775 103.52) 127,281 4 Investment income Unrestrieted funds General Total fund$ Other investment income 284 284 Total for 2023 284 284 Total for 2022 13 13 Pag¢ 13
AGE north down & ards Notes to the Financial Statements for the Year Ended 31 March 2023 5 Expenditure on charitable activities Unrestricted funds General Restricted funds Total funds Note Governance costs 1.557 779 2,336 Total for 2022 1.556 778 2,334 Unrestricted funds General Restricted funds Total 2023 Total 2022 Advertising & sundry expenses Travelling Subscriptions Legal, professional & consultancy fees Project costs Bank charges Leasing payments F&F depreciation Staff costs Casual wages & staff training Office costs Staff pensions 180 90 270 1.312 34 160 123 62 185 4,875 404 61 480 1,253 14,656 10,929 ,074 30 240 627 46.315 15,804 8,478 91 720 1,880 60,971 7.771 1.826 53 2.505 73,722 5,092 21,288 597 8.976 9,5E9 192 18,495 579 31.395 76,078 107.473 115,091 6 Independent examiner's remuneration 2023 2022 Examination of the financial statements 2,334 Page 14
AGE north doivn & ards Notes to the Financial Statements for the Year Ended 31 March 2023 7 Taxation The charity is a registered charity and is therefor¢ exempt from tsxation. 8 Tangible fixed assets LAnd and buildings Furniture and equipment Total Cost At l April 2022 20.689 64,362 85,051 At 31 March 2023 20.689 64,362 85,051 Depreciation At l April 2022 Charge for the year 20,689 56,844 1,880 77,533 1,880 At 31 March 2023 20,689 58,724 79,413 Net book value At 31 March 2023 5,638 5.638 At 31 March 2022 7,518 7,518 9 Debtors 2023 2022 Prepayments Other debtors 420 29 752 2,505 449 3,257 10 Cash and eash equivalents 2023 2022 Cash at bank 96,875 110,772 Bank overdrafts (233) Cash and cash equivalents in statement of cash flows 96,875 110.539 Page 15
AGE north down & ards Notes to the Financial Statements for the Year Ended 31 March 2023 11 Creditors: amounts falling due within one year 2023 2022 Bank overdrafts Trade creditors Other tsxation and social security Other creditors Accruals 233 1.580 1,632 541 10.646 3,518 2.336 4,509 16.808 12 Pension and other schemes Defined contribution pension scheme The charity operates a defined contribution pension scheme. The pension cost charge for the year represents ontribiitions payable by the charity to the scheme and amoiinted to £600 (2022 - £630)- Page 16
AGE north down & ards Notes to the Financial Statements for the Year Ended 31 March 2023 13 Funds Balance at I April 2022 Incoming resources Resources expended Balance at 31 March 2023 Unrestricted funds General Unrestricted funds 63.186 37,748 (32.952} 67,982 Restricted funds NIHE (Supporting People) Community Foundation for Nl Grants DFC (31) 34,584 7,000 45.978 (45.908) (8,416) (20,533) (2,000) 26.168 4,264 17.797 2,000 Total restricted funds 41.553 65,775 (76,857) 30.471 Total funds 104.739 103,523 (109,809) 98.453 Balanee at I April 2021 Incoming resources Resources expended Bglance at 31 March 2022 Unrestrieted funds General Unrestricted funds 90,840 30,225 {57,879) 63.186 Restricted NIHE (Supporting People) Comrnunity Foundation for NI PCSP Ards & North Down Grants 3.658 139 (40) 286 43,397 35,376 8,000 10,283 (47,086) (931) (7,960) (3,569) {31) 34,584 7.000 Total restricted funds 4.043 97.056 {59,546) 41.553 Tot¥1 fund5 94.883 127,281 (Il7.425) 104.739 14 Analysis of net funds At l April 2022 FinAncing cash flows At 31 March 2023 Cash at bank and in hand Bank overdraft 110.772 (233) 110.539 (13,897) 233 96.875 {13,664) 96,875 Net debt 110,539 (13.664) 96.875 Page 17
AGE north down & ards Notes to the Financial Statements for the Year Ended 31 March 2023 15 Analysis of net assets between funds Unrestricted funds GenerAI Total funds at 31 March 2023 Restricted funds Tangible fixed assets Current assets Current liabilities 5,638 66,853 {4,509) 5.638 97.324 (4,509) 30,471 Total net assets 67,982 30,471 98,453 Unrestricted funds General Total funds at 31 March 2022 Restrieted funds Tangible fixed assets Current assets cUent liabilities 7,518 72,476 (16.808) 7,518 114,029 (16.808) Total net assets 63,186 41,553 104.739 Page 18