2023-03-31-accounts

Charlty reglstratlon number 900597 THAME BARNS CENTRE ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

THAME BARNS CENTRE LEGAL AND ADMINISTRATIVE INFORMATION Trustegs D Dr•Jds R Gibson T Haley G Taylor M Readlng A Sturdy M Baines IApp)inted 16 May 2023) Charfty number 0597 Independent gxaminer Richardsons 30 Upper High Street Thame Oxfordshire OX9 3EZ

THAME BARNS CENTRE CONTENTS Pago Trustees, report Independent examinerfs report statement of financi81 activities Balance sheet Notes to the finan￿81 statements 6-12

THAME BARNS CENTRE TRUSTEES. REPORT FOR THEYEAR ENDED 31 MARCH 2023 The financial Statements have been prepared in 8cc(dance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and . Ae£ounting and Reporting by Charities., Ststement of Recommended PrJdice applicable to charities preparing their a￿￿￿￿tS in accordance with the Financial Reporting Practice applicable to charities in the UK 8nd Republic of Ireland ( FRS 1021" l as amended fr>r accounting periods commoncing from 1Jl January 2016). REFERENCE AND ADMINISTRATNE DETAILS Reglstered Charfty Number 900597 Prlncipal Address Church Road Thame Oxfordshire OX9 3AJ Oblectlvg$ and actlvltles Thame Barns Centre was estsblished as a charty by lease and Trust Deed date(121sI May 1990 made between Thame Town Council and the Dlocesan Twslees l Oxford l Limited, The PCC ol the Parish of Thame and the trustees appointed at that b"me. The object of the centre was and still is to provide a community faulity for the people of Thame and district. The original 18as8 expir8d in May 2011 and a n8w18ase of 12 y8ars duration cam8 into off•d in D8combor 2011. A¢higv8ments and p•rforman¢• The Bams Centre is a fiJ¢al point for the town providing faulthes for people of all ages and across all seCt￿)￿S of the community. The Governing Body sees their responsibilities as belng lo encourage use of the centre by the local community whilst ensuring that the facilrties at Ihe c£ntre aTe maintained lo 8 high standard . In addition the Governing Body has a responsibility to make thg centre a commèrcial success with any Surpluses accruing Sn a year being ￿inVested in the centre . In Ihis ￿ntext the GoveTning Body had been mindfijl of the Charity Commission's guidance on public benefit and ensured that the Thame Bams Centre continued to have facilities availabl8 for use by the whole o)mmunity for meetings, parties and other recreational activities wlh speufic provision made for local groups whic work the disabled. elderly and disadvantaged. The day to day running of the ￿￿tre has been undertaken by the Joint Centre Managers- Patsy Feighoney and Karen Clark- supported by a leam of p8rt lime and c8sual staff, with the latter assisting ir¢ providing catering and serwng duties at the many functions held at the Bams Centre. In additKJn to the functions. there are regular and O￿aS1Onal for the hiring of the various rooms at thè centre. It is pleasing to report that during 2022. use of th8 certre has returned to pre Covid levels. The tnjstees woukl like trj pla￿ on re￿rd thelr apprwation of the all the work undertaken by the Jolnl Centre M8nagers and their support staff. Flnanclal review During 2022123, income from fvn(*ons and room hire has decreased from £150,729 in 2021122 to £149,609 in the Current y&8r. a decrease of £1,120. Other income in the yeBr I for example from interest on investments) totslsed £4,341 { £18,382 In 2021122 however this was mosdy from govemment grants). The nel loss for the current year was £4.476. compared wtth net income in the prgvious year of £28,660. During the year capMtsI expenditure was £10,269. As at 31st March 2023. the doslng bank balanc8 was £372.538131st March 2022 £378.511). The Ghority aims lo hol¢ at least 2 month5 of expenditure In reserves at any p)int in time. Thi$ is wual to around £30.000. Structure. govemanrR and management

THAME BARNS CENTRE TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 The charity Is governed by its goveming document, a deed of tnjst, and constitutes an ¥JnincC￿ora1ed tharty. Recruitment and appointment of ngw trustees Thame Town Council and St. Mary's Church each have three trustee representstives on the Governing Body { including tha Town Clerk and th8 Vicar of St. Mary's Chur¢h respectivèly } and in the first instance such trustee representatives would have their appoinlment proposed and endor5e(l at ¥ fomial meeting of the TowTr Counol In the case of a Thame Town Coun¢il member and at a P8rochial Church Counal meeting in the case of a Sl. Ma￿S Church nomlnee. The final member of the Goveming Body is the Treasurer who need not be a member of either of the tr40 bcxaies and would be appointed by the Governing Body as and when a vaGan¢y arises. Atl Irugtee 8p&x)inlJnents h8ve lo be opproved at the gubsequent Annual General Meeting of the Thame B8ms Centre. Rlsk Management The Irvstees have a duty lo identfy and review the risks lo whith the charity is expx)8ed and lo ensure appropriate controls are In pla￿ to pro￿de reasonable assuronce against frdud and error. Trustees M Deaeock D Do¢J¢Js R Gibson T Haley G Taylor M Reading A Sturdy M Baines (Resigned 16 May 2023) (N)poinled 16 May 2023) The truste rt was approved by the Board of Trustees. R Glbson Trustee

THAME BARNS CENTRE

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THAME BARNS CENTRE

I report to the trustees on my examination of the financial statements of Thame Barns Centre[(] the charity} for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the chari[ty ] you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011[(] the 2011 Act}.

I report in mspect of my examination of the charity's financial statements carried out und0r section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given b[y ] the Chari[ty ] Commission under section 145(5[}(] b[) ] of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the chari[ty ] has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102[} ] in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginnin[g ] on or after 1 Janua[ry ] 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• 1 accounting records were not kept in respect of the charit[y ] as required by section 130 of the 2011 Act[; ] or 2 the financial statements do not accord with those records[; ] or

• 3 the financial statements do not comply with the applicable re[q] uirements concerning the form and content of accounts set out in the Charities (Accounts and Reports[} ] Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Rachel Porter ACA MAAT Richard sons

30 Up[p] er Hi[g] h Street Thame Oxfordshire OX9 3EZ

Dated: 26/07/2023

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THAME BARNS CENTRE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOMEAND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Unr¢$trl¢ted funds 2023 Total 2022 ncome and tndowments from: Charrtable aGtivities Investments Other income 149.609 3.319 1.022 150,729 16,414 T¢)tal Income 153.950 169,111 Charitable activities 158.426 140,451 14et lexpgnditure)fin¢ome for the yearl Net movement In fund$ (4.476) 28,660 Fund balartces at 1 April 2022 404,528 375,868 Fund balancos at 31 March 2023 400,052 404,528 The ststement of financlal activities indudes all gains and losses recognised In the year. l income and expenditure ¢Jerive from continuing activities.

THAME BARNS CENTRE BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Notes Tangible assets 10 27,045 26,626 Currnnt a880ts Debtors Cash al bank and in h8fKI 11 15.775 372,538 13,920 378,511 388.313 392,431 Cyedllors: amounts falllng du• wlthln ono yoar 12 115,3061 (14,629) Net current assets 373,￿7 377.902 Total assets less current liabllllles 400.052 404,528 Income funds Unreslricted fijnds 400,052 404.528 400.052 404,528 The finanaal statements werè approved by Ihe Tnjstees on .......... .. . . . R Gibson Trustee

THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting pollci•s Charlty Informatlon Thame Bams Centre was established as a charty by Fease and Trust Deed dated 21 May 1990 made beiween Thame Town Council and the Diocesan Trnslees (Oxford) Limited, The PCC of the Parish of Thame, and the Trustees appoinled at that time. The prlncSpal address is Thame Bams Centre. Church Road, Thame, Oxfordshire. OX9 3AJ. 1.1 A¢¢ountlng Convention The financial statements have been prepared in accordan￿ wFth the tharitys Trust Deed, the Charities Act 2011 and 'Accounting and Reporting by Ch8rities.' Ststemenl of Recommended Practi￿ applicable to chorilies preparing thèir a¢counts in accordance with the Financial Reporting Stand8rd applicablè In the UK and Republic of Ireland {FRS 1021" 18S 8mended for accounting periods commenung from f January 20161. The charity is a Publlc Beneftl Enllty as defined by FRS 102. The charity has taken advantage of the provisions ill the SORP for charities apptying FRS 102 Upjate Bullet 1 not to prepar8 B StBtement of CBsh Flows. The financtal statements have departed from the Char*lies (Accounts and Reports) Regulations 2008 only to the extent required to provid8 8 trug and faFr wew. This departure has involved followng the Statembnt of Recommended Practice fcK Charities applying FRS 102 rather than the version of the Statement of Recommended Practi￿ which is referred lo in the Regulations but which has since been wlhdrawn. The )InanrAal statomant8 are prgparetl in 61erlingi which 16 the fijnctional cuffency of Ihe tharity. Monetary amounts in these financial st81ements a￿ rounded lo the nearest £. The flnan(yal ststernents have been prepared under the hislorlcal o)st conventbn, Imodified lo indude the revalu8tioll of freehold properties and lo indude investment properties and certain financSal instntments at fair valuel. The prtnup81 accounting poliaes adopted are set out below. 1.2 Golng ¢onc8rn Al the time of appromng the financial statem8nts, th8 trust8os have a reasonable expectation that the charity has adequate ￿sOurceS to continue in operational e￿$tenCe for the foreseeable future. Thu5 the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charltablè funds Unr8slricted ftjnds are 8vailabl8 for us8 at th8 dlscrellon of the tr(Jstees In fvrtherance of their charitable objectives. Restricted funds are SLtbject to spacific conditlons by donors as to how they may be used. The purposes and uses of the restricted fijnds are set out in the notes to the financial 5tstements. Endowm8nt funds are subj8cl to specific conditions by don0￿ that tha c8pltal must be malntained ty the charity. 1.4 Income Income is recognised when the charity is legally enblFed to il after any perfomiance conditions have been mel, the amounts can be measured raliably, and tt is probabla that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the ch8fity h8s been nolthed of the donation, unless performance conditions require d8f8Tr81 of thè amount. Incom8 tsx recoverable In relation to donations received under GIft￿d or deeds of wv¢nant is re¢ognise(l al the time of the donation.

THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accountlng polldes {Contlnued) Legacies are recognised on re￿Ipt or otherwise if the ch8rity h8s been notified of an impending distribubon, the amount Is kt)own, and recelpt Is expected. 11 tho amount Is not known. the legacy 1$ treated as a ntingent asset. Tumover is measured at the fair v81ue of the ConS￿er3t10￿ received or receivable and ￿Prese[l￿ amounts rèceivable for goods and serv¢ces provid8d in the nom7al coursè of business. n8t of discounts. VAT and olh8r sales re181ed tsxes. Sn the ose of weddings, room hire is invoiced at the lime of b(KJking and is recognised in creditors. This is then r¢wgnised as In￿)ming resources when the functson is held. 1.5 Exponditure Liabilities are recognised as 8ynditure as 500n as Ihere is a 18gal or cLJnstructwe obligation committing the charity lo that expenditure, it is probable that a tr8n5fer of economic benefits wll be reqUI￿d in settlement and the 8mounl of the Obliga￿On can be rneasu￿d reliabty. Expenditure is accounted for on an accruals basis indusive of VAT where this cannot be redalmed and has been dassified under headlngs Ihat aggregate all cost relaled lo the category. Where costs can not be diredy attributed lo particular headings they have been alkjcaled to activilies on a basis consislenl the use of resources. 1.6 Tanglble fixed assets Tangible fixed assets are initially measured at cost and subsequently measured al eost or valuation. nel of depreciatN)n and any impairment losses. Depreu8tion is Yecognised so as lo wrfle off the cost or v81uation of assets less thelr resldual value5 over thelr useful lives on the following bases". Fixtures and fittings Computers 15% straight line basis 15% straight line basss The gain or loss arising on the dtsposal of an asset is determined as the difference between the sale priKeed5 and the carrying valu8 of th8 asset, and is recognisod in the statement of financial actbvilifjs. 1.7 Impalm￿Trt of fixed assets Al each reporting end date, th8 th8Tity reviews the carrying 8mount8 of rt8 tsngible 888ets to determine whether there is any indic3ts.on that those assets have suffer8d an impaimient loss. If any such indicatir exists. the recoverabla amount of th8 asset is estimated in oNlor io detgmiine the extent of tho impairmenl loss Irf any). 1.8 Cash and cash equlvalents Cash and cash equivalents include cash in hand, deposts hold al call with banks, other short-temi liquid investments with original maturities of three months LY less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Flnandal Instrurnents The charity has elected to appty the promstons of Section 11 'B￿C Flnancial InstNments' arKf Section 12 'Other Fln8nclal Instruments l&sues' of FRS 102 to a51 of its financial instruments. Financlal Instruments are recognised in the charivs balance sheet when Ihe charity becomeg paty lo the rLJntractU81 provisions of the instrument. Flnancial assets and liabi15ties are offset. the nel amounts presented in the financial ststements. when there is a legally enforceable right to set off the Tecognised amounts and there is an intention to setde on a nel basis or to rèalis8 the asset and settle th8 liability simuttaneously.

THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accountlng poli¢i¢$ Icontlnued) Baslc financlal assets Basic financtal assets, which include debtors and cash and bank baF8nces, are Inilialty measured at transaLlion price incliJ(Jing transaction Costs and are subsequently Carried al amortised cost using the effective interest meth(J1 unless the arr8ngement conslitules a financing transaction, where the transaction is m8asLtred at the presert value of the future receipts discount8d al a market rate of irrterest. Financial assets L88sified as receivable within one year are not amortised. Basic financial Ilabllltle5 B85ic firiancial liabilrttes, including c￿ditOrS an¢J bank loans are inittally recognised at transaction price unless Ihe a￿angement conslitules a financing transaction, where the debt instrument is measured at the present value of the fulure payments discounted al a rnarkat rate of Interast. FinancAal liabilities dassified as payable within one year are not amortised. Debt InstrumerEts ar8 subs8qU8nUy carrSed at amortised cost. using the effedve interest rate meth￿. Trade ￿ditorS are obligats'ons to pay for goods or servtces that have been aCqUi￿d in the ordinary course of operations from suppliers. Amounts payable are classrfied as Current liabilities if payment is due wthin one year or less. If not, they are pr6senl8d as non¥current liabilities. Tra(Je creditors are recxjgnised inrtialty 81 tr8nsaLlion price and subsequently measured at amortised cost using the effective interest method. Derecognition of finan¢lo1 Ilabilities Financial liabilib.es are derecognised when the char￿$ contractual obligations expire or are discharged or cancelled. 1.10 Employee beneflts The cost of any un(Jsed holiday entiuement 15 recJ)gnised in th8 period In which the employe8's SOTrTC8S are received. Temiination beneffts are recognised immediat8ly as an ex￿￿se when the charity is demonstrably committed to temiinate the employment of an employee or to provide termination benefits. 1.11 Ponslon costs and other postarntlrement beneflts The charity oper8tes a defined contribubon pension scheme. Conlrtbutions payable to the charitys pènsion scheme are charged lo the Ststement of Financial Activittes in the peri(NJ to which they ￿late. 1.12 Governm•rrt grants Govemment grants ar8 rncognlsed al tho falr value of the asset received or r8L*lvable when there rs rea5wbable assuran￿ that thg grant condibons will be mel and the grants will be received. A grant that specifles performance condttions is recognised in income when the p8rfomianc8 Cond￿On$ are met. Where a gr8nl does not speafy perfornian￿ conditions 11 is recognised in income when the proceeds are received or re￿1Vable. A grant received before the re¢>)gnition crilerTa are satisfied is recc4Jnised as a liability.

THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 CAtl¢al a¢eounting estimates and ludg¢ments In the appllcatlon of the charity's accountlng policies. Ihe trustees ar8 required lo make judgements. estimates and assumplions about the carying amount of assets and liabllilies th8t are readily apparent from other sources. The estimates and associated assumplions are based on hlslorl¢al experience and other faclrys that are consldered to be relevant. Actual results m8y differ from these estlmales. The estimates and undertying 8ssvmptions are reviewed on 8n ongoing basis. Revisions lo accounting estimates are recognised in tha period in whith the estimate Is revised where the revision affects only th81 perfo(I, or In the period of the revision and future periods where Ihe revision affects both Current and fubjre periods. Charitable activitles 2023 2022 Sales within charitsble actiwties Other income 149,609 113.404 37,325 149,609 150.729 Investments 2023 2022 Interest receivable 3.319 1.968 Other in¢ome 2023 2022 Govarnment grants 1,022 16,414

THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Charttabla actlvltles 2023 2022 Wages Employers Nl Pensions Insurance and ficenses Light and heal Telgphone Sundry Catering and bar Maintenance and renewals Cleaning Water Waste disposal Manag8m8nt and adminSstratlon Training Independent Examinels fee Depreryatton of tangible r￿ed assets 86,802 77,672 715 2,238 3,126 5.047 1,246 2.253 9,256 13.589 1.343 500 1,150 10,159 503 1,500 10.154 2,403 4,728 9.170 751 4,982 17.846 7,268 505 1,704 7.610 815 1.650 9.850 158.426 140,451 158.426 140,451 Analysis by fund Unrestricted fvnds 158,426 158,426 For the year ended 31 March 2022 Unresti7Ct8d funds 140,451 140.451 Trustees None of the Irusloes lor any persons conneded with th8m) reGew8d any remuneration or beneffts from th8 charity during the year. There were no trustees, expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. 10-

THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Employee The average monthly number of employees during the year was: 2023 Numbor 2022 Number 12 No employees recelved emoluments in excess of £60,000. There were no employees ￿1)se annual remvnerdtion was more than £60,000. Taxation The charity is exempt from tsx on income and gains falling within section 505 of the Taxes Act 1988 or sect 252 of the Taxationof Chargeable Gains Act 1992 to the exient that these a￿ applied to its charitable objects. 10 Tanglble Ilxed assets FIMtur•8 and Computar flttbng¥ Tolal Cost At 1 April 2022 Additions 212,793 10.269 2,732 215,525 10.269 At 31 March 2023 223,￿2 2,732 225.794 Dopreclatlon and Impalrment Al 1 April 2022 Depreciation charged in the year 187.045 9.499 1,854 351 188.899 9.850 At 31 March 2023 196,544 2.205 198.749 Carrying amount At 31 March 2023 26.518 527 27.045 At 31 March 2022 25,748 878 26,626 11 Debtors 2023 2022 Amounts falllng due wlthln yoar. Trade debtors other debtors PrepayTnenls 8nd accrued ineL)me 14,528 183 12,745 1,175 15,775 13,920 11

THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 12 CredIto￿. amounts falllng due wlthln ¢)ne year 2023 2022 Other taxation and social security Trade txeditors Other creditors Ac¢ruals and deferred inc¢)me 3,147 2,801 6,208 3,150 2,760 3.200 7.069 1,500 15,306 14.529 13 Relat•d party transactions There were no di5dosaUe related party transactions during the year {2022 - none). 12-