Trustees’ Annual Report for the period
From 1[st] April 2021 To31[st] March 2022
Charity name: Hordle Community Association
Charity registration number: 900578
Objectives and Activities
The objectives of the HCA are to provide events and activities that benefit the community in the village.
Achievements and Performance
Following Covid restrictions the HCA concentrated on recommencing the activities that were put on hold, namely reinstating the weekly Saturday morning café, bingo nights and miscellaneous social events and a musical event held in the Park.
All events proved very popular with a very good attendance at all events from the locals and providing a good social platform for people to reconnect with each other.
Financial Review
The main source of funding comes from the public, whether it be events or hall hire, which, for this period, was difficult however grants from the New Forest District Council enabled us to meet our normal annual commitments.
During the review period the HCA were in the process of securing a lease on a Parish Council owned property with a view to extending its activities further. Funds accumulated over the lifetime of the Association would enable this to happen, whilst retaining a sufficient funding level to meet at least a full year’s costs.
Structure, Governance and Management
The HCA is an unincorporated body and is structured in accordance with its constitution. The trustees which form the committee, alongside representatives from affiliated organisations, meet monthly to discuss and plan forthcoming events and funding. All trustees are volunteers and receive no remuneration.
Reference and Administrative details
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Charity name Hordle community Association
Other name the charity
uses
Registered charity 900578
number
Charity’s principal The Hordle Pavillion
address Vaggs Lane
Hordle, Lymington
SO41 0FP
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 A Boettger Chair
2 N Boettger Treasurer
3 S Evans
4 A Antonsen
5 L Davies
6 F Tucker
7 D Cramp
8 B Cramp
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New trustees may be coopted by the committee during the return period and must be ratified at the AGM.
Funds held as custodian trustees on behalf of others
None.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Full name(s) A Boettger Position (eg Chair Secretary, Chair, etc) Date 31/1/23
I & E
HORDLE COMMUNITY ASSOCIATION INCOME
INCOME AND EXPENDITURE AS AT 31.3.22 EXPENDITURE
| Balance brought forward - 1.4.21 66,009.38 Admin Telephone / Internet NFDC Grant 10,667.00 Admin Food & Hygiene courses Donations and Subs 97.00 Sum Up machine Website hosting Bar Takings 4,932.56 Lottery licence Direct costs (2,845.53) Licence (90.00) Flowers for volunteers 1,997.03 Halloween / Xmas Lights Hall Hire 7,525.00 Costs (6,465.38) Bar Furniture 1,059.62 Rememberence DayWreath Café Takings 4,428.78 Café Expenses (1,108.11) Planning Application fee / Architect 3,320.67 Charges Bingo Takings 1,032.40 Bingo Expenses (97.48) Public Liability insurance 934.92 Silent Disco 90.88 Sale of generator / dishwasher 330.00 Quiz surplus 109.51 Party in the Park 1,274.31 Bank Balance @ 31/3/22 Cash @ 31/3/22 TOTALS 85,890.32 TOTALS |
340.49 93.42 120.00 39.00 432.00 25.00 33.00 185.18 630.00 17.00 1,342.00 77.59 1,566.08 74,131.64 6,857.92 |
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| 85,890.32 |
25 Whitebarn Crescent Hordle Lymington Hants S041 OFY 10 October 2022 To Whom It May Concern Hordle Commun Association Accounts I ril 2021 to 31 March 2022 I confirm the Income and Expenditure, report for the HCA 2021122 Accounts is a true and accurate statement of the financial transactions. and fully reconciles back to the closing bank statement at 31" March 2022. Amanda Kernish