Trustees' Annual Report for the period
Period start date Period end date 01 04 2020 31 03 2021
From
To
Section A Reference and administration details
| Charity name Other names charity is known by Registered charity number (if any) Charity's principal address |
Tetsworth Village Hall |
Tetsworth Village Hall |
|---|---|---|
Tetsworth Memorial Hall |
||
| 900419 | ||
Tetsworth Memorial Hall |
||
| 56 High Street | ||
| Tetsworth, Oxfordshire | ||
| Postcode | OX9 7AB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| MRS ANITA KATHLEEN ROCKALL |
Member | Hall Management Committee | ||
| MISS CAROLINE CANN |
Chair | Hall Management Committee | ||
| MRS JUDY-ANN THORNTON |
Secretary | Hall Management Committee | ||
| MR MARTIN ANDREWS |
Treasurer | Hall Management Committee | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Written Constitution Type of governing document (eg. trust deed, constitution) Management committee, made up of volunteers from village residents. How the charity is constituted (eg. trust, association, company) Formal nominations at management meetings and confirmed at the Trustee selection methods annual general meeting. (eg. appointed by, elected by)
- (eg. trust, association, company)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Provide a resource primarily for Tetsworth village which involves general
charitable purposes.
Summary of the objects of the
charity set out in its
governing document
General charitable purposes including the facilitation of:
Arts and cultural activities
Indoor sports
Recreation
Social purposes, for children, young people and elderly people.
General public use for surrounding villages.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
----- End of picture text -----
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main During the period of this report (2020-21) the management committee achievements of the charity have had to close the hall and meeting room for lengthy periods because during the year of the coronavirus pandemic restrictions. At other times, however, it has been able to continue to provide users with some limited access to facilities.
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Section E Financial review
Reserves only exist to provide an ability to meet our day to day running Brief statement of the costs. A small reserve is planned to meet the costs of refurbishing the charity’s policy on reserves kitchen.
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Martin Andrews Caroline Cann Position (eg Secretary, Chair, etc)[Treasurer ] Chair Date 12/10/2021
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| Tetsworth Memorial Hall |
Tetsworth Memorial Hall |
Tetsworth Memorial Hall |
900419 | |
|---|---|---|---|---|
| For the period from |
01/04/20 | To | 31/03/21 |
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Hire of Hall 6,243 Fund Raising 450 Donations 397 Sale of Donated Goods 521 Grants 21,911 VAT Refunds from HMRC 2,467 Miscellaneous - - 31,989 - - Sub total - Total receipts 31,989 A3 Payments Cost of Fundraising Events 20 Utility Billls, Insurance etc 5,176 8,118 All Other Hall Running Costs 1,710 Bank/Loan Interest - Building Alterations/Costs 7,086 Hiring Deposit Refunds VAT Payments to HMRC 26 Sub total 22,136 - - Sub total - Total payments 22,136 Net of receipts/(payments) 9,853 A5 Transfers between funds - A6 Cash funds last year end 30,279 Cash funds this year end 40,132 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Carpets/Flooring/Equipment/Non Recurring A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 6,243 450 397 521 21,911 2,467 - - 31,989 - - - 31,989 20 5,176 8,118 1,710 - 7,086 - 26 - 22,136 - - - 22,136 9,853 - 30,279 40,132 |
Last year to the nearest £ |
| - - - - - - - - - |
6,243 | 14,511 | ||
| 450 | 5,099 | |||
| 397 | 935 | |||
| 521 | 712 | |||
| 21,911 | - | |||
| 2,467 | - | |||
| - | 377 | |||
| - | - | |||
| 31,989 | 21,634 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 31,989 | 21,634 | ||
| - - - - - - - - - - |
20 | 1,681 | ||
| 5,176 | 4,557 | |||
| 8,118 | 732 | |||
| 1,710 | 3,285 | |||
| - | - | |||
| 7,086 | - | |||
| - | 100 | |||
| 26 | 1,985 | |||
| - | - | |||
| 22,136 | 12,340 | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 22,136 | 12,340 | ||
| - | - - - - |
9,853 | 9,294 | |
| - | - | - | ||
| - | 30,279 | 20,985 | ||
| - | 40,132 | 30,279 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Santander A/c Cash in Hand Details Details Details Tables/Chairs Crockery and Kitchen Equipment Cleaning Equipment Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 38,891 - 1,241 - - - 40,132 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted - Unrestricted - Unrestricted - - - - - - - - - - - - Print Name Martin Andrews Caroline Cann Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Martin Andrews | 12/10/21 | ||
| Caroline Cann | 12/10/21 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner,s Report Report to the trusteesl members of 1 i LV,rf-Ik4 I; I LL On accounts for the year ended Charity no (if any) 900+1 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 1051 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ") in connection with the examination which gives me cause to believe that in, any material respect. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words iii the brackets if they do not apply. Date: , Oc4o&(rzj' Signed: Name: LISAB PTH 411(ILE MAThJfvJ Relevant professional qualification(s) or body (if any): PLA A-CA Address: Vveno frtf¥ M4'.orti 5 IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018