Trustees’ Annual Report for the period
From 01/08/2019 Period start date To 31/07/2020 Period end date
Charity name: Brightwell Pre-school (name changed this financial year from Allsorts Preschool)
Charity registration number: 900373
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the Preschool are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the need of their children through community groups and by: A) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; B) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; C) Instigating and adhering to and furthering the aims and objects of the Pre-school LearningAlliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
All permanently employed staff are qualified above the minimum standards and all staff attend first aid training which is regularly refreshed. The preschool works closely with the school on a programme to support the transition of children from the preschool to school incorporating information evenings, guidance to parents, settling in sessions, opportunities to get involved in school activities such as sports day and the use of the school grounds for music lessons, all helping children to get used to the environment and feel supported during the transition. Many of the usual settling activities were not possible this year owing to the pandemic, so settling in activities communicatingwith theprimaryschool were |
| done over the internet – such as yoga, music lessons and watching the children going into school. The Trustees of the preschool seek different ways of involving the parent community in the running of the preschool such as: - invitations to parents to attend general meetings and sit on the committee - invitations to parents to participate in the parent survey - supporting the maintenance of the preschool - involvement in community events such as representation in the children’s zone at the Brightwell music festival (not this financial year owingtopandemic). |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have given careful consideration to the Charity Commission’s general guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Rebranding of preschool including a name change from Allsorts to Brightwell Preschool, new website, new uniforms for staff September 2020 saw a big intake of new starters (potentially due to the rebrand) Two new staff members employed Two members of staff enrolled on leadership and management course Preschool has remained financially viable despite a low Sept 2019 intake and decrease in income from Covid The preschool stayed open to children of key workers during lockdown (operated on neighbouring school site). Staff supported remote learning activities for all children of the preschool throughout lockdown Staff worked exceptionally hard to ensure that preschool was opened as soon as possible and in accordance with government Covid safety guidelines for Summer term 2020. Vulnerable children who were learning remotely in the summer term were supported – praise received from Oxfordshire County Council for the staff’s dedication here Successful grant application for fees lost during the pandemic (money not received until after this financial year so is not reflected in the 2019- 20 accounts). |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising total was not as high as in previous years because the Covid pandemic prevented many of our usual fundraising activities from taking place |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Position at year end was not as strong as the previous year owing to: a. Pandemic closure –loss in fees. (NB Successful grant application pulled this back but went into 20-2021 financial year so is not reflected in this financial year) b. 2019-20 was a lower intake year compared to previous years resulting in lower income from fees and funding c. Increase in salaries arising from various mandatory pay rises throughout the year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to have £19,000 in reserves, the equivalent of 3 months running costs of the preschool. Funds held in the fundraising account (see accounts) were kept in reserve this year in order that they could be added to the total funds in the deposit account, providing the total reserve amount recommended by the Charities Commission). We are still in line with the preschool learning alliance recommendations of 3 months operatingcosts. |
| Amount of reserves held | Para 1.22 | £12,149.35 in deposit account plus £7,386 in fundraising account |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal funding sources are: Government funding Private fees Fundraising |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
Para 1.46 A description of the principal risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Constitution – Preschool Learning Alliance Model Preschool Constitution 2011 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by committee |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Brightwell Preschool (formerly Allsorts Preschool and changed in this financial year) |
|---|---|
| Other name the charity uses | Allsorts Preschool for part of this financial year – changed in December 2019 |
| Registered charity number | 900373 |
| Charity’s principal address | BRIGHTWELL CoE PRIMARY SCHOOL BRIGHTWELL-CUM-SOTWELL WALLINGFORD OX10 0QH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Caitriona Woolhouse |
Co-chair | 18/9/19-(still a trustee) | ||
| Jacqueline Cox | Co-chair | 18/9/19-19/10/20 | ||
| Sarah Vickers | Treasurer | 18/9/19-19/10/20 | ||
| Christopher Smith | Secretary | 18/9/19-(still a trustee) | ||
| Laura Harding | Fundraising | 18/9/19-19/10/20 | ||
| Alexa Tapping | Committee member | 18/9/19-19/10/20 | ||
| Madelaine Lowe | Co-chair | 25/09/18-18/9/19 | ||
| Charlotte Todd | Co-chair | 25/09/18-18/9/19 | ||
| Will Jackson | Treasurer | 3/10/17-18/9/19 | ||
| Natasha Hillier | Manager | |||
| Laura Woodford | Fundraiser | 25/09/18-18/9/19 | ||
| Charlotte Smith | Committee member | 25/09/18-18/9/19 | ||
| Jenna Horrocks | Committee member | 25/09/18-18/9/19 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| Ruth Kimber | ||
| Angus Dart | ||
| Caroline Annetts | ||
Funds held as custodian trustees on behalf of others
Description of the assets NA held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees. report abovo. Slgn8d on behalf of the charlty'8 tru8te68 Slgnaturèls) Full namel•) Positlon leg Secretary Chair, et¢) Dats Former treasurer
AR Income i Expenditure Salaries 8.149.88 60.047.02'. 728.17 69,536.39 300.00 2,281.15 574.05 3,347.31 428.29 678.75 2,022.05 Funding l other Rentslrates I Premises COStS . Catering Consumables & Equlpment Trainlng 'Admln company i other £68,925.07 | Total £79,167.99 Deficit for period = £10,242.92 ta men Of 31-Jul-19 £21,816.20 31-Jul-20 Ell.573.28 Balance alc No change in the period. tatemen f condition 31-Jul-19 £12.149.35 31-Jul-20 É12,149.35 Balance alc 31-Jul-19 33,965.55 31-Jul-20 É23,722.63 Total of Current account and Deposit account Fun ralsln Income accoun Expenditure Consumables and equipment Other Fundraisingldonations Other 1,740.90 18.00 138.00 353.82 Total £1.758.90 Total £491.82 Surplus for period = £1267.08 tatement of ition 31-Jul-19 £ 6.118.95 31-)ul-20 £ 7.386.03 Balance alc I confirm that E have examined the books, vouchers and bank statements 1.the accountlng records") presented to me by Allsorts PSChool and the Statement of condition as of 31sI July 2020. together with the income and expenditure account for the year to 31$1 July 2020. represent a fair and reasonable view of the accounting records so presented Treasurer Signed on behalf of all the trustee5 on Is
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the tm• memb•rs of ALLSORTS PRESCHOOL On accounts for the year ended 31 July 2020 Charlty no Ilf any) 9 00373 Set out on pag•8 I report to the trustees ijn my examination of the ac¢ourrt8 of the above charity (Ihe Trust.) for th& year ended 3110712020. As the charity's trustees. you are responsible for tha preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). Ratsponslblllllos and basls of roport I report in respect of my examination of the Trust's accounts carried out under secion 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Chaiity Commission under s8ction 145(5){b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinor's 8tstement come to my attention in connection with the examination {other than that disdosed below") which gives me cause to believe that in, any material respect: the accounting records were not kept in attordance with section 130 of the Charities Act,. Of the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a we and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete th8 words in the brack&ts rfthey do not apply. Date: Slgned.. 19 November 2020 Name: SOPHIE SMITH elevant profe881onal Ilfication(s) or body (ff any).. Chartered Accountant (CA) Address.. Croft House, Brighlwell cum Sthell
41 Wallingford OX10 ORJ Section 8 Disclosure th)Iy CLNnplele If Ihe examimr red* lo hoghlyht mal8rlal matters of concem Janc• for examinorn). Glv• h•r• brl•f d•tslb• ol any It•m• th•t th• •xamln•r vA•h•• to dlKIoM. O¢t