## **Trustees’ Annual Report for the period** ## **From 01/08/2019 Period start date To 31/07/2020 Period end date** ## **Charity name: Brightwell Pre-school (name changed this financial year from Allsorts Preschool)** ## **Charity registration number: 900373** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Preschool are to enhance the
development and education of children
primarily under statutory school age by
encouraging parents to understand and
provide for the need of their children through
community groups and by: A) Offering
appropriate play, education and care facilities,
family learning and extended hours groups,
together with the right of parents to take
responsibility for and to become involved in
the activities of such groups, ensuring that such
groups offer opportunities for all children
whatever their race, culture, religion, means or
ability; B) Encouraging the study of the needs
of such children and their families and
promoting public interest in and recognition of
such needs in the local areas; C) Instigating and
adhering to and furthering the aims and
objects of the Pre-school LearningAlliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|All permanently employed staff are qualified
above the minimum standards and all staff
attend first aid training which is regularly
refreshed.
The preschool works closely with the school on
a programme to support the transition of
children from the preschool to school
incorporating information evenings, guidance
to parents, settling in sessions, opportunities to
get involved in school activities such as sports
day and the use of the school grounds for
music lessons, all helping children to get used
to the environment and feel supported during
the transition. Many of the usual settling
activities were not possible this year owing to
the pandemic, so settling in activities
communicatingwith theprimaryschool were| |||done over the internet – such as yoga, music
lessons and watching the children going into
school.
The Trustees of the preschool seek different
ways of involving the parent community in the
running of the preschool such as:
- invitations to parents to attend general
meetings and sit on the committee
- invitations to parents to participate in the
parent survey
- supporting the maintenance of the preschool
- involvement in community events such as
representation in the children’s zone at the
Brightwell music festival (not this financial year
owingtopandemic).| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have given careful consideration
to the Charity Commission’s general guidance
on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|
Rebranding of preschool including a
name change from Allsorts to
Brightwell Preschool, new website,
new uniforms for staff

September 2020 saw a big intake of
new starters (potentially due to the
rebrand)

Two new staff members employed

Two members of staff enrolled on
leadership and management course

Preschool has remained financially
viable despite a low Sept 2019
intake and decrease in income from
Covid

The preschool stayed open to
children of key workers during
lockdown (operated on
neighbouring school site).

Staff supported remote learning
activities for all children of the
preschool throughout lockdown

Staff worked exceptionally hard to
ensure that preschool was opened
as soon as possible and in
accordance with government Covid
safety guidelines for Summer term
2020.

Vulnerable children who were
learning remotely in the summer
term were supported – praise
received from Oxfordshire County
Council for the staff’s dedication
here

Successful grant application for fees
lost during the pandemic (money
not received until after this financial
year so is not reflected in the 2019-
20 accounts).| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising total was not as high as in**
**previous years because the Covid**
**pandemic prevented many of our usual**
**fundraising activities from taking place**| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Position at year end was not as strong**
**as the previous year owing to:**
a. Pandemic closure –loss in fees.
(NB Successful grant
application pulled this back but
went into 20-2021 financial
year so is not reflected in this
financial year)
b. 2019-20 was a lower intake
year compared to previous
years resulting in lower income
from fees and funding
c. Increase in salaries arising from
various mandatory pay rises
throughout the year| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We aim to have £19,000 in reserves, the
equivalent of 3 months running costs of the
preschool. Funds held in the fundraising
account (see accounts) were kept in reserve
this year in order that they could be added to
the total funds in the deposit account,
providing the total reserve amount
recommended by the Charities Commission).
We are still in line with the preschool learning
alliance recommendations of 3 months
operatingcosts.| |Amount of reserves held|Para 1.22|**£12,149.35 in deposit account plus**
**£7,386 in fundraising account**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a
goingconcern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Principal funding sources are:**
**Government funding**
**Private fees**
**Fundraising**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |||| Para 1.46 A description of the principal risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution – Preschool Learning Alliance
Model Preschool Constitution 2011| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by committee**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Brightwell Preschool (formerly Allsorts Preschool and
changed in this financial year)| |---|---| |Other name the charity uses|Allsorts Preschool for part of this financial year – changed in
December 2019| |Registered charity number|900373| |Charity’s principal address|BRIGHTWELL CoE PRIMARY SCHOOL
BRIGHTWELL-CUM-SOTWELL
WALLINGFORD
OX10 0QH| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Caitriona
Woolhouse|Co-chair|18/9/19-(still a trustee)|| ||Jacqueline Cox|Co-chair|18/9/19-19/10/20|| ||Sarah Vickers|Treasurer|18/9/19-19/10/20|| ||Christopher Smith|Secretary|18/9/19-(still a trustee)|| ||Laura Harding|Fundraising|18/9/19-19/10/20|| ||Alexa Tapping|Committee member|18/9/19-19/10/20|| ||Madelaine Lowe|Co-chair|25/09/18-18/9/19|| ||Charlotte Todd|Co-chair|25/09/18-18/9/19|| ||Will Jackson|Treasurer|3/10/17-18/9/19|| ||Natasha Hillier|Manager||| ||Laura Woodford|Fundraiser|25/09/18-18/9/19|| ||Charlotte Smith|Committee member|25/09/18-18/9/19|| ||Jenna Horrocks|Committee member|25/09/18-18/9/19|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |**Ruth Kimber**||| |**Angus Dart**||| |**Caroline Annetts**||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees. report abovo. Slgn8d on behalf of the charlty'8 tru8te68 Slgnaturèls) Full namel•) Positlon leg Secretary Chair, et¢) Dats Former treasurer AR Income i Expenditure Salaries 8.149.88 60.047.02'. 728.17 69,536.39 300.00 2,281.15 574.05 3,347.31 428.29 678.75 2,022.05 Funding l other Rentslrates I Premises COStS . Catering Consumables & Equlpment Trainlng 'Admln company i other £68,925.07 | Total £79,167.99 Deficit for period = £10,242.92 ta men Of 31-Jul-19 £21,816.20 31-Jul-20 Ell.573.28 Balance alc No change in the period. tatemen f condition 31-Jul-19 £12.149.35 31-Jul-20 É12,149.35 Balance alc 31-Jul-19 33,965.55 31-Jul-20 É23,722.63 Total of Current account and Deposit account Fun ralsln Income accoun Expenditure Consumables and equipment Other Fundraisingldonations Other 1,740.90 18.00 138.00 353.82 Total £1.758.90 Total £491.82 Surplus for period = £1267.08 tatement of ition 31-Jul-19 £ 6.118.95 31-)ul-20 £ 7.386.03 Balance alc I confirm that E have examined the books, vouchers and bank statements 1.the accountlng records") presented to me by Allsorts P￿SChool and the Statement of condition as of 31sI July 2020. together with the income and expenditure account for the year to 31$1 July 2020. represent a fair and reasonable view of the accounting records so presented Treasurer Signed on behalf of all the trustee5 on Is CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the tm• memb•rs of ALLSORTS PRESCHOOL On accounts for the year ended 31 July 2020 Charlty no Ilf any) 9 00373 Set out on pag•8 I report to the trustees ijn my examination of the ac¢ourrt8 of the above charity (Ihe Trust.) for th& year ended 3110712020. As the charity's trustees. you are responsible for tha preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). Ratsponslblllllos and basls of roport I report in respect of my examination of the Trust's accounts carried out under sec*ion 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Chaiity Commission under s8ction 145(5){b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinor's 8tstement come to my attention in connection with the examination {other than that disdosed below") which gives me cause to believe that in, any material respect: the accounting records were not kept in attordance with section 130 of the Charities Act,. Of the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a *we and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete th8 words in the brack&ts rfthey do not apply. Date: Slgned.. 19 November 2020 Name: SOPHIE SMITH elevant profe881onal Ilfication(s) or body (ff any).. Chartered Accountant (CA) Address.. Croft House, Brighlwell cum Sthell 41 Wallingford OX10 ORJ Section 8 Disclosure th)Iy CLNnplele If Ihe examimr r￿ed* lo hoghlyht mal8rlal matters of concem Janc• for examinorn). Glv• h•r• brl•f d•tslb• ol any It•m• th•t th• •xamln•r vA•h•• to dlKIoM. O¢t