ANNUAL ACCOUNTS AND TRUSTEES REPORT AS AT 31ST MARCH 2021 Scouts
| Forthe year from |
01/04/2020 | 01/04/2020 | To | 31/03/2021 | 31/03/2021 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ~ | ~ | ~ | ~ i | |||||||||||
| 2020/21 | 2019/20 | |||||||||||||
| Unrestricted | funds | Unntstricted | funds | |||||||||||
| Receipts | ||||||||||||||
| Donations, | legacies | and similar | income | |||||||||||
| Membership | subscrip5ons | 6,389 | 12,761 | |||||||||||
| Less:Membership | subscrip5ons | paid on (Na5onal/County/Area/District) | 2,775 | 2,448 | ||||||||||
| Net membership | subscriptions | retained | 3,614 | 10,313 | ||||||||||
| Donations | 167 | 100 | ||||||||||||
| Court Order | Repayment | 19 | ||||||||||||
| Gilt Aid | 2,441 | |||||||||||||
| Other similar | income —Activities |
{Refunds ofDeposits due to COVID | 19) | (410) | 5,218 | |||||||||
| Sub total | 5,831 | 15,631 | ||||||||||||
| Grants | ||||||||||||||
| Maintenenace | grant - BCP | 19,669 | ||||||||||||
| Other grants | - Royal Navy 8Scout Association | 5,338 | 18,500 | |||||||||||
| Sub total | 18,500 | |||||||||||||
| Fundraising | (gross) | |||||||||||||
| Fundraising | Sites | 80 | ||||||||||||
| Badges | 24 | |||||||||||||
| Uniiform | 192 | |||||||||||||
| Other fundraising | activities | |||||||||||||
| Sub total | 81 | 296 | ||||||||||||
| Investment | income | |||||||||||||
| Bank interest | ||||||||||||||
| Building Society | interest | |||||||||||||
| The Scout Associa5on | Short Term Investment | Service | ||||||||||||
| Property Rent income | - Hall Hire | 5,846 | 3,457 | |||||||||||
| Other investment | income | |||||||||||||
| Sub total | 3,481 | |||||||||||||
| Total Gross Income | 37,908 | |||||||||||||
| Asset and | investment | sales, etc. | 10 | |||||||||||
| Total receipts | 37,918 |
| Type | Type | ofadvisor | ofadvisor | Name | |||
|---|---|---|---|---|---|---|---|
| None | |||||||
| ~ | a | ||||||
| Description | ofthe | charity's trusts | |||||
| Type ofgoverning document |
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| The Group's governing documents are those ofthe The Scout |
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| Association They consist ofa Royal Charter, which in |
turn | ||||||
| gives authority to the Bye Laws ofthe Association and |
The | ||||||
| Poiicy, Organisation and Rules ofThe Scout Association. |
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| {e.g.trust | deed, constitution) | ||||||
| How the charity is constituted | The Group isa trust established under its rules which |
are | |||||
| common to all Scouts. | |||||||
| (e.g.trust, association, | company) | ||||||
| Trustee selection | methods | The Trustees are appointed in accordance with the Policy, |
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| {e.g. appointed by, elected by) |
Organisation and Rules of The Scout Association. |
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| Additional | governance | issues (optional information but encouraged as best practice) |
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| You may additional relevant, |
choose to include information, where about: |
The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees' ofthe Scout Group which is an educational charity. As charity trustees |
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| they are responsible for complying with legislation applicable |
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| to chariTies. This includes the registration, keeping |
proper | ||||||
| accounts and making returns to the Charity Commission |
as | ||||||
| appropriate. | |||||||
| Policies and procedures | adopted for: | ||||||
| a) the induction | and training | oftrustees; | The Committee consists of 3 independent representatives, |
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| b) trustee' consideration | of | major risks | Chair, Treasurer and Secretary together with the Group Scout | ||||
| and the systems manage them |
and procedures to | Leaders, individual section leaders and representation and meets every 3months. |
parent's | ||||
| This Group Executive Committee exists to support the Group |
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| Scout Leader in meeting the responsibilities |
of | the | |||||
| appointments and is responsible for. |
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| The maintenance ofGroup property; |
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| The raising offunds and the administration ofGroup finance; |
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| The insurance ofpersons, property and equipment; |
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| Group public occasions; | |||||||
| Assisting in the recruitment ofleaders and other adult |
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| Appointing any sub committees that may be required; |
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| Appointing Group Administrators and Advisors other |
than | ||||||
| those who are eiected. |
| Risk and Internal Control |
|---|
| The Group Executive Committee has identified the major risks |
| to which they believe the Group is exposed, these have been |
| reviewed and systems have been established to mitigate |
| against them. The main areas of concern that have been |
| identified are: |
| Damage to the building, property and equipment. The Group |
| would request the use of buildings, property and equipment |
| from neighbouring organisation s such as the church, |
| community centre and other Scout Groups. Similar reciprocal |
| arrangements exist with these organisations. The Group has |
| sufficient buildings and contents insurance in place to mitigate |
| against permanent loss. |
| injury to leaders, helpers, supporters and members. The |
| Group through the capitation fees contributes to the Scout |
| Associations national accident insurance policy. Risk |
| Assessments are undertaken before all activities. |
| Reduced income from fund raising. The Group is primarily |
| reliant upon income from subscriptions and fundraising. The |
| group does hold a reserve to ensure the continuity ofactivities |
| should there be a major reduction in income. The Committee |
| could raise the value ofsubscriptions to increase the income |
| to the group on an ongoing basis, either temporarily or |
| permanently. |
| Reduction or loss of leaders The group is totally reliant upon |
| volunteers to run and administer the activities ofthe group. If |
| there was a reduction in the number of leaders to an |
| unacceptable level in a particular section or the group as a |
| whole then there would have to be a contraction, |
| consolidation or closure of a section. In the worst case |
| scenario the complete closure ofthe Group. |
| Reduction or loss of members. The Group provides activities |
| for alI young people aged 8to 18.Ifthere was a reduction in |
| membership in a particular section orthe group as whole then |
| there would have to be a contraction, consolidation or closure |
| ofa section. In the worst case scenario the complete closure |
| ofthe Group. |
| The group has in place systems ofinternal controls that are |
| designed to provide reasonable assurance against material |
| mismanagement or toss, these include 2signatories for all |
| payments and a comprehensive insurance policies to ensure |
| hat insurable risks are covered. |
| ~ ~ | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Summaryoftheobjectsofthech | nt | set | The objectives of the grouP are as a unit of the Scout |
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| out in its governing | document | ||||||||
| The Aim of The Scout Association is to promote |
the | ||||||||
| development of young people in achieving their full physical, |
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| intellectual, social and spiritual potentials, as individuals, |
as | ||||||||
| responsible citizens and as members of their local national |
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| and international communities. The method of achieving |
the | ||||||||
| Aim of the Association is by providing an enjoyabie |
and | ||||||||
| attractive scheme of progressive training, based on the Scout |
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| Promise and Law and guided by adult leadership. |
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| Summary ofthe main |
activities | in | relation | ||||||
| to these objects | |||||||||
| Additional | details | ofthe objectives | and activities (optional information but encouraged as best practice) |
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| You may choose to include statements, where relevant, |
further about: |
ln addition tothe help we get from parents during meetings, some have volunteered when we have maintenance projects |
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| with our premises and equipment thus saving the Group |
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| ~ policy on grantmaking; | considerable expense. We have a fully equipped hall that we are able to rent out to visiting groups with the option of hiring |
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| our power boats ifvisiting Brownsea Island. In addition the |
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| ~ contribution | made by | volunteers | hall can be hired out for use by the local community. As a group we actively apply for grants from various |
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| companies Itrusts to help improve Iupdate our equipment | |||||||||
| and facilities. | |||||||||
| ~ | I | ||||||||
| Summary | ofthe main achievements | of | This year has been a challenge due to COVID19 and as a |
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| the | charity during the year | result the sections have not been able to meet regularly . | |||||||
| When allowed, sections have split into two and met bi-weekly | |||||||||
| soas to maintain government guidelines with reference to |
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| social distancing and safety for all members. The group |
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| continues to provide scouting skills to all the boys and girls |
in | ||||||||
| Beaver, Cub and Scout sections. Unfortunately no camping |
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| has been permissable this year along with all boating, sailing |
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| and kayacking activities being cancelled. |
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| The Group have continued with planned boat maintenance |
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| over the winter months which included the updating ofthe |
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| storage system in the boat shed foreasier and safer access. |
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| The group is actively putting into practice the Aim ofthe Scout |
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| Association |
| Briefstatement | Briefstatement | Briefstatement | ofthe charity's | ofthe charity's | policy on | policy on | Reserves Policy | |||
|---|---|---|---|---|---|---|---|---|---|---|
| reserves | ||||||||||
| The Group's policy on reserves is to hold |
sufficient resources | |||||||||
| to continue the charitable activities of |
the | group should |
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| income and fundraising activities fail |
short. | The Group |
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| Executive Committee considers that the group |
should hold a |
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| sum equivalent to 3 months running costs, circa F8,000. At |
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| this unprecedented time, the group continued |
to use these | |||||||||
| funds to pay all commitments due during the Coronavirus |
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| closure of group meetings. The executive committee have |
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| actively minimised the outgoings of the |
group | by reducing | ||||||||
| electricity and gas usage to a minimum |
especially after the |
|||||||||
| decision to reduce all sub payments tof1 |
a month to help our | |||||||||
| parents financial position throughout the |
ongoing pandemic. |
|||||||||
| This decision was made easier by the continuing support o |
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| the BCP with maintenance payments. . |
The committee are |
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| confident that they can maintain this level of |
funding until |
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| groups are able to restart weekly meetings. | ||||||||||
| The Group held reserves ofapproximately | f15,000against | |||||||||
| this at year end This isabove the level required |
for operating | |||||||||
| expenses. The Group's separate Projects | fund, where money | |||||||||
| raised through grants will be held for any future proposed |
||||||||||
| plans on refurbishment or replacement offuture |
scout and | |||||||||
| boating projects has reserves ofapproxiamately | f12,000. | |||||||||
| This money is granted on the understanding |
that | it cannot to | ||||||||
| Quantify | and | explain any designabons | be used to pay any liabilities that arise in running | the group. | ||||||
| Details ofany | funds materially | in deficit | None | |||||||
| (circumstances | plus steps to eliminate) | |||||||||
| Further | financial | review details | (optional | information) | ||||||
| You may choose to include | additional | |||||||||
| information, | where relevant, | about: | Investment Policy |
|||||||
| -the charity's | principal sources | offunds | ( | |||||||
| The Group does not have sufficient funds | to invest in longer |
|||||||||
| term investments. The Group has therefore adopted a risk |
||||||||||
| averse strategy to the investment of its funds. |
All funds are | |||||||||
| held in cash using only mainstream |
banks | or building |
||||||||
| societies. | ||||||||||
| ~ how expenditure | has supported | the key | ||||||||
| objectives of | the | charity; | ||||||||
| ~ investment | policy and objectives |
| Briefstatement | Briefstatement | Briefstatement | ofthe charity's | ofthe charity's | policy on | policy on | Rese~ policy | |
|---|---|---|---|---|---|---|---|---|
| reserves | ||||||||
| The Group's policy on reserves is to hold suflicient resources |
||||||||
| to continue the charitable activities of the group should |
||||||||
| income and fundraising activities fall short. The Group |
||||||||
| Executive Committee considers that the group should hold a |
||||||||
| sum equivalent to 3 months running costs, circa F8,000. At |
||||||||
| this unprecedented time, the group continued to use these |
||||||||
| funds to pay all commitments due during the Coronavirus |
||||||||
| closure of group meetings. The executive committee have |
||||||||
| acbvely minimised the outgoings of the group by reducing |
||||||||
| electricity and gas usage to a minimum especially after the |
||||||||
| decision to reduce all sub payments to E1 a month to help our |
||||||||
| parents financial position throughout the ongoing pandemic. |
||||||||
| This decision was made easier by the continuing support o |
||||||||
| the BCP with maintenance payments. The committee are |
||||||||
| confident that they can maintain this level of funding until |
||||||||
| groups are able to restart weekly meetings. | ||||||||
| The Group held reserves ofapproximately f15,000against |
||||||||
| this at year end. This is above the level required for operating |
||||||||
| expenses. The Group's separate Projects fund, where money | ||||||||
| raised through grants will be held for any future proposed |
||||||||
| plans on refurbishment or repiacernent offuture scout and |
||||||||
| boating projects has reserves ofapproxiamateiy K12,000. |
||||||||
| This money is granted on the understanding that it cannot to |
||||||||
| Quantify | and | explain any designations | be used to pay any liabilities that arise in running the group. |
|||||
| Details ofany | funds materially | in deficit | None | |||||
| (circumstances | plus steps to eliminate) | |||||||
| Further | financial | review details | (optional | information) | ||||
| You | may choose to include | additional | ||||||
| information, | where relevant, | about: | Investment Policy |
|||||
| ~the charity's | principal sources | offunds | ( | The Group does not have sufficient funds to invest in longer |
||||
| term investments The Group has therefore adopted a risk |
||||||||
| averse strategy to the investment of its funds. All funds are |
||||||||
| held in cash using only mainstream banks or building |
||||||||
| societies. | ||||||||
| ~ how expenditure | has supported | the key | ||||||
| objectives of | the | charity; | ||||||
| ~ investment | policy and objectives |