ANNUAL ACCOUNTS AND TRUSTEES REPORT AS AT 31ST MARCH 2021 Scouts ## ## ## ## ## ## ||||||||||Forthe year
from|01/04/2020|01/04/2020|To|31/03/2021|31/03/2021| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||~||~|~|~ i|||||||||| |||||||||||2020/21|||2019/20|| |||||||||||Unrestricted|funds||Unntstricted|funds| |Receipts||||||||||||||| |Donations,||legacies||and similar|||income|||||||| |Membership||subscrip5ons|||||||||6,389|||12,761| |Less:Membership|||subscrip5ons|||paid on (Na5onal/County/Area/District)|||||2,775|||2,448| |Net membership|||subscriptions|||retained|||||3,614|||10,313| |Donations|||||||||||167|||100| |Court Order|Repayment||||||||||19|||| |Gilt Aid|||||||||||2,441|||| |Other similar||income
—Activities||||{Refunds ofDeposits due to COVID|||19)||(410)|||5,218| ||||||Sub total||||||5,831|||15,631| |Grants||||||||||||||| |Maintenenace||grant - BCP|||||||||19,669|||| |Other grants||- Royal Navy 8Scout Association|||||||||5,338|||18,500| ||||||Sub total|||||||||18,500| |Fundraising||(gross)||||||||||||| |Fundraising|Sites|||||||||||||80| |Badges||||||||||||||24| |Uniiform||||||||||||||192| |Other fundraising|||activities|||||||||||| ||||||Sub total||||||81|||296| |Investment||income||||||||||||| |Bank interest||||||||||||||| |Building Society|||interest|||||||||||| |The Scout Associa5on||||Short Term Investment||||Service||||||| |Property Rent income||||- Hall Hire|||||||5,846|||3,457| |Other investment|||income|||||||||||| ||||||Sub total|||||||||3,481| ||||||||Total Gross Income|||||||37,908| |Asset and||investment|||sales, etc.|||||||||10| |||||||||Total receipts||||||37,918| ## ## |Type|Type|ofadvisor|ofadvisor||Name||| |---|---|---|---|---|---|---|---| |||None|||||| |||~|a||||| |Description||ofthe|charity's trusts||||| |Type ofgoverning
document|||||||| ||||||The Group's governing
documents
are those ofthe The Scout||| ||||||Association
They consist ofa Royal Charter, which
in|turn|| ||||||gives authority
to the Bye Laws ofthe Association
and|The|| ||||||Poiicy, Organisation
and Rules ofThe Scout Association.||| |{e.g.trust|deed, constitution)||||||| |How the charity is constituted|||||The Group isa trust established
under its rules which|are|| ||||||common to all Scouts.||| |(e.g.trust, association,|||company)||||| |Trustee selection|||methods||The Trustees are appointed
in accordance
with the Policy,||| |{e.g. appointed
by, elected by)|||||Organisation
and Rules of The Scout Association.||| |Additional||governance||issues (optional
information
but encouraged as best practice)|||| |You may
additional
relevant,|choose to include
information,
where
about:||||The Group
is managed
by the Group Executive
Committee,
the members
of which are the 'Charity Trustees' ofthe Scout
Group
which
is an educational
charity.
As charity
trustees||| ||||||they are responsible
for complying
with legislation
applicable||| ||||||to chariTies.
This
includes
the
registration,
keeping|proper|| ||||||accounts
and making
returns
to the Charity
Commission||as| ||||||appropriate.||| |Policies and procedures|||adopted for:||||| |a) the induction||and training||oftrustees;|The Committee
consists
of 3 independent
representatives,||| |b) trustee' consideration|||of|major risks|Chair, Treasurer and Secretary together with the Group Scout||| |and the systems
manage them||and procedures to|||Leaders,
individual
section
leaders
and
representation
and meets every 3months.|parent's|| ||||||This Group Executive Committee
exists to support the Group||| ||||||Scout
Leader
in
meeting
the
responsibilities|of|the| ||||||appointments
and is responsible
for.||| ||||||The maintenance
ofGroup property;||| ||||||The raising offunds and the administration
ofGroup finance;||| ||||||The insurance ofpersons,
property and equipment;||| ||||||Group public occasions;||| ||||||Assisting
in the recruitment
ofleaders and other adult||| ||||||Appointing
any sub committees that may be required;||| ||||||Appointing
Group
Administrators
and
Advisors
other||than| ||||||those who are eiected.||| |Risk and Internal Control| |---| |The Group Executive Committee
has identified
the major risks| |to which they believe the Group is exposed, these have been| |reviewed
and
systems
have
been
established
to mitigate| |against
them.
The
main
areas of concern
that
have
been| |identified are:| |Damage to the building,
property
and equipment.
The Group| |would
request
the use of buildings,
property
and equipment| |from
neighbouring
organisation
s
such
as
the
church,| |community
centre and other Scout Groups.
Similar reciprocal| |arrangements
exist with these organisations.
The Group has| |sufficient
buildings
and contents insurance
in place to mitigate| |against permanent
loss.| |injury to leaders, helpers, supporters
and members. The| |Group through the capitation fees contributes
to the Scout| |Associations
national accident insurance
policy. Risk| |Assessments
are undertaken
before all activities.| |Reduced
income
from
fund
raising.
The Group
is primarily| |reliant
upon
income
from subscriptions
and fundraising.
The| |group does hold a reserve to ensure the continuity
ofactivities| |should there be a major reduction
in income. The Committee| |could raise the value ofsubscriptions
to increase the income| |to the
group
on an
ongoing
basis,
either
temporarily
or| |permanently.| |Reduction or loss of leaders
The group is totally reliant
upon| |volunteers
to run and administer
the activities ofthe group.
If| |there
was a
reduction
in
the
number
of leaders
to an| |unacceptable
level
in a particular
section or the group as a| |whole
then
there
would
have
to
be
a
contraction,| |consolidation
or closure
of a section.
In the
worst
case| |scenario the complete closure ofthe Group.| |Reduction
or loss of members.
The Group provides
activities| |for alI young people aged 8to 18.Ifthere was a reduction
in| |membership
in a particular
section orthe group as whole then| |there would have to be a contraction,
consolidation
or closure| |ofa section.
In the worst case scenario the complete closure| |ofthe Group.| |The group has in place systems ofinternal
controls that are| |designed to provide reasonable
assurance
against material| |mismanagement
or toss, these include 2signatories
for all| |payments
and a comprehensive
insurance
policies to ensure| |hat insurable
risks are covered.| |||||||||~ ~|| |---|---|---|---|---|---|---|---|---|---| |Summaryoftheobjectsofthech||||||nt|set|The objectives
of the
grouP
are as a
unit
of the
Scout|| |out in its governing|||document||||||| |||||||||The
Aim
of The
Scout
Association
is to
promote|the| |||||||||development
of young
people
in achieving
their full physical,|| |||||||||intellectual,
social and spiritual
potentials,
as individuals,|as| |||||||||responsible
citizens
and as members
of their local national|| |||||||||and international
communities.
The method
of achieving|the| |||||||||Aim
of the
Association
is by
providing
an
enjoyabie|and| |||||||||attractive
scheme of progressive
training,
based on the Scout|| |||||||||Promise and Law and guided
by adult leadership.|| |Summary
ofthe main||||activities|in|relation|||| |to these objects|||||||||| |Additional|details|ofthe objectives||||and activities (optional
information
but encouraged as best practice)|||| |You may choose to include
statements,
where relevant,||||||further
about:||ln addition tothe help we get from parents
during meetings,
some have volunteered
when we have maintenance
projects|| |||||||||with our premises and equipment
thus saving the Group|| |||~ policy on grantmaking;||||||considerable
expense.
We have a fully equipped
hall that we
are able to rent out to visiting groups with the option of hiring|| |||||||||our power boats ifvisiting Brownsea Island.
In addition the|| |~ contribution||||made by|volunteers|||hall can be hired out for use by the local community.
As a group we actively apply for grants from various|| |||||||||companies Itrusts to help improve Iupdate our equipment|| |||||||||and facilities.|| ||||~|I|||||| |Summary|ofthe main achievements||||||of|This year has been a challenge
due to COVID19 and as a|| ||the||charity during the year|||||result the sections have not been able to meet regularly .|| |||||||||When allowed, sections have split into two and met bi-weekly|| |||||||||soas to maintain
government
guidelines
with reference to|| |||||||||social distancing
and safety for all members. The group|| |||||||||continues to provide scouting
skills to all the boys and girls|in| |||||||||Beaver, Cub and Scout sections. Unfortunately
no camping|| |||||||||has been permissable this year along with all boating,
sailing|| |||||||||and kayacking
activities being cancelled.|| |||||||||The Group have continued
with planned
boat maintenance|| |||||||||over the winter months which included the updating
ofthe|| |||||||||storage system
in the boat shed foreasier and safer access.|| |||||||||The group is actively putting
into practice the Aim ofthe Scout|| |||||||||Association|| |Briefstatement|Briefstatement|Briefstatement|ofthe charity's|ofthe charity's|policy on|policy on||Reserves Policy||| |---|---|---|---|---|---|---|---|---|---|---| |reserves||||||||||| |||||||||The Group's
policy on reserves
is to hold|sufficient resources|| |||||||||to
continue
the
charitable
activities
of|the|group
should| |||||||||income
and
fundraising
activities
fail|short.|The
Group| |||||||||Executive Committee
considers
that the group||should
hold a| |||||||||sum equivalent
to 3 months
running
costs, circa F8,000. At||| |||||||||this unprecedented
time, the group
continued||to use these| |||||||||funds
to pay
all commitments
due
during
the
Coronavirus||| |||||||||closure of group
meetings.
The executive
committee
have||| |||||||||actively
minimised
the outgoings
of the|group|by reducing| |||||||||electricity
and gas usage to a minimum|especially
after the|| |||||||||decision to reduce all sub payments
tof1|a month to help our|| |||||||||parents
financial
position
throughout
the|ongoing
pandemic.|| |||||||||This decision was made easier by the continuing
support o||| |||||||||the BCP with
maintenance
payments. .|The committee
are|| |||||||||confident
that they can
maintain
this
level
of||funding
until| |||||||||groups are able to restart weekly meetings.||| |||||||||The Group held reserves ofapproximately|f15,000against|| |||||||||this at year end
This isabove the level required||for operating| |||||||||expenses. The Group's separate Projects|fund, where money|| |||||||||raised through
grants will be held for any future proposed||| |||||||||plans on refurbishment
or replacement
offuture||scout and| |||||||||boating projects has reserves ofapproxiamately||f12,000.| |||||||||This money is granted
on the understanding|that|it cannot to| |Quantify|and|explain any designabons||||||be used to pay any liabilities that arise in running||the group.| |Details ofany|||funds materially||in deficit|||None||| |(circumstances|||plus steps to eliminate)|||||||| |Further|financial|||review details|(optional||information)|||| |You may choose to include|||||additional|||||| |information,||||where relevant,||about:||Investment
Policy||| |-the charity's|||principal sources||offunds||(|||| |||||||||The Group does not have sufficient funds|to invest
in longer|| |||||||||term
investments.
The Group
has therefore
adopted
a risk||| |||||||||averse strategy
to the investment
of its funds.||All funds are| |||||||||held
in
cash
using
only
mainstream|banks|or
building| |||||||||societies.||| |~ how expenditure||||has supported||the key||||| |objectives of||the||charity;||||||| |~ investment||policy and objectives||||||||| |Briefstatement|Briefstatement|Briefstatement|ofthe charity's|ofthe charity's|policy on|policy on||Rese~ policy| |---|---|---|---|---|---|---|---|---| |reserves||||||||| |||||||||The Group's
policy on reserves
is to hold suflicient resources| |||||||||to continue
the
charitable
activities
of the
group
should| |||||||||income
and
fundraising
activities
fall
short.
The
Group| |||||||||Executive Committee
considers
that the group should
hold a| |||||||||sum
equivalent
to 3 months
running
costs, circa F8,000. At| |||||||||this unprecedented
time, the group
continued
to use these| |||||||||funds
to pay
all commitments
due
during
the Coronavirus| |||||||||closure of group
meetings.
The executive
committee
have| |||||||||acbvely
minimised
the outgoings
of the group
by reducing| |||||||||electricity
and gas usage to a minimum
especially
after the| |||||||||decision to reduce all sub payments
to E1 a month to help our| |||||||||parents
financial
position
throughout
the ongoing
pandemic.| |||||||||This decision was made easier by the continuing
support
o| |||||||||the BCP with
maintenance
payments.
The committee
are| |||||||||confident
that
they can
maintain
this
level of funding
until| |||||||||groups are able to restart weekly meetings.| |||||||||The Group held reserves ofapproximately
f15,000against| |||||||||this at year end. This is above the level required
for operating| |||||||||expenses. The Group's separate Projects fund, where money| |||||||||raised through
grants
will be held for any future proposed| |||||||||plans on refurbishment
or repiacernent
offuture scout and| |||||||||boating projects has reserves ofapproxiamateiy
K12,000.| |||||||||This money is granted
on the understanding
that it cannot to| |Quantify|and|explain any designations||||||be used to pay any liabilities that arise in running
the group.| |Details ofany|||funds materially||in deficit|||None| |(circumstances|||plus steps to eliminate)|||||| |Further|financial|||review details|(optional||information)|| |You|may choose to include||||additional|||| |information,||||where relevant,||about:||Investment
Policy| |~the charity's|||principal sources||offunds||(|The Group does not have sufficient funds to invest
in longer| |||||||||term
investments
The Group
has therefore
adopted
a risk| |||||||||averse strategy
to the investment
of its funds.
All funds
are| |||||||||held
in
cash
using
only
mainstream
banks
or
building| |||||||||societies.| |~ how expenditure||||has supported||the key||| |objectives of||the||charity;||||| |~ investment||policy and objectives|||||||