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2023-03-31-accounts

BRIDGEMARY ROWNER & WOODCOT

COMMUNITY ASSOCIATION

TRUSTEES’ ANNUAL REPORT

RECEIPTS & PAYMENTS ACCOUNT

STATEMENT OF ASSETS AND LIABILITIES

31 MARCH 2023

Charity Registration No. 900276

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BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION

TRUSTEES’ ANNUAL REPORT Year Ended 31 March 2023

SECTION A – REFERENCE AND ADMINISTRATION DETAILS

The Charity:

Registered Name: Bridgemary, Rowner & Woodcot Community Association Registered Charity no. 900276 Registered Address: Wych Lane, Bridgemary, Gosport, Hampshire PO13 0JN

Chairty Trustees:

The Trustees who served during the year ended 31 March 2023 were:

Mrs N Cowley (Chair) Mrs L Gaskin (Vice Chair/Chair) Mrs B J Miller (Secretary & Membership Sec) Mrs J Williams (Treasurer) Mr S Cowley Mrs D Healy (Entertainment) Miss D Attwood Ms B Williams Mrs J Algar Mr R Pennicott Mrs J Pennicott Mrs M McLaren Mr M Pearce Mr P Walker Ms R Tomlin Mr S Houghton

SECTION B – STRUCTURE, GOVERNANCE AND MANAGEMENT

Legal Status : Unincorporated Association

Constitution:

Bridgemary, Rowner & Woodcot Community Association (the Association) is a registered charity formed under a trust deed dated 9 May 1989 and is governed by a General Committee (the Committee), the members of which are managing trustees within the meaning of the Charities Act 2011.

The Committee meets approximately 10 times per year. Trustees are elected by a simple majority at a quorate general meeting. Trustees may be co-opted by the Committee to fill a casual vacancy. Routine operating decisions are taken by simple majority of a quorate Committee. Major operating and constitutional decisions are taken by a requisite majority of members in general meeting.

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Risk management policy

The Board has reviewed the major risks to which it considers the Association is exposed and has ensured that adequate systems have been established to mitigate those risks.

Policies for furtherance of objectives

It is the policy of the Association to provide facilities for welfare organisations, further education classes and social and leisure activities for the benefit of the inhabitants of Bridgemary, Rowner & Woodcott. The facilities include the hire of the hall for private meetings or functions at very competitive prices.

There have been no significant changes in policies since the last annual report.

Powers

The Association is permitted by its constitution to engage in any lawful activity as shall further its charitable objectives and may invest money not immediately required for its objectives in such investments, securities, or property as it thinks fit.

Related Organisation

5 Brewers Limited

5 Brewers Limited (the trading company) is employed by the Association to manage the bar and other trading activities conducted on the Association’s premises.

Charges for transactions between the Charity and trading company are made at amounts that, in the opinion of the Committee, equate to a fair market value. The trading company donates its corporation tax adjusted profits to the Association under Gift Aid arrangements as a covenant each year (see Section E). The Association is shareholder of the trading company.

SECTION C – OBJECTIVES AND ACTIVITIES

Objectives

The objectives of the Association are to encourage and provide facilities for promoting social welfare and recreation for the inhabitants of Bridgemary, Rowner and Woodcot and the surrounding neighbourhood. In the furtherance of those objectives the Association is required to maintain and manage a community centre in co-operation with the local statutory authorities.

Activities

The BRWCA has continued to provide facilities for the benefits of members of the local community.

Several groups hire the hall on a weekly or monthly basis – Monday and Thursday line dancing, Solent Outreach, Ladybird Club, Headway, Young At Heart keep fit and the Women’s Institute. The Association also has darts and pool teams which play in the local leagues.

SECTION D – ACHIEVEMENTS AND PERFORMANCE

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A full programme of entertainment was scheduled including singers, summer family fun day, Burns Night, quizzes, kids’ Christmas party and panto, and New Year celebrations. An Easter Egg hunt was held for the children and trips to Goodwood Races and Weymouth also took place during the summer. A full weekend of entertainment was provided to celebrate the Queen’s Platinum Jubilee.

The hall is also available for private functions such as birthday, christening and wedding parties, and the Association supports local charities with subsidised hall hire fees.

The receipt of a substantial covenant received from 5 Brewers Ltd (see below) enabled the purchase of a new floor in the hall amounting to £6,833, as well as ongoing repairs and refurbishments such as painting the outside of the building, boiler repairs and including purchase of a new water heater, an oven, and kitchen appliances.

The Association appreciates the hard work of members and staff of the trading company, who give their time to organise the above events on behalf of the approximately 300 members, as of March 2023.

SECTION E – FINANCIAL REVIEW

Reserves policy

The Association’s policy is to hold sufficient reserves to enable it to withstand a financial setback or take advantage of an opportunity.

Financial position

The Trustees are satisfied with the financial position of the Association and that the assets are sufficient to meet its current commitments. Due to the energy crisis the electricity direct debit this year was increased significantly from £522 to £815, then £1000 per month. The Association charges an amount to the trading company for rent and utilities.

The Association was pleased to receive a covenant of £12,712 in October 2022 from 5 Brewers Limited, being the tax adjusted profit made during the limited trading period of this year.

SECTION F - DECLARATION

The Trustees declare that they have approved the trustees’ report above: Signed on behalf of Trustees:

................................... Chair – L Gaskin (Mrs)

…………………………………. Treasurer - J Williams (Mrs)

BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION

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STATEMENT OF ASSETS AND LIABILITIES

As of 31 March 2023

Tangible fixed assets:
Furniture and equipment
Fixed asset investment
Total
Current Assets:
Sales Ledger
Prepayments
Cash at bank and in hand
Current Liabilities:
Accrual
EXCESS OF ASSETS OVER (LIABILITIES)		 Note
£
4,608
1
1
4,609
180
500
12,194
178

17,306

NOTES

1. Fixed asset investment

2. Trustees’ remuneration

Neither the trustees nor anyone connected with them received any remuneration in connection with their services as trustees of the Charity.

3. Trustees’ expenses

No trustees or anyone connected with them received reimbursement for their expenses incurred in carrying out Trustee activities.

4. Corporation tax

The charity is registered with the Charity Commissioners, and as such is exempted by HM Revenue and Customs from liability to corporation tax on its operating surpluses and investment income while it pursues its charitable objectives.

Approved by the Board of Trustees on 14 September 2023 and signed on its behalf

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……………………………………. Chair – L Gaskin (Mrs) ....................................... Treasurer – J Williams (Mrs)

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

Bridgemary, Rowner & Woodcot Community Associa�on

Annual Accounts For The Year Ending 31[st] March 2023

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

ACCOUNTANTS REPORT

We have prepared these accounts, without audit, from the records and informa�on supplied

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

Independent Examiner’s Report to the Trustees of Bridgemary, Rowner & Woodcot Community Associa�on

I report to the charity trustees on my examina�on of the accounts of the charity for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Charities with gross income exceeding £25,000 must be examined by a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Accounting Technicians, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to this report in order to enable a proper understanding of the accounts to be reached.

James Piper FMAAT ATT AATQB

J Humphry Associates Ltd 11a The Green Stubbington PO14 2JG Dated 09 October 2023

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

Financial Statements

Notes
Income Resources
Hire, Rent and Members
1.1
Dona�ons and Covenant
1.2
Grants and Sundry
1.3
Total Incoming Resources
Resources expended
Building and Ofce costs
2.1
Events
2.2
Sundry
2.3
Total resources expended
Net incoming/(outgoing resources before
transfers
Transfers between funds in/(Out)
Net movements in funds
Total funds brough forward
Total funds carried forward		 Unrestricted
Funds
Designated
Funds
Restricted Funds
£
£
£
20,542
13,552
4,325
38,419
31,390
8,838
1,362
41,591
(3,172)
(3,172)
15,869
12,697		 Total 2023
Total 2022
£
£
20,542
17,763
13,552
1,774
4,325
14,879
38,419
34,416
30,691
22,397
9,538
6,751
1,362
2,150
41,591
31,298
(3,172)
3,118
(3,172)
3,118
15,869
12,751
12,697
15,869

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

Balance Sheet

Notes
Fixed Assets
Tangible
3.1
Investments
3.2
Total Fixed Assets
Current Assets
Sales Ledger
4.1
Prepayments
4.2
Bank
Cash
Current Liabili�es
Accruals
5.1
Total Current Assets
Liabili�es
Creditors: more than one year
Total Net Assets and Liabili�es
Represented by
General Fund:
Unrestricted Funds
Designated Funds
Restricted Funds
Total Fund
Fixed Asset Restatement Account
6.1
Investment Account
6.2
Closing Balance		 2023
2022
£
£
4,608
2,390
1
1
4,609
2,390
180
645
500
562
10,566
13,675
1,628
1,287
178
300
17,306
18,260
-
-
17,306
18,260
12,697
15,869
-
-
-
-
12,697
15,869
4,608
2,390
1
1
17,306
18,260

The Financial Statements were approved by the BR&WA by:

Name: …………………………………………………

Date: …………………………………………………

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

Notes to the Financial Statements

Accoun�ng policies

The financial statements have been prepared under in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (as updated through Update Bulletin 1 published on 2 February 2016 and bulletin 2 published 5 October 2018), the financial reporting standard applicable in UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK generally accepted practice (UK GAAP).

The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets, and liabilities for which the BR&WA is responsible in law. They do not include the accounts of any connected entity that have their filing requirements.

The accounts have been prepared in GBP, which is the functional currency for the charity and rounded to the nearest whole £.

Fund accoun�ng

Unrestricted funds are general funds which can be used for the charity’s ordinary purposes.

Designated funds are general funds set aside by the BR&WC for use in the future. Project funds are designated for particular projects for administration purposes only.

Restricted funds represent (a) income from trusts of endowments which may be expended only on those restricted objects provided in the terms of the trust of bequest, and (b) donations or grants received for a specific object or invited by the charity for a specific object. The funds may only be spent on the specific object for which they were given. Any balance remaining unspent at the yearend must be carried forward as a balance on that fund.

Incoming resources

Income is recognised on an accrual basis allowing for timing differences that may occur in the provision of normal charitable activity, trading, and governance.

Resources expended

Resources expended are calculated on an accrual basis allowing for timing differences that may occur in the provision of normal charitable activity, trading, and governance.

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

1. Incoming Resources

1.1 Hire, Rent and
Members
Hire Charges
Rent
Membership Fees
Total hire, rent, members
1.2 Dona�ons and
Covenant
Dona�ons
Covenant
Total dona�on and
covenant
1.3 Grants and Sundry
Grants
Sundry
Total Grant and sundy
Total Income resources		 Unrestricted
Designated
Restricted
£
£
£
13,143
3,000
4,399
20,542
840
12,712
13,552
-
4,325
4,325
38,419		 Total
2023
Total
2022
£
£
13,143
11,021
3,000
2,250
4,399
4,492
20,542
17,763
840
12,712
1,774
13,552
1,774
.
10,667
4,325
4,212
4,325
14,879
38,419
34,416

2. Resources Expended

2.1 Building and Ofce
Costs
Rates
Light and Heat
Water
Rent
Gaming Licence
Liquor Licence
Tv Licence
PRS
Repair and Maintenance
Other Premises Cost
Insurance
Prin�ng, Postage and
Sta�onery
Capital Purchases
Total building and ofce
costs
2.2 Events
Entertainment		 Unrestricted
Designated
Restricted
£
£
£
829
13,126
-
1,774
42
117
159
132
8,572
1,977
2,330
114
2,218
31,390
7,771		 Total
2023
Total
2022
£
£
829
212
13,123
4,685
-
162
1,774
1,268
42
8
117
63
159
159
132
440
8,572
6,038
2,721
1,386
2,330
3,135
114
97
2,218
4,600
30,691
22,397
8,471
6,305

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Bridgemary, Rowner & Woodcot Community Associa�on

Gi�s and Prizes
Total Events costs
2.3 Sundry
Sundry
Accountancy Fees
Total Sundry		 Charity Number: 900276
1,067
8,838
412
950
1,362		 1,067
446
9,538
6,751
412
1,550
950
600
1,362
2,150

3.1 Fixed Assets

No Deprecia�on was charged in the year.

3.2 Investments

This relates to the investment in the related organisa�on 5 Brewers Limited who conducts trading ac�vi�es on the associa�on’s premises

4.1 Sales Ledger

At year end the following was outstanding to BR&WC:

4.2 Prepayments

At the year-end prepayments were made up of the following:

5.1 Accruals:

This related to the following:

Less

6.1 Fixed Asset Restatement Account

were purchased

6.2 Investment Account

This is related to the share ownership of 5 Brewer Limited being restated in the accounts.

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Bridgemary, Rowner & Woodcot Community Associa�on

Charity Number: 900276

YE YE
31 March 23 31 March 22
£ £ £ £
Income
Grants - 10,667
Hall Hire 13,143 11,021
Members 4,399 4,492
Rent 3,000 2,250
Covenant 12,712 1,774
Sundry 4,325 4,212
Total Income 38,418 34,416
Expenditure
Rent 1,774 1,268
Rates 829 212
Light and Heat 13,126 4,685
Water - 162
Gaming Licence 42 8
Liquor Licence 117 63
Tv Licence 159 159
PRS 132 440
Repair and Maintenance 8,572 6,038
Capital Purchases 2,218 4,600
Insurance 2,330 3,135
Accountants 950 600
Entertainment 7,771 6,305
Gi�s, Prizes and Dona�ons 1,067 446
Prin�ng, Postage and Sta�onery 114 97
Sundry 412 1,550
Computer Costs - 144
Other Premises Costs 1,977 1,386
41,591 31,298
Surplus/(defcit) for the year (3,172) 3,118

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