## **BRIDGEMARY ROWNER & WOODCOT**
## **COMMUNITY ASSOCIATION**
## **TRUSTEES’ ANNUAL REPORT**
**RECEIPTS & PAYMENTS ACCOUNT**
**STATEMENT OF ASSETS AND LIABILITIES**
## **31 MARCH 2023**
Charity Registration No. 900276
1
## **BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION**
**TRUSTEES’ ANNUAL REPORT Year Ended 31 March 2023**
## **SECTION A – REFERENCE AND ADMINISTRATION DETAILS**
## **The Charity:**
Registered Name: Bridgemary, Rowner & Woodcot Community Association Registered Charity no. 900276 Registered Address: Wych Lane, Bridgemary, Gosport, Hampshire PO13 0JN
## **Chairty Trustees:**
The Trustees who served during the year ended 31 March 2023 were:
Mrs N Cowley (Chair) Mrs L Gaskin (Vice Chair/Chair) Mrs B J Miller (Secretary & Membership Sec) Mrs J Williams (Treasurer) Mr S Cowley Mrs D Healy (Entertainment) Miss D Attwood Ms B Williams Mrs J Algar Mr R Pennicott Mrs J Pennicott Mrs M McLaren Mr M Pearce Mr P Walker Ms R Tomlin Mr S Houghton
## **SECTION B – STRUCTURE, GOVERNANCE AND MANAGEMENT**
**Legal Status** : Unincorporated Association
## **Constitution:**
Bridgemary, Rowner & Woodcot Community Association (the Association) is a registered charity formed under a trust deed dated 9 May 1989 and is governed by a General Committee (the Committee), the members of which are managing trustees within the meaning of the Charities Act 2011.
The Committee meets approximately 10 times per year. Trustees are elected by a simple majority at a quorate general meeting. Trustees may be co-opted by the Committee to fill a casual vacancy. Routine operating decisions are taken by simple majority of a quorate Committee. Major operating and constitutional decisions are taken by a requisite majority of members in general meeting.
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## **Risk management policy**
The Board has reviewed the major risks to which it considers the Association is exposed and has ensured that adequate systems have been established to mitigate those risks.
## **Policies for furtherance of objectives**
It is the policy of the Association to provide facilities for welfare organisations, further education classes and social and leisure activities for the benefit of the inhabitants of Bridgemary, Rowner & Woodcott. The facilities include the hire of the hall for private meetings or functions at very competitive prices.
There have been no significant changes in policies since the last annual report.
## **Powers**
The Association is permitted by its constitution to engage in any lawful activity as shall further its charitable objectives and may invest money not immediately required for its objectives in such investments, securities, or property as it thinks fit.
## **Related Organisation**
## **5 Brewers Limited**
5 Brewers Limited (the trading company) is employed by the Association to manage the bar and other trading activities conducted on the Association’s premises.
Charges for transactions between the Charity and trading company are made at amounts that, in the opinion of the Committee, equate to a fair market value. The trading company donates its corporation tax adjusted profits to the Association under Gift Aid arrangements as a covenant each year (see Section E). The Association is shareholder of the trading company.
## **SECTION C – OBJECTIVES AND ACTIVITIES**
## **Objectives**
The objectives of the Association are to encourage and provide facilities for promoting social welfare and recreation for the inhabitants of Bridgemary, Rowner and Woodcot and the surrounding neighbourhood. In the furtherance of those objectives the Association is required to maintain and manage a community centre in co-operation with the local statutory authorities.
## **Activities**
The BRWCA has continued to provide facilities for the benefits of members of the local community.
Several groups hire the hall on a weekly or monthly basis – Monday and Thursday line dancing, Solent Outreach, Ladybird Club, Headway, Young At Heart keep fit and the Women’s Institute. The Association also has darts and pool teams which play in the local leagues.
## **SECTION D – ACHIEVEMENTS AND PERFORMANCE**
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A full programme of entertainment was scheduled including singers, summer family fun day, Burns Night, quizzes, kids’ Christmas party and panto, and New Year celebrations. An Easter Egg hunt was held for the children and trips to Goodwood Races and Weymouth also took place during the summer. A full weekend of entertainment was provided to celebrate the Queen’s Platinum Jubilee.
The hall is also available for private functions such as birthday, christening and wedding parties, and the Association supports local charities with subsidised hall hire fees.
The receipt of a substantial covenant received from 5 Brewers Ltd (see below) enabled the purchase of a new floor in the hall amounting to £6,833, as well as ongoing repairs and refurbishments such as painting the outside of the building, boiler repairs and including purchase of a new water heater, an oven, and kitchen appliances.
The Association appreciates the hard work of members and staff of the trading company, who give their time to organise the above events on behalf of the approximately 300 members, as of March 2023.
## **SECTION E – FINANCIAL REVIEW**
## **Reserves policy**
The Association’s policy is to hold sufficient reserves to enable it to withstand a financial setback or take advantage of an opportunity.
## **Financial position**
The Trustees are satisfied with the financial position of the Association and that the assets are sufficient to meet its current commitments. Due to the energy crisis the electricity direct debit this year was increased significantly from £522 to £815, then £1000 per month. The Association charges an amount to the trading company for rent and utilities.
The Association was pleased to receive a covenant of £12,712 in October 2022 from 5 Brewers Limited, being the tax adjusted profit made during the limited trading period of this year.
## **SECTION F - DECLARATION**
## **The Trustees declare that they have approved the trustees’ report above: Signed on behalf of Trustees:**
**...................................** Chair – L Gaskin (Mrs)
…………………………………. Treasurer - J Williams (Mrs)
## **BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION**
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## **STATEMENT OF ASSETS AND LIABILITIES**
## **As of 31 March 2023**
|Tangible fixed assets:
Furniture and equipment
Fixed asset investment
Total
Current Assets:
Sales Ledger
Prepayments
Cash at bank and in hand
Current Liabilities:
Accrual
EXCESS OF ASSETS OVER (LIABILITIES)|Note
**£**
**4,608**
1
**1**
**4,609**
**180**
**500**
**12,194**
**178**
**17,306**|
|---|---|
## NOTES
## 1. Fixed asset investment
- This represents a 100% interest in the ordinary share capital of 5 Brewers Limited, the Association’s trading company.
## 2. Trustees’ remuneration
Neither the trustees nor anyone connected with them received any remuneration in connection with their services as trustees of the Charity.
## 3. Trustees’ expenses
No trustees or anyone connected with them received reimbursement for their expenses incurred in carrying out Trustee activities.
## 4. Corporation tax
The charity is registered with the Charity Commissioners, and as such is exempted by HM Revenue and Customs from liability to corporation tax on its operating surpluses and investment income while it pursues its charitable objectives.
Approved by the Board of Trustees on 14 September 2023 and signed on its behalf
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……………………………………. Chair – L Gaskin (Mrs) ....................................... Treasurer – J Williams (Mrs)
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Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
# **Bridgemary, Rowner & Woodcot Community Associa�on**
**Annual Accounts For The Year Ending 31[st] March 2023**
1
Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
## **ACCOUNTANTS REPORT**
We have prepared these accounts, without audit, from the records and informa�on supplied
- J. Humphry Associates Ltd
- 9 October 2023
2
Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
# **Independent Examiner’s Report to the Trustees of Bridgemary, Rowner & Woodcot Community Associa�on**
_I report to the charity trustees on my examina�on of the accounts of the charity for the year ended 31 March 2023._
## **Responsibilities and basis of report**
_As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’)._
_I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act._
## **Independent examiner's statement**
_Charities with gross income exceeding £25,000 must be examined by a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Accounting Technicians, which is one of the listed bodies._
_I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:_
_1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or_
_2. the accounts do not accord with those records; or_
_3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination._
_I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to this report in order to enable a proper understanding of the accounts to be reached._
James Piper FMAAT ATT AATQB
J Humphry Associates Ltd 11a The Green Stubbington PO14 2JG Dated 09 October 2023
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Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
## **Financial Statements**
|Notes
**Income Resources**
Hire, Rent and Members
1.1
Dona�ons and Covenant
1.2
Grants and Sundry
1.3
**Total Incoming Resources**
**Resources expended**
Building and Ofce costs
2.1
Events
2.2
Sundry
2.3
**Total resources expended**
Net incoming/(outgoing resources before
transfers
Transfers between funds in/(Out)
Net movements in funds
Total funds brough forward
**Total funds carried forward**|Unrestricted
Funds
Designated
Funds
Restricted Funds
£
£
£
20,542
13,552
4,325
**38,419**
31,390
8,838
1,362
**41,591**
**(3,172)**
(3,172)
15,869
**12,697**|Total 2023
Total 2022
£
£
20,542
17,763
13,552
1,774
4,325
14,879|
|---|---|---|
|||**38,419**
**34,416**|
|||30,691
22,397
9,538
6,751
1,362
2,150|
|||**41,591**
**31,298**|
||||
|||**(3,172)**
**3,118**|
|||(3,172)
3,118
15,869
12,751|
|||**12,697**
**15,869**|
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Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
## **Balance Sheet**
|_Notes_
**Fixed Assets**
Tangible
3.1
Investments
3.2
Total Fixed Assets
**Current Assets**
Sales Ledger
4.1
Prepayments
4.2
Bank
Cash
**Current Liabili�es**
Accruals
5.1
**Total Current Assets**
**Liabili�es**
Creditors: more than one year
**Total Net Assets and Liabili�es**
**Represented by**
**General Fund:**
Unrestricted Funds
Designated Funds
Restricted Funds
**Total Fund**
**Fixed Asset Restatement Account**
6.1
**Investment Account**
6.2
**Closing Balance**|_2023_
_2022_
£
£
4,608
2,390
1
1
4,609
2,390
180
645
500
562
10,566
13,675
1,628
1,287
178
300|
|---|---|
||**17,306**
**18,260**
-
-|
||**17,306**
**18,260**|
||12,697
15,869
-
-
-
-|
||**12,697**
**15,869**
4,608
2,390
1
1|
||**17,306**
**18,260**|
_The Financial Statements were approved by the BR&WA by:_
_Name: …………………………………………………_
_Date: …………………………………………………_
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Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
## **Notes to the Financial Statements**
## **Accoun�ng policies**
##
The financial statements have been prepared under in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (as updated through Update Bulletin 1 published on 2 February 2016 and bulletin 2 published 5 October 2018), the financial reporting standard applicable in UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK generally accepted practice (UK GAAP).
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets, and liabilities for which the BR&WA is responsible in law. They do not include the accounts of any connected entity that have their filing requirements.
The accounts have been prepared in GBP, which is the functional currency for the charity and rounded to the nearest whole £.
## **Fund accoun�ng**
Unrestricted funds are general funds which can be used for the charity’s ordinary purposes.
Designated funds are general funds set aside by the BR&WC for use in the future. Project funds are designated for particular projects for administration purposes only.
Restricted funds represent (a) income from trusts of endowments which may be expended only on those restricted objects provided in the terms of the trust of bequest, and (b) donations or grants received for a specific object or invited by the charity for a specific object. The funds may only be spent on the specific object for which they were given. Any balance remaining unspent at the yearend must be carried forward as a balance on that fund.
## **Incoming resources**
Income is recognised on an accrual basis allowing for timing differences that may occur in the provision of normal charitable activity, trading, and governance.
## **Resources expended**
Resources expended are calculated on an accrual basis allowing for timing differences that may occur in the provision of normal charitable activity, trading, and governance.
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Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
## **1. Incoming Resources**
|**1.1 Hire, Rent and**
**Members**
Hire Charges
Rent
Membership Fees
Total hire, rent, members
**1.2 Dona�ons and**
**Covenant**
Dona�ons
Covenant
Total dona�on and
covenant
**1.3 Grants and Sundry**
Grants
Sundry
Total Grant and sundy
Total Income resources|Unrestricted
Designated
Restricted
£
£
£
13,143
3,000
4,399
**20,542**
840
12,712
**13,552**
-
4,325
**4,325**
**38,419**|Total
2023
Total
2022
£
£
13,143
11,021
3,000
2,250
4,399
4,492|
|---|---|---|
|||**20,542**
**17,763**
840
12,712
1,774|
|||**13,552**
**1,774**
.
10,667
4,325
4,212
**4,325**
**14,879**|
|||**38,419**
**34,416**|
## **2. Resources Expended**
|**2.1 Building and Ofce**
**Costs**
Rates
Light and Heat
Water
Rent
Gaming Licence
Liquor Licence
Tv Licence
PRS
Repair and Maintenance
Other Premises Cost
Insurance
Prin�ng, Postage and
Sta�onery
Capital Purchases
Total building and ofce
costs
**2.2 Events**
Entertainment|_Unrestricted_
_Designated_
_Restricted_
_£_
_£_
_£_
829
13,126
-
1,774
42
117
159
132
8,572
1,977
2,330
114
2,218
**31,390**
7,771|_Total_
_2023_
_Total_
_2022_
_£_
_£_
829
212
13,123
4,685
-
162
1,774
1,268
42
8
117
63
159
159
132
440
8,572
6,038
2,721
1,386
2,330
3,135
114
97
2,218
4,600|
|---|---|---|
|||**30,691**
**22,397**
8,471
6,305|
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Bridgemary, Rowner & Woodcot Community Associa�on
|Gi�s and Prizes
Total Events costs
**2.3 Sundry**
Sundry
Accountancy Fees
Total Sundry|Charity Number: 900276
1,067
**8,838**
412
950
**1,362**|1,067
446|
|---|---|---|
|||**9,538**
**6,751**
412
1,550
950
600|
|||**1,362**
**2,150**|
## **3.1 Fixed Assets**
- Hoptpoint Cooker - £564
- Vacuum Cleaner - £140
- 3x Hand dryers - £744
- Defibrillator - £700
- Gazebo - £70
No Deprecia�on was charged in the year.
## **3.2 Investments**
This relates to the investment in the related organisa�on 5 Brewers Limited who conducts trading ac�vi�es on the associa�on’s premises
## **4.1 Sales Ledger**
At year end the following was outstanding to BR&WC:
- £180 - Townswomen Guild.
## **4.2 Prepayments**
At the year-end prepayments were made up of the following:
- Rent £500
## **5.1 Accruals:**
This related to the following:
- £650 – Accountancy fee accrual
Less
- £472 – Hire charges accrual
## **6.1 Fixed Asset Restatement Account**
were purchased
## **6.2 Investment Account**
This is related to the share ownership of 5 Brewer Limited being restated in the accounts.
8
Bridgemary, Rowner & Woodcot Community Associa�on
Charity Number: 900276
##
|||_YE_||_YE_|
|---|---|---|---|---|
||_31_|_March 23_|_31_|_March 22_|
||_£_|_£_|_£_|_£_|
|_Income_|||||
|_Grants_||_-_||_10,667_|
|_Hall Hire_||_13,143_||_11,021_|
|_Members_||_4,399_||_4,492_|
|_Rent_||_3,000_||_2,250_|
|_Covenant_||_12,712_||_1,774_|
|_Sundry_||_4,325_||_4,212_|
|_Total Income_||_38,418_||_34,416_|
|_Expenditure_|||||
|_Rent_|_1,774_||_1,268_||
|_Rates_|_829_||_212_||
|_Light and Heat_|_13,126_||_4,685_||
|_Water_|_-_||_162_||
|_Gaming Licence_|_42_||_8_||
|_Liquor Licence_|_117_||_63_||
|_Tv Licence_|_159_||_159_||
|_PRS_|_132_||_440_||
|_Repair and Maintenance_|_8,572_||_6,038_||
|_Capital Purchases_|_2,218_||_4,600_||
|_Insurance_|_2,330_||_3,135_||
|_Accountants_|_950_||_600_||
|_Entertainment_|_7,771_||_6,305_||
|_Gi�s, Prizes and Dona�ons_|_1,067_||_446_||
|_Prin�ng, Postage and Sta�onery_|_114_||_97_||
|_Sundry_|_412_||_1,550_||
|_Computer Costs_|_-_||_144_||
|_Other Premises Costs_|_1,977_||_1,386_||
|||_41,591_||_31,298_|
|_Surplus/(defcit) for the year_||_(3,172)_||_3,118_|
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