2023-08-31-accounts - St Andrews Preschool Caversham

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Trustees’ Annual Report for the period

From 3[rd] September 2022 Period start date To 31[st] August 2023 Period end date

Charity name: St Andrew’s Preschool Caversham

Charity registration number: 900218

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aims of the Pre-School are to enhance the development and educaton of children under statutory school age. We support our parents and carers by: A) ofering appropriate play, educaton and care facilites, family learning, together with the right of parents to take responsibility for and to become involved in the actvites of such groups, ensuring that such groups ofer opportunites for all children whatever their race, culture, religion, means or ability: B) encouraging the study of the needs of such children and their families and promotng public interest and recogniton of such needs in the local areas: C) instgatng, adhering to and furthering the aims and objectves of the Early Years Alliance.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	St Andrew’s Pre-School main objectve is to contnue to provide a safe and stmulatng environment and to produce happy and confdent children as they move on to the Foundaton stage at school. This is achieved by: 1. The provision of appropriate Preschool play and educatonal facilites 2. Fundraising to support the objectves. 3. Close liaison with the Early Years 1 Professionals and Providers. 4. Support and guidance for families atending Pre-School. 5. Maintaining detailed records and observatons for each child to ensure that they achieve their full potental. 6. Liaising with parents to discuss learning opportunites for their child and how to extend these at home.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity	Para 1.18	The Commitee consider the following when making decisions on maters such as fnancial reinvestment, admissions policies, and fee

Commission on public benefit		reviews  To ensure we ofer an inclusive and afordable childcare setng to all, with no restrictons of catchment, faith or personal background.  All fnancial investment improves the level of childcare on ofer, increases chance of retaining qualifed early years practtoners, or supports the learning and development needs of all children.  Any decisions to increase fees are only done to ensure the contnued fnancial viability of our setng.  Provide a consistent approach to all families on any questons or concerns by publishing and circulatng our policies. This is to ensure we can contnue providing the public beneft of being an early years educaton setng.
Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to	Para 1.20	In 2022/23 there were a total of 33 children at St Andrew’s Pre-School. Throughout the year the Pre-School supported both the children and their families as they started in the educaton system and transitoned 23 of the children on to local primary schools. The transiton process includes involvement from the local schools,

	the circumstances of its beneficiaries and any wider benefits to society as a whole.		with the feeder schools sending staf to Pre- School to meet the children, as well as discussing the development and progress of the children joining the school. As we move toward a more fexible model of children joining at key points within the year, we had 26 new starts in September 4 in January and 3 in April. This is driven by a couple of factors, one is not having a full intake for September, but the other is to make us more accessible to families with younger children who may by eligible as the year progresses. One of the criteria is the age of the child which we dropped from 2 years and 9 months to 2 years an 6 months during this academic year. This was driven by the needs of local families and the recogniton that the Pre- school must adapt where possible to increase our chance of a full intake. The staf have worked closely with the Brighter Futures Early Years team to stay up to date with the local Childcare guidelines, including completng relevant training courses and atending conferences. In additon to staying up to date one of our new recruits this year completed her level 3 training with the support of management and the staf team. There was a heavy focus on recruitment in 2022/23, this included 2 fully qualifed Practtoners, one trainee and a new Manager, ready to start in the 23/24 academic year. The trainee practtoner also completed her level 3 qualifcaton during this year with the support of the staf. The additon of new staf allowed us to reopen our Thursday afernoon session as a full session afer the February half term. We had previously suspended this session for a short tme and run at reduced capacity due to stafng restrictons. We contnue with successful practces implemented in previous years such as Home Visits, setling in sessions, the inducton process and contnue with the ‘In The Moment’ planning with a weekly theme. We contnue to work with the Brighter Futures Early Years team to stay up to date with the local Childcare guidelines, including completng relevant training courses and atending conferences and ofer staf ongoing training opportunites through the Early Years Alliance training website ‘Educare’. We contnued to constantly review our practce, regularly updatng our RA and ensuring that we support and protect both our Pre-school families and our staf. To ensure the best care is provided to the children with additonal needs the Staf team liaise as appropriate with Reading SLT (Speech and Language Team),the Brighter

Futures For Children advisory team and attend the SENCo Network sessions. An ongoing effort is made each year to improve both the level of care provided to the children and the business practices employed by the Pre-School. In order to ensure that these changes are relevant and support our community we invite regular and open feedback from staff, committee, families and any third parties with an interest in Preschool. We use a number of methods of communication including email, Tapestry and a physical presence of staff and committee in the playground each day. In addition to this we have a formal parent survey which was issued at the end of the academic year. There were no actional points raised from the feedback and we will refine in coming years to ensure that we are capturing the relevant information. During 2022/2023 we raised £1,360 from fundraising. Funds were raised through the Autumn Fair in conjunction with the church, a Christmas raffle drawn at the Nativity Play, Mother’s and Father’s Day creative pieces, and multiple cake sales. In addition to the fundraising activities, we were able to offer special activities for the children and families often incorporating current or seasonal aspects such as an Easter Bonnet Parade, and a Coronation Party for King Charles. We are also exceptionally proud to have been able to take part in community research projects both relating to eating habits and relationships with food in young children. The first was a pilot/launch day for Ella’s Kitchen ‘Eat, play, love’ project designed to encourage curiosity and interaction in children to what they are eating, specifically around fruit and vegetables. The second project was part of Reading University ‘See and Eat’ study where our families signed up to take part. A follow up is expected. Our final involvement with research is an ongoing partnership with Burford Research. We have enjoyed being able to play a wider part in our local community and hope to continue with similar opportunities in the coming year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set

Performance of fundraising

activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The total cash balance at the end of the fnancial year was £94,064. Total expenditure for the 2022/2023 fnancial year was £112,091 and income came to £114,821. Therefore, the surplus made by Pre- school amounted to £2,729. Full details in the treasurer report detailed at the end of this document.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold reserve funds for the case of an emergency closure. The amount held is calculated using redundancy payment owed to current staf members and one full term of forecasted expenditure to enable a controlled shutdown and provide all families with sufcient notce.
Amount of reserves held	Para 1.22	£71,577
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	2011 Consttuton adopted 8th May 2015
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Commitee members are nominated and seconded prior to electon by parents at the AGM and following the Consttuton regulatons. Each family has one vote. Nominee with most votes appointed to role. Each year a minimum of 5 must be appointed and the 3 ofcer roles flled. All commitee members must become trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	St Andrew’s Preschool Caversham
Other name the charity uses
Registered charity number	900218
Charity’s principal address	St Andrew’s Church Hall, Albert Road, Caversham, Reading RG4 7AW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Frances Loar	Chair	Nov 22 – Aug23
Juliet Sleath	Chair	Sept 22- Nov 22
Heather Griffin	Treasurer	Sept 22 – Nov 22
Jack Casserley	Treasurer	Nov 22 – Aug23
Nick Cima	Co-treasurer
HonestySumner	Secretary
Rose Beattie	Personnel
Lynn Whipps	Fundraising	Nov 22 – Aug23

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Hilary Coome - Manager

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Jack Casserley Signature(s) Frances Loar Jack Casserley Full name(s) Frances Loar Position (eg Secretary, Chair Treasurer Chair, etc) Date 23/06/2024

Treasurer’s Report Annual General Meeting, 15[th] May 2024 Financial Year 2022/2023 Accounts

Annual accounts for the financial year ended 31[st] August 2023 have been completed. They have been approved by the Pre-school Committee and signed-off by an independent assessor, as required by the Charities Commission.

The total cash balance at the end of the financial year was £94,064. Approximately 39% of this amount was being held in our current account with Santander so that we had sufficient cash on hand for day-to-day operations. The remaining amount was held in a Nationwide savings account. In addition, we owed creditors (one holding fee, staff uniform and staff expenses) of £597 whilst debtors owed us £523 (gift aid).

An amount of £71,577 could not be touched as it is our reserves fund (essentially money to cover any predicted deficit and costs that would have to be paid in the event of an unforeseen closure – i.e. redundancy costs, rent, costs to remove equipment and other expenses). Hence a more accurate picture of our surplus is £22,413 (on 31[st] August 2023).

Total expenditure for the 2022/2023 financial year was £112,091 and income came to £114,821. Therefore, the surplus made by Pre-school amounted to £2,729 .

When you take into account the Brighter Futures Early Years Entitlement funding advances for both Autumn 2022 and 2023, which were both paid early and in the previous financial year, the Pre-school made a surplus of £3,809 during the financial year ended 31[st] August 2023 (see the table below).

year ended 31stAugust 2023 (see the table below).
Income1stSeptember 2022 – 31st August 2023	114,821
Autumn 2022 Brighter Futures payment (paid 2021/2022)	18,253
Autumn 2023 Brighter Futures payment (paid 2022/2023)	-17,902
Expenditure1stSeptember 2022 – 31stAugust 2023	-112,091
Surplus	3,081

We budgeted for spend of £97,736 in 2022/2023. Therefore, the Pre-school’s expenditure of £112,091 equates to an overspend of 15% of the budget (see table on page 4). Salaries and overtime were higher than budgeted as the staff team worked hard to cover vacancies throughout the year.

During 2022/2023, we raised £1,360 from fundraising (£1,924 raised with a spend of £564). The pre-school would like to thank everyone involved, especially Lynne, the Fundraising Coordinator for that year.

On the income side, we collected £75,087 from Brighter Futures and £29,640 in private fees. In addition, we received £523 from HMRC Gift Aid and raised £2,290 in

Voluntary Contributions (VCs) and we would like to thank the parents for their generous contributions.

Looking at the current financial year, we are on track to finish the year with a surplus. The pre-school is currently in a strong position, having a healthy cash balance and a good intake already planned for 2024/2025. However, costs continue to increase so the committee will work hard to achieve this year’s surplus and set the pre-school up for financial success in the coming years too.

If you would like to know any further details about the income and expenditure, or for further details of our budget, please feel free to get in touch.

Jack Casserley Treasurer

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St. Andrew's Pre-School BUDGET for 2022/2023

Aug-23	Budgeted Expenditu re for 22/23	% chang e v LY Actual	%chang e v LY Budget	Actual Expenditur e To Date for 22/23	% of budget spent	£ Remaining
Rent	£16,100	6.9%	9.3%	£17,215	106.9%	(£1,115)
Staff & Training	£67,019	-14.6%	-6.6%	£83,010	123.9%	(£15,991)
Salaries	£61,543	-12.8%	-10.2%	£68,369	111.1%	(£6,826)
Overtime & Training	£5,476	-17.5%	69.7%	£12,324	225.1%	(£6,848)
Bonus	£0			£1,550		(£1,550)
OtherCharges(incpayroll)	£2,405	274.5 %	185.0%	£767	31.9%	£1,638
Pensions	£1,260	-38.7%	0.0%	£2,026	160.8%	(£766)
Milk	£364	106.4 %	-17.3%	£193	53.0%	£171
Consumables	£1,158	-6.4%	16.9%	£1,513	130.7%	(£356)
HoldingFees	£3,000	0.0%	0.0%	£3,000	0.0%	£0
Equipment	£1,210	72.2%	-37.0%	£155	12.8%	£1,055
FundraisingExpenses	£1,236	232.5 %	-13.0%	£564	45.6%	£672
Miscellaneous Purchases	£689	317.2 %	-30.4%	£1,357	196.9%	(£668)
Personnel	£1,566	24.3%	195.5%	£1,291	82.4%	£275
Insurance/Subscriptions/ Renewals	£1,729	-10.8%	-3.4%	£1,768	102.3%	(£39)
TOTAL	£97,736	- 6.4%	-2.8%	£112,09 1	114.7 %	(£14,355 )