## **Trustees’ Annual Report for the period** **From 3[rd] September 2022 Period start date To 31[st] August 2023 Period end date** ## **Charity name: St Andrew’s Preschool Caversham** ## **Charity registration number: 900218** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-School are to enhance the
development and educaton of children under
statutory school age. We support our parents
and carers by: A) ofering appropriate play,
educaton and care facilites, family learning,
together with the right of parents to take
responsibility for and to become involved in the
actvites of such groups, ensuring that such
groups ofer opportunites for all children
whatever their race, culture, religion, means or
ability: B) encouraging the study of the needs of
such children and their families and promotng
public interest and recogniton of such needs in
the local areas: C) instgatng, adhering to and
furthering the aims and objectves of the Early
Years Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|St Andrew’s Pre-School main objectve is to
contnue to provide a safe and stmulatng
environment and to produce happy and
confdent children as they move on to the
Foundaton stage at school. This is achieved by:
1. The provision of appropriate Preschool play
and educatonal facilites
2. Fundraising to support the objectves.
3. Close liaison with the Early Years 1
Professionals and Providers.
4. Support and guidance for families atending
Pre-School.
5. Maintaining detailed records and observatons
for each child to ensure that they achieve their
full potental.
6. Liaising with parents to discuss learning
opportunites for their child and how to extend
these at home.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|The Commitee consider the following when
making decisions on maters such as fnancial
reinvestment, admissions policies, and fee| |Commission on public
benefit||reviews

To ensure we ofer an inclusive and
afordable childcare setng to all, with
no restrictons of catchment, faith or
personal background.

All fnancial investment improves the
level of childcare on ofer, increases
chance of retaining qualifed early years
practtoners, or supports the learning
and development needs of all children.

Any decisions to increase fees are only
done to ensure the contnued fnancial
viability of our setng.

Provide a consistent approach to all
families on any questons or concerns by
publishing and circulatng our policies.
This is to ensure we can contnue providing the
public beneft of being an early years educaton
setng.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to|Para 1.20|In 2022/23 there were a total of 33 children at St
Andrew’s Pre-School. Throughout the year the
Pre-School supported both the children and
their families as they started in the educaton
system and transitoned 23 of the children on to
local primary schools. The transiton process
includes involvement from the local schools,| ||the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||with the feeder schools sending staf to Pre-
School to meet the children, as well as discussing
the development and progress of the children
joining the school. As we move toward a more
fexible model of children joining at key points
within the year, we had 26 new starts in
September 4 in January and 3 in April. This is
driven by a couple of factors, one is not having a
full intake for September, but the other is to
make us more accessible to families with
younger children who may by eligible as the year
progresses. One of the criteria is the age of the
child which we dropped from 2 years and 9
months to 2 years an 6 months during this
academic year. This was driven by the needs of
local families and the recogniton that the Pre-
school must adapt where possible to increase
our chance of a full intake.
The staf have worked closely with the Brighter
Futures Early Years team to stay up to date with
the local Childcare guidelines, including
completng relevant training courses and
atending conferences. In additon to staying up
to date one of our new recruits this year
completed her level 3 training with the support
of management and the staf team.
There was a heavy focus on recruitment in
2022/23, this included 2 fully qualifed
Practtoners, one trainee and a new Manager,
ready to start in the 23/24 academic year. The
trainee practtoner also completed her level 3
qualifcaton during this year with the support of
the staf.
The additon of new staf allowed us to reopen
our Thursday afernoon session as a full session
afer the February half term. We had previously
suspended this session for a short tme and run
at reduced capacity due to stafng restrictons.
We contnue with successful practces
implemented in previous years such as Home
Visits, setling in sessions, the inducton process
and contnue with the ‘In The Moment’ planning
with a weekly theme. We contnue to work with
the Brighter Futures Early Years team to stay up
to date with the local Childcare guidelines,
including completng relevant training courses
and atending conferences and ofer staf
ongoing training opportunites through the Early
Years Alliance training website ‘Educare’.
We contnued to constantly review our practce,
regularly updatng our RA and ensuring that we
support and protect both our Pre-school families
and our staf. To ensure the best care is provided
to the children with additonal needs the Staf
team liaise as appropriate with Reading SLT
(Speech and Language Team),the Brighter|| |---|---|---|---|---| Futures For Children advisory team and attend the SENCo Network sessions. An ongoing effort is made each year to improve both the level of care provided to the children and the business practices employed by the Pre-School. In order to ensure that these changes are relevant and support our community we invite regular and open feedback from staff, committee, families and any third parties with an interest in Preschool. We use a number of methods of communication including email, Tapestry and a physical presence of staff and committee in the playground each day. In addition to this we have a formal parent survey which was issued at the end of the academic year. There were no actional points raised from the feedback and we will refine in coming years to ensure that we are capturing the relevant information. During 2022/2023 we raised £1,360 from fundraising. Funds were raised through the Autumn Fair in conjunction with the church, a Christmas raffle drawn at the Nativity Play, Mother’s and Father’s Day creative pieces, and multiple cake sales. In addition to the fundraising activities, we were able to offer special activities for the children and families often incorporating current or seasonal aspects such as an Easter Bonnet Parade, and a Coronation Party for King Charles. We are also exceptionally proud to have been able to take part in community research projects both relating to eating habits and relationships with food in young children. The first was a pilot/launch day for Ella’s Kitchen ‘Eat, play, love’ project designed to encourage curiosity and interaction in children to what they are eating, specifically around fruit and vegetables. The second project was part of Reading University ‘See and Eat’ study where our families signed up to take part. A follow up is expected. Our final involvement with research is an ongoing partnership with Burford Research. We have enjoyed being able to play a wider part in our local community and hope to continue with similar opportunities in the coming year. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising |activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The total cash balance at the end of the fnancial
year was £94,064.
Total expenditure for the 2022/2023 fnancial
year was £112,091 and income came to
£114,821. Therefore, the surplus made by Pre-
school amounted to £2,729.
Full details in the treasurer report detailed at the
end of this document.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserve funds for the case of an
emergency closure. The amount held is
calculated using redundancy payment owed to
current staf members and one full term of
forecasted expenditure to enable a controlled
shutdown and provide all families with sufcient
notce.| |Amount of reserves held|Para 1.22|£71,577| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|2011 Consttuton adopted 8th May 2015| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Commitee members are nominated and
seconded prior to electon by parents at the
AGM and following the Consttuton regulatons.
Each family has one vote. Nominee with most
votes appointed to role. Each year a minimum
of 5 must be appointed and the 3 ofcer roles
flled. All commitee members must become
trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|St Andrew’s Preschool Caversham| |---|---| |Other name the charity uses|| |Registered charity number|900218| |Charity’s principal address|St Andrew’s Church Hall,
Albert Road,
Caversham,
Reading RG4 7AW| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Frances Loar|Chair|Nov 22 – Aug23|| ||Juliet Sleath|Chair|Sept 22- Nov 22|| ||Heather Griffin|Treasurer|Sept 22 – Nov 22|| ||Jack Casserley|Treasurer|Nov 22 – Aug23|| ||Nick Cima|Co-treasurer||| ||HonestySumner|Secretary||| ||Rose Beattie|Personnel||| ||Lynn Whipps|Fundraising|Nov 22 – Aug23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Hilary Coome - Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Jack Casserley **Signature(s)** Frances Loar Jack Casserley **Full name(s)** Frances Loar **Position (eg Secretary,** Chair Treasurer **Chair, etc) Date** 23/06/2024 ## **Treasurer’s Report Annual General Meeting, 15[th] May 2024 Financial Year 2022/2023 Accounts** Annual accounts for the financial year ended 31[st] August 2023 have been completed. They have been approved by the Pre-school Committee and signed-off by an independent assessor, as required by the Charities Commission. The total cash balance at the end of the financial year was £94,064. Approximately 39% of this amount was being held in our current account with Santander so that we had sufficient cash on hand for day-to-day operations. The remaining amount was held in a Nationwide savings account. In addition, we owed creditors (one holding fee, staff uniform and staff expenses) of £597 whilst debtors owed us £523 (gift aid). An amount of £71,577 could not be touched as it is our reserves fund (essentially money to cover any predicted deficit and costs that would have to be paid in the event of an unforeseen closure – i.e. redundancy costs, rent, costs to remove equipment and other expenses). **Hence a more accurate picture of our surplus is £22,413** (on 31[st] August 2023). Total expenditure for the 2022/2023 financial year was £112,091 and income came to £114,821. Therefore, the **surplus** made by Pre-school amounted to **£2,729** . When you take into account the Brighter Futures Early Years Entitlement funding advances for both Autumn 2022 and 2023, which were both paid early and in the previous financial year, the Pre-school made a surplus of **£3,809** during the financial year ended 31[st] August 2023 (see the table below). |year ended 31stAugust 2023 (see the table below).|| |---|---| |**Income**1stSeptember 2022 – 31st August 2023|114,821| |Autumn 2022 Brighter Futures payment (paid 2021/2022)|18,253| |Autumn 2023 Brighter Futures payment (paid 2022/2023)|-17,902| |**Expenditure**1stSeptember 2022 – 31stAugust 2023|-112,091| |**Surplus**|**3,081**| We budgeted for spend of £97,736 in 2022/2023. Therefore, the Pre-school’s expenditure of £112,091 equates to an overspend of 15% of the budget (see table on page 4). Salaries and overtime were higher than budgeted as the staff team worked hard to cover vacancies throughout the year. During 2022/2023, we raised £1,360 from fundraising (£1,924 raised with a spend of £564). The pre-school would like to thank everyone involved, especially Lynne, the Fundraising Coordinator for that year. On the income side, we collected £75,087 from Brighter Futures and £29,640 in private fees. In addition, we received £523 from HMRC Gift Aid and raised £2,290 in Voluntary Contributions (VCs) and we would like to thank the parents for their generous contributions. Looking at the current financial year, we are on track to finish the year with a surplus. The pre-school is currently in a strong position, having a healthy cash balance and a good intake already planned for 2024/2025. However, costs continue to increase so the committee will work hard to achieve this year’s surplus and set the pre-school up for financial success in the coming years too. If you would like to know any further details about the income and expenditure, or for further details of our budget, please feel free to get in touch. Jack Casserley Treasurer 17.114.Bl - l 2.tt26.trF lJX&07 1￿.16 .IYl.2b 1.51Z.3F .1511.17 3.0￿.[LI .3EOIC 154.fJ i.é co l.FA. t,7E4.￿l .1211.C 1.7E&C FiBt5 75tBk5Z Fox J.501(Q 2.SOIC wj 17& 174. 4Di.C IMCfCSt ]?..5> .52 3TtQl.23 HrlAni F£i¥ rwpj 1W.D) s￿rI Eepxxs 71.57& L&LE58 14Lh IAJf ## **St. Andrew's Pre-School BUDGET for 2022/2023** |Aug-23|Budgeted
Expenditu
re for
22/23|%
chang
e v LY
Actual|%chang
e v LY
Budget|Actual
Expenditur
e To Date
for 22/23|% of
budget
spent|£
Remaining| |---|---|---|---|---|---|---| |Rent|£16,100|6.9%|9.3%|£17,215|106.9%|(£1,115)| |Staff & Training|£67,019|-14.6%|-6.6%|£83,010|123.9%|(£15,991)| |**Salaries**|£61,543|-12.8%|-10.2%|£68,369|111.1%|(£6,826)| |**Overtime & Training**|£5,476|-17.5%|69.7%|£12,324|225.1%|(£6,848)| |**Bonus**|£0|||£1,550||(£1,550)| |OtherCharges(incpayroll)|£2,405|274.5
%|185.0%|£767|31.9%|**£1,638**| |Pensions|£1,260|-38.7%|0.0%|£2,026|160.8%|**(£766)**| |Milk|£364|106.4
%|-17.3%|£193|53.0%|£171| |Consumables|£1,158|-6.4%|16.9%|£1,513|130.7%|(£356)| |HoldingFees|£3,000|0.0%|0.0%|£3,000|0.0%|£0| |Equipment|£1,210|72.2%|-37.0%|£155|12.8%|£1,055| |FundraisingExpenses|£1,236|232.5
%|-13.0%|£564|45.6%|£672| |Miscellaneous Purchases|£689|317.2
%|-30.4%|£1,357|196.9%|(£668)| |Personnel|£1,566|24.3%|195.5%|£1,291|82.4%|£275| |Insurance/Subscriptions/
Renewals|£1,729|-10.8%|-3.4%|£1,768|102.3%|(£39)| |**TOTAL**|**£97,736**|**-**
**6.4%**|**-2.8%**|**£112,09**
**1**|**114.7**
**%**|**(£14,355**
**)**|