2021-09-03-accounts - St Andrews Preschool Caversham

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Trustees’ Annual Report for the period

From 4[th] September 2020 Period start date To September 3[rd] 2021 Period end date

Charity name: St Andrew’s Pre-School

Charity registration number: 900218

Objectives and Activities

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SORP reference
Summary of the Para 1.17 The aims of the Pre-School are to
purposes of the charity enhance the development and
as set out in its education of children under statutory
governing document school age. We support our parents
and carers by:
A) offering appropriate play, education
and care facilities, family learning,
together with the right of parents to
take responsibility for and to become
involved in the activities of such
groups, ensuring that such groups
offer opportunities for all children
whatever their race, culture, religion,
means or ability:
B) encouraging the study of the needs
of such children and their families and
promoting public interest and
recognition of such needs in the local
areas:
C) instigating, adhering to and
furthering the aims and objectives of
the Early Years Alliance.
Summary of the main Para 1.17 and St Andrew’s Pre-School main objective
1.19
activities in relation to is to continue to provide a safe and
those purposes for the stimulating environment and to
public benefit, in produce happy and confident children
particular, the activities, as they move on to the Foundation
projects or services stage at school. This is achieved by:
identified in the 1. The provision of
accounts. appropriate Pre-School play
and educational facilities
2. Fundraising to support
the objectives.
3. Close liaison with the
Early Years Professionals and
Providers.
4. Support and guidance for
families attending Pre-
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School. 5. Maintaining detailed records and observations for each child to ensure that they achieve their full potential. 6. Liaising with parents to discuss learning opportunities for their child and how to extend these at home. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance

SORP reference

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In 2020/21 there was a total of 31
children at St Andrew’s Pre-School.
Throughout the year the Pre-School
supported both the children and their
Summary of the main
Para 1.20 families as they started in the education
achievements of the
system and transitioned 19 of the
charity, identifying the
children on to local primary school. The
difference the charity’s
transition process includes involvement
work has made to the from the local schools, with the staff
circumstances of its attending meetings with each setting and
beneficiaries and any the feeder schools sending staff to Pre-
wider benefits to society School. This year was an unusual year as
as a whole. we had a January intake of 3 keyworker
children and in March a further 8 joined
after a staggered start due to Covid.
These additions were due to not having a
full intake in September.
The staff have worked closely with the
Reading Borough Council Early Years
team to stay up to date with the local
Childcare guidelines, including
completing relevant training courses and
attending conferences, and the children
enjoyed the full implementation of ‘In The
Moment’. This captures the interest of a
child or children in the present moment.
Young children have a natural desire to
learn, explore and question. Settings
should offer an environment that enables
child-initiated play in order to capture the
moment of engagement. Careful
observation by practitioners is key to
utilising the approach. Opportunities to
seize the moment when a child shows
interest in an activity which can be built
upon and needs to be recognised, these
are normally called ‘teachable moments’.
Written ‘planning’ is then carried out in
the form of observations, records of the
interactions and notes on the outcomes.
The Pre-School also continues to offer
training to the staff team through the
Early Years Alliance training website
‘Educare’.
This year continued to be an unusual year
due to Covid-19. We are very proud that
we remained open throughout (with
exception of the enforced lockdown
period), in January we were open with
keyworker children and were forced to
delay the majority of our January intake
to March.
We continued to constantly review our
practice, regularly updating our RA and
ensuring that we support and protect
both our Pre-school families and those of
staff.
The impact of Covid led us to make some
changes in the organisation of our days
last year. Whilst we thought they would
only be for the short term, they proved to
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be very successful and have remained in place – settling in sessions happening shortly before start date, children coming into the setting without parents/carers, set snack times, lots and lots of outside play, and many other safety routines and enhanced cleaning and social distancing to ensure all remained safe. To ensure the best care is provided to the children with additional needs the Staff team liaise as appropriate with Reading SLT (Speech and Language Team), the Reading Borough Council Portage worked and attend the SENCo Network sessions. Despite quite difficult conditions our fundraising activities raised over £2,055 for the Pre-School. Our usual social events were unfortunately cancelled and we hope to be able to bring these back in the coming year. It was exciting for the children to be involved in more socially distanced events to raise money, including personal sponsorship event “£21 for 21” and an Easter Egg trail where children were invited to place art in their window for children to hunt down using a map. An ongoing effort is made each year to improve both the level of care provided to the children and the business practices employed by the Pre-School. In addition to listening to the staff and Committee members, the families are invited to give feedback using the annual questionnaire. Thankfully some of the special activities that the children usually take part in were able to go ahead as usual either virtually or in person, including a wonderful nativity play, sports day and the Leaver’s Party at the end of the term which is a special time for the children moving onto school. During lockdown we continued to use our Facebook group for parents to share the children’s activities and artwork from home and generally feel connected with their friends. Tapestry has also been an excellent way for us to share information and photos with our families, as well as offering ideas, stories and sharing onsite activities for the children to try while at home.

Additional information (optional)

You may choose to include further statements where relevant about:

Para 1.41

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Achievements against
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 The total cash balance at the end of
financial position at the the financial year was £84,119.51.
end of the period Approximately 34% of this amount
was being held in our current account
with Santander so that we had
sufficient cash on hand for day-to-day
operations. The remaining amount
was held in a Nationwide savings
account. In addition, we owed
creditors (HMRC and NEST Pensions)
£937.33.
Total expenditure for the 2020/2021
financial year was £114,010 and
income came to £104,523. Therefore,
the deficit made by Pre-school
amounted to £9,487.
Statement explaining Para 1.22 Cash held within our Santander
the policy for holding account is all unrestricted funds.
reserves stating why These funds are held for ongoing
they are held operational expenditure. Our
contingency fund is held with
Nationwide for unforeseeable events.
Amount of reserves held Para 1.22 £71,576.60
Reasons for holding zero Para 1.22
reserves
Details of fund Para 1.24
materially in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
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other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 2011 Constitutionadopted 8 [th] May
document 2015
(trust deed, royal
charter)
How is the charity Para 1.25 The Pre-School is a body in
constituted? membership of the Early Years
(e.g unincorporated Alliance (trading name of the Pre-
association, CIO) School Learning Alliance)
Trustee selection Para 1.25 Committee members are elected by
methods including parents at the AGM and under the
details of any Constitution. All committee members
constitutional provisions must become trustees.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name St Andrew’s Pre-school
Other name the charity
uses
Registered charity 900218
number
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Charity’s principal St Andrew’s Church Hall,
address Albert Road,
Caversham,
Reading
RG4 7AW
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sarah Challis Chair
2 Clare Waugh Co-chair
3 Fiona Williams Treasurer
Heather Co-treasurer
4
Marshall
5 Sarah Magor Fundraising
6 Laura Fisher Secretary
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Hilary Coome - Manager

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Heather Griffin Signature(s) Juliet Sleath Heather Griffin Full name(s) Juliet Sleath Position (eg Chair Treasurer Secretary, Chair, etc)

Date 30/06/2022

Treasurer’s Report Annual General Meeting, 23[rd] May 2022 Financial Year 2020/2021 Accounts

Annual accounts for the financial year ended 3[rd] September 2021 have been completed. They have been approved by the Pre-school Committee and signed-off by an independent auditor, as required by the Charities Commission.

The total cash balance at the end of the financial year was £84,119.51. Approximately 34% of this amount was being held in our current account with Santander so that we had sufficient cash on hand for day-to-day operations. The remaining amount was held in a Nationwide savings account. In addition, we owed creditors (HMRC and NEST Pensions) £937.33.

An amount of £71,576.60 could not be touched as it is our reserves fund (essentially money to cover any predicted deficit and costs that would have to be paid in the event of an unforeseen closure – i.e. redundancy costs, rent, costs to remove equipment and other expenses). Hence a more accurate picture of our surplus is £12,542.91 (on September 3[rd] 2021).

Total expenditure for the 2020/2021 financial year was £114,010 and income came to £104,523. Therefore, the deficit made by Pre-school amounted to £9,487 .

When you take into account the Brighter Futures Early Years Entitlement funding advances for both Autumn 2020 and 2021, which were both paid early and in the incorrect financial year, the Pre-school made a deficit of £9,730 during the financial year ended 3[rd] September 2021 (see the table below).

Income 4[th] September 2020 – 3[rd] September 2021 104,522.72

Autumn 2020 Brighter Futures payment (paid 14,677.8 2019/2020) 7 Autumn 2021 Brighter Futures payment (paid - 2020/2021 ) 14,921.2 7 Expenditure 4[th] September 2020 – 3[rd] September -114,009.78 2021

Deficit -9,730.46

We budgeted for a spend of £110,322 in 2020/2021. Therefore, the Preschool’s expenditure of £114,010 equates to an overspend of 3.3% of the budget (see table on page 4). Many areas were lower due to the Covid-19 pandemic. However, staff overtime and training, as well as pensions were higher than predicted. There was also a 147% overspend on equipment due to the new play area being installed.

During 2020/2021, we raised £2,055 from fundraising (£2,878 raised with a spend of £822). Although lower than usual, it was a great achievement in a year with continuing challenges posed by the pandemic. The Preschool would like to thank everyone involved, especially Sarah, the Fundraising Coordinator for that year.

On the income side, we collected £69,384 from Brighter Futures and £15,446 in private fees. In addition, we received £508 for HMRC Gift Aid and raised £2,190 in Voluntary Contributions (VCs) and we would like to thank the parents for their generous contributions.

Looking at the current financial year, we are currently on track to have a small surplus, however with the addition of several new staff members before the end of the year we may not achieve this. On a positive note, the Pre-school is currently in a strong position, having a healthy cash balance and a good intake for 2022/2023. We will work hard to try to achieve that surplus and have already begun modelling the upcoming year’s finances as we build the new intake.

If you would like to know any further details about the income and expenditure, or for further details of our budget, please feel free to contact me afterwards.

Heather Griffin

Treasurer

St Andrews Pre School Accounts

Income and Expenditure Account

For the period 4th September 2020 to 3rd September 2021

				Net Income
Santander No.1 Current Account:		Income	Expenditure	(Expenditure)
		£	£	£
Rent			14,042.03	-14,042.03
Staff & Training (excluding pensions)			81,503.67	-81,503.67
Pensions			1,989.85	-1,989.85
Milk			60.90	-60.90
Consumables			921.36	-921.36
Deposit/ Holding Fees			3,060.00	-3,060.00
Equipment			9,868.28	-9,868.28
Fundraising Expenses			822.37	-822.37
Grants			0.00	0.00
Miscellaneous Purchases			24.99	-24.99
Personnel			48.83	-48.83
Insurance/Subscriptions/Renewals			1,667.50	-1,667.50
EYP (Early Years Provision - RBC)		69,383.98		69,383.98
HMRC Gift Aid		508.23		508.23
Fees		15,445.75		15,445.75
Voluntary Contributions		2,190.40		2,190.40
Holding/ Deposit Fees		3,750.00		3,750.00
Registration Fees		640.00		640.00
Milk		93.26		93.26
Other		9,597.39		9,597.39
Fundraising		2,877.76		2,877.76
Interest		35.95		35.95
		104,522.72	114,009.78	-9,487.06
Balance Sheet:
Santander No.1 current account no. 64575704				28,346.23
Nationwide business savers account no. 11358713				56,710.61
Creditors: HMRC	768.80
Nest Pensions	168.53			-937.33
				84,119.51
Accumulated Fund
Balance3rd September 2020of total Accumulated	Fund			93,606.57
Less: Net deficit for the year				-9,487.06
Accumulated Fund on 3rd September 2021				84,119.51
Reserve fund				71,576.60
Surplus				12,542.91

REPORT OF THE ASSESSOR:

I certify that I have reviewed the above Income & expenditure Account and the Balance Sheet shows a true position of the School Fund Account for the year 4th September 2020 to 3rd September 2021 and are in accordance with the books and records of the fund.

Signed:

Date: 4th May 2022

St. Andrew's Pre-school BUDGET for 2020/2021

St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021
Sep-21	Budgeted Expenditure for 20/ 21	% change v LY Actual	%change v LY Budget	Actual Expenditure To Date for 20/ 21	% of budget spent	£ Remaining
Rent	£14,863.03	44.10%	-0.34%	£14,042.03	94.5%	£821.00
Staff & Training	£79,923.96	6.59%	15.65%	£81,503.67	102.0%	(£1,579.71)
Salaries	£77,638.81	11.10%	19.31%	£76,723.59	98.8%	£915.22
Overtime & Training	£2,285.15	-49.20%	-43.39%	£4,214.88	184.4%	(£1,929.73)
R5 Friday - Add Sessions
Bonus	£0.00					£0.00
Other Charges (inc payroll)	£848.00	41.61%	4.69%	£565.20	66.7%	£282.80
Pensions	£1,667.00	-3.66%	0.00%	£1,989.85	119.4%	(£322.85)
Milk	£440.80	207.07%	0.00%	£60.90	13.8%	£379.90
Consumables	£990.00	15.45%	0.00%	£921.36	93.1%	£68.64
Holding Fees	£3,150.00	16.67%	16.67%	£3,060.00	0.0%	£90.00
Petty Cash	£0.00		0.00%
Equipment	£3,990.00	198.32%	107.81%	£9,868.28	247.3%	(£5,878.28)
Fundraising Expenses	£1,420.00	156.10%	0.00%	£822.37	57.9%	£597.63
Grants	£0.00		0.00%	£0.00	0.0%	£0.00
Miscellaneous Purchases	£990.00	149.92%	0.00%	£24.99	2.5%	£965.01
Office Expenses
Personnel	£250.00	149.80%	0.00%	£48.83	19.5%	£201.17
Insurance/ Subscriptions/ Renewals	£1,788.86	0.00%	3.37%	£1,667.50	93.2%	£121.36
Miscellaneous Expense
TOTAL	£110,321.65	16.24%	13.67%	£114,009.78	103.3%	-£3,688.13

Treasurer’s Report Annual General Meeting, 23[rd] May 2022 Financial Year 2020/2021 Accounts

Total expenditure for the 2020/2021 financial year was £114,010 and income came to £104,523. Therefore, the deficit made by Pre-school amounted to £9,487 .

Income 4[th] September 2020 – 3[rd] September 2021 104,522.72

Deficit -9,730.46

If you would like to know any further details about the income and expenditure, or for further details of our budget, please feel free to contact me afterwards.

Heather Griffin

Treasurer

St Andrews Pre School Accounts

Income and Expenditure Account

For the period 4th September 2020 to 3rd September 2021

				Net Income
Santander No.1 Current Account:		Income	Expenditure	(Expenditure)
		£	£	£
Rent			14,042.03	-14,042.03
Staff & Training (excluding pensions)			81,503.67	-81,503.67
Pensions			1,989.85	-1,989.85
Milk			60.90	-60.90
Consumables			921.36	-921.36
Deposit/ Holding Fees			3,060.00	-3,060.00
Equipment			9,868.28	-9,868.28
Fundraising Expenses			822.37	-822.37
Grants			0.00	0.00
Miscellaneous Purchases			24.99	-24.99
Personnel			48.83	-48.83
Insurance/Subscriptions/Renewals			1,667.50	-1,667.50
EYP (Early Years Provision - RBC)		69,383.98		69,383.98
HMRC Gift Aid		508.23		508.23
Fees		15,445.75		15,445.75
Voluntary Contributions		2,190.40		2,190.40
Holding/ Deposit Fees		3,750.00		3,750.00
Registration Fees		640.00		640.00
Milk		93.26		93.26
Other		9,597.39		9,597.39
Fundraising		2,877.76		2,877.76
Interest		35.95		35.95
		104,522.72	114,009.78	-9,487.06
Balance Sheet:
Santander No.1 current account no. 64575704				28,346.23
Nationwide business savers account no. 11358713				56,710.61
Creditors: HMRC	768.80
Nest Pensions	168.53			-937.33
				84,119.51
Accumulated Fund
Balance3rd September 2020of total Accumulated	Fund			93,606.57
Less: Net deficit for the year				-9,487.06
Accumulated Fund on 3rd September 2021				84,119.51
Reserve fund				71,576.60
Surplus				12,542.91

REPORT OF THE ASSESSOR:

Signed:

Date: 4th May 2022

St. Andrew's Pre-school BUDGET for 2020/2021

St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021	St. Andrew's Pre-school BUDGET for 2020/2021
Sep-21	Budgeted Expenditure for 20/ 21	% change v LY Actual	%change v LY Budget	Actual Expenditure To Date for 20/ 21	% of budget spent	£ Remaining
Rent	£14,863.03	44.10%	-0.34%	£14,042.03	94.5%	£821.00
Staff & Training	£79,923.96	6.59%	15.65%	£81,503.67	102.0%	(£1,579.71)
Salaries	£77,638.81	11.10%	19.31%	£76,723.59	98.8%	£915.22
Overtime & Training	£2,285.15	-49.20%	-43.39%	£4,214.88	184.4%	(£1,929.73)
R5 Friday - Add Sessions
Bonus	£0.00					£0.00
Other Charges (inc payroll)	£848.00	41.61%	4.69%	£565.20	66.7%	£282.80
Pensions	£1,667.00	-3.66%	0.00%	£1,989.85	119.4%	(£322.85)
Milk	£440.80	207.07%	0.00%	£60.90	13.8%	£379.90
Consumables	£990.00	15.45%	0.00%	£921.36	93.1%	£68.64
Holding Fees	£3,150.00	16.67%	16.67%	£3,060.00	0.0%	£90.00
Petty Cash	£0.00		0.00%
Equipment	£3,990.00	198.32%	107.81%	£9,868.28	247.3%	(£5,878.28)
Fundraising Expenses	£1,420.00	156.10%	0.00%	£822.37	57.9%	£597.63
Grants	£0.00		0.00%	£0.00	0.0%	£0.00
Miscellaneous Purchases	£990.00	149.92%	0.00%	£24.99	2.5%	£965.01
Office Expenses
Personnel	£250.00	149.80%	0.00%	£48.83	19.5%	£201.17
Insurance/ Subscriptions/ Renewals	£1,788.86	0.00%	3.37%	£1,667.50	93.2%	£121.36
Miscellaneous Expense
TOTAL	£110,321.65	16.24%	13.67%	£114,009.78	103.3%	-£3,688.13