scouts be prepared . 6th & 12th MITCHAM SEA SCOUTS TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2020
6th & 12th MrrcHAM SEA SCOUTS Trustees Annual Re rtforthe ear ended 31st December 2020 Section A Reference and Administrative Details Registered Charity Number 810133 Contact Name and Address: David Coggins Esq, 37 Baron Grove, Mitcham CR4 4EH Names of the Charity Trustees who manage the charity Ex-officio: Group Chair, Caroline Muller-carpenter Group Secretary, Muriel Treagust Group Treasurer, David Coggins Scout Leader, Steve Little Group Scout Leader. Peter Treagust Beaver Scout Leader, Allison Little Cub Scout Leader, Brenda Inwood Other Trustees: Roy Court The 6th & 12th Mitcham Scouts Troops were merged in 1977, having shared the Scout Hall since its opening in1954 and been managed by a joint committee Sin 1940. There had been mutual cooperation since World War11. Section B Type of goveming document The Group goveming documents are those of the Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association. How the charity Is constituted The Group is a trust established under the Scout Associations rules which are common to all Scouts in the United Kingdom_ Trustee selection methods Trustees are appointed in accordan with the Policy Organisation and Rules of the Scout Association. Governance The Group is managed by the Executive Committee, the members of which are the 'Charity Trustees, of the Group, which is an educational charity- As chartty trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for. Promoting the development of Scouting: The raising of funds and administration of Group finan and propety; The Insuran of persons, property and equipment; Appointing any other sulKommittees that are or may be required; Appointing administrators and advisors, other than those who are elected- The presentation of an Annual Report and Accounts- Page 1
6th & 12th MrrcHAM SEA scoirrs Trustees Annual Re ort for the ear ended 31st December 2020 contd. Section B (conf d) Risk and Internal Control The Executive has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments which are all paid by cheque or direct transfer. All receipts are banked nonnally within 7 days of re[pt. Section C Objects and Activities The objectives of the Group are as a untt ofthe Scout Association. The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as indtviduals, as responsible citlzens and as members of their local, national and intemational communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based upon the Scout Promise and Law and guided by Adult leadership. The Group Scout Council's role is to offer leadership and support to the Sections wtthin the Group. Public Benefit Statement: The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advanGement of citizenship or community development headings. Section D Main achievements during the year Completion of the refurbishment of the Scout Hall including: gas ntral heating, flooring, led lighting, windows and blinds partially financed by a grant from LB Merton: followed by intemal redecoration. Maintaining safe scouting activities and membership during the pandemic assisted by a grant from LB Merton. Section E Financial Review Charity Treasurefs Annual Report for January to Dernber 2020 The Group's Annual Accounts are presented on a ReiptS and Payments basis. Subscription income was less than last year as a result of the dosures of the Hall during the pandemio Fundraising was not allowed during most of the year. Income from hall hires was down on last year. Financial supwrt was received in the form of a grant from LB Merton. In Dernber 2020 we repaid £1,000 of our DistrFCt loan (Initially £20,280). leaving an unpaid balan of £13,000. Overall fvnds carried forward at end December 2020 were £23,043. Charity's policy on reserves The Groups policy on reserves is to hold sufficient funds to enable the Group to continue to support scouting in Mitcham and cover temporary fluctuations in membership. Invesknent Policy The Group does not have sufficient funds to invest in long term investments. The Group therefore has adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies and such accounts are regularly monitored to ensure the maximum value and income from such arrangements. Page 2
6th & 12th MrrcHAM SEA SCOUTS Trustees Annual Re ort for the ear ended 31st December 2020 contd. Section E (convd) Future plans The fvture plans are as corrtained in the Group's 3 Year Financial Plan (updated December 2019). Volunteer Help The value of the help and time given by Leaders, Helpers and Lay Officials who work tirelessly for the Group cannot be evaluated arKJ is not therefore shown in the accounts wesented with this pOrt. However, it is hereby acknowledged with gratitude. Declaration The Tnjstees dedare that they have approved the tru*s reportabove. Signed on behalf of the charitys Trustees by Signature. C Muller-carpenter Chair Dated: _ It October 2021 Page 3
6th & 1? iarrcHAM SEA scoirrs Independent Examinevs Reportto the Trustees of 6th & 12th hlitcham Sea Scouts I report on the accourts of the Charity forthe yearended 31slDec 2020 which are set out on pages 5 to 7 and which compri the Receipts and Paymerrts Accourt The Statement of Assets and Liabilities and the related notes. The tharIS trustees are responsible forthe preparation of the accounts. They consithat an audit is not r4uired forthis y&gr under Sedion 144(2) ofts Charities Act 2011 (the 2011 Ad) arKI that an independent examination is needed. It is my responsibirty to: . Examine the am)unts under Section 145 of the 2011 ACL under Section 145 (5)(b) of the 2011 Art To stateetherpartJGu1ar matters have cometo my atterrtion Basis of Independent Examinef s report My examination was carried out in accordarK£ wilh the general Dwed[< given by the Charty Commission. An examirBtion indudes a review of accounting records kept by ts tharity and a comparison rfthe accounts wesented wth those records. It also includes consideration of any unusual matters. The procedures urKlertaken do not provide all the eviden thwould be required in an audic and Gonsequenty no opinion is given as to whetherthe accounts • a and fair vievr. Independent Examinerfs Statement In connection with my examinatton, no matter has corne to my attenti. (1) which gives me reasonable cause to believe tha( in any material rpect the requirements: to prepare accounts which accord with ts accourting records and compty yth the accourfting requirements ofthe 2011 Act have been met or (2) to which. in my opinion, attentton should be drawn in orderto enabte a proper of the aGcounts to be reaGhed Add 78 Tattenham Grove, Epsom, Kf18 5QS Dated: _ ZZ October 2021 Page 4
FrH AND 12Th MrrcHAM GROUP SCOUT COUNCIL Receipts and Pavments Account for the vear ended 31st December 21Y20 Unrestricted Restricted Total Funds Funds Funds 2020 Total Funds 2019 OPENING BALANCES as at 111120 I704 278 14.982 19.080 RECEIPTS Donations. Grants e MembershiD SubscriDtions 2.285 2.907 2.285 2.907 498 22,250 3.749 1,609 4,169 750 10.277 Donations Fundraisina Grants Sub total 22.0(X) 250 . 27.W) llllll 250 :. LIHn ReDavments 17.943 756 756 28.696 j TOTAL RECEIPTS 250 31.902 Total Receipts and Opening Balance PAYMENTS Manaaement and Administration merntl0 to DistrECt DistrKt Loan ReDavments 43.150 528 43.678 50.982 1.449 1.4491 11,943 11.943 42 42 1.000 13A34. 13A34J w 2.528; 1.528 Sub total Athities and Training Youth Trainina Other Costs Sub total 135 621 756 135 621 756 3.988 ReDairs utilities ' Insurms & Legal Sub total 25227 1.023 889 1.023 1,494 27.606 5.457 A55et Purchase5 TOTAL PAYMENTS 111 8321 36.000 20.635 20.6351 CLOSING BALANCES as at 31112r20 21515 £ 528 £ 23.IM3 1&982 The notes on page 6 form part of these accounts Page 5
6fH AND 12TH MtrcHAM GROUP SCOLrr COUNCIL statement of Assets and Liabilities as at 31st December 2020 Unrestrict1 Restricted Total Funds Funds Funds 2020 Total Funds 2019 ASSErs Cash Funds Bank Current Accounts Cash Floats Total Cash Funds 22.275 240 528 21803 240 23,043 13,294 21515 528 14.982 Non monetary Assets for the charitys own use Land and Buildings Scouting Equipment 2(K),OQK) 200,0001 200.000 226.000 226.OIM) j 226.000 UABILITIES Outstanding Loans to Wimbledon & Wandle (ftstrict Short term Loan (cash Ilow) Atlasta District Loan 9,663 15.280 13,(K)O 13,000 Total Loans 13,000 13,000 24.943 The notes on page 6 forni part of these accounts The above receipts and payments account and statement of assets and liabilities were approved by the trustees on the li October 2020 and signed on their behalf C Muller£arpenter (Chair) Signature D J Coggins (Treasurer) Signature Page 6
6TH AND 12TH MITCHAM GROUP scour COUNaL Notes to the Accounts for the year ending 31st December 2020 Unrestricted Restricted Total Funds Funds Funds 2020 Total Funds 2019 Note 1 Donations received with thanks:. To Group Funds 2,000 2.000 Note 2 Grants received:. Jack Petchey Foundation: Thr(wghout these accounts all amounts relating to the FourKlation appear as restiided futs in accordance with their terw LB Merton Capital Grant LB Merton Retail Covid Grant 250 250 750 12.000 10,000 22.000 12,000 10,000 22,250 250 750 Nots3 Cash and Bank balances:. Group Account Beaver Account Cub Account Sc(xrt Account 19.839 837 1.(7 19,839 837 1,067 1,300 23,043 11.464 1.151 1,073 1.294 14,982 23,043 Note 4 Land and Buildings:. No historical costs are available. Properties are Sho at the value assessed by insurers at the last renewal date: S(x*rt Hall (freehold) 200.000 200.000 200.000 200.000 200.000 Page 7