scouts
be prepared .
6th & 12th MITCHAM
SEA SCOUTS
TRUSTEES REPORT
AND ACCOUNTS
FOR THE YEAR ENDED
31st DECEMBER 2020

6th & 12th MrrcHAM SEA SCOUTS
Trustees Annual Re
rtforthe
ear ended 31st December 2020
Section A
Reference and Administrative Details
Registered Charity Number
810133
Contact Name and Address:
David Coggins Esq,
37 Baron Grove,
Mitcham CR4 4EH
Names of the Charity Trustees who manage the charity
Ex-officio:
Group Chair, Caroline Muller-carpenter
Group Secretary, Muriel Treagust
Group Treasurer, David Coggins
Scout Leader, Steve Little
Group Scout Leader. Peter Treagust
Beaver Scout Leader, Allison Little
Cub Scout Leader, Brenda Inwood
Other Trustees: Roy Court
The 6th & 12th Mitcham Scouts Troops were merged in 1977, having shared the Scout Hall since its
opening in1954 and been managed by a joint committee Sin￿ 1940. There had been mutual cooperation
since World War11.
Section B
Type of goveming document
The Group goveming documents are those of the Scout Association. They consist of a Royal Charter,
which in tum gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of
the Scout Association.
How the charity Is constituted
The Group is a trust established under the Scout Associations rules which are common to all Scouts in the
United Kingdom_
Trustee selection methods
Trustees are appointed in accordan￿ with the Policy Organisation and Rules of the Scout Association.
Governance
The Group is managed by the Executive Committee, the members of which are the 'Charity Trustees, of the
Group, which is an educational charity- As chartty trustees they are responsible for complying with
legislation applicable to charities. This includes the registration, keeping proper accounts and making
retums to the Charity Commission as appropriate.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the
appointment and is responsible for.
Promoting the development of Scouting:
The raising of funds and administration of Group finan￿ and propety;
The Insuran￿ of persons, property and equipment;
Appointing any other sulKommittees that are or may be required;
Appointing administrators and advisors, other than those who are elected-
The presentation of an Annual Report and Accounts-
Page 1

6th & 12th MrrcHAM SEA scoirrs
Trustees Annual Re
ort for the
ear ended 31st December 2020
contd.
Section B (conf d)
Risk and Internal Control
The Executive has in place systems of internal control that are designed to provide reasonable assurance
against material mismanagement or loss. These include two signatories for all payments which are all paid
by cheque or direct transfer. All receipts are banked nonnally within 7 days of re￿[pt.
Section C
Objects and Activities
The objectives of the Group are as a untt ofthe Scout Association.
The aim of the Scout Association is to promote the development of young people in achieving their full
physical, intellectual, social and spiritual potential, as indtviduals, as responsible citlzens and as members
of their local, national and intemational communities. The method of achieving the Aim of the Association
is by providing an enjoyable and attractive scheme of progressive training based upon the Scout Promise
and Law and guided by Adult leadership.
The Group Scout Council's role is to offer leadership and support to the Sections wtthin the Group.
Public Benefit Statement:
The Group meets the Charity Commission's public benefit criteria under both the advancement of education
and the advanGement of citizenship or community development headings.
Section D
Main achievements during the year
Completion of the refurbishment of the Scout Hall including: gas ￿ntral heating, flooring, led lighting,
windows and blinds partially financed by a grant from LB Merton: followed by intemal redecoration.
Maintaining safe scouting activities and membership during the pandemic assisted by a grant from LB
Merton.
Section E
Financial Review
Charity Treasurefs Annual Report for January to De￿rnber 2020 The Group's Annual Accounts are
presented on a Re￿iptS and Payments basis. Subscription income was less than last year as a result of the
dosures of the Hall during the pandemio Fundraising was not allowed during most of the year. Income from
hall hires was down on last year. Financial supwrt was received in the form of a grant from LB Merton. In
De￿rnber 2020 we repaid £1,000 of our DistrFCt loan (Initially £20,280). leaving an unpaid balan￿ of
£13,000. Overall fvnds carried forward at end December 2020 were £23,043.
Charity's policy on reserves
The Groups policy on reserves is to hold sufficient funds to enable the Group to continue to support
scouting in Mitcham and cover temporary fluctuations in membership.
Invesknent Policy
The Group does not have sufficient funds to invest in long term investments. The Group therefore has
adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only
mainstream banks or building societies and such accounts are regularly monitored to ensure the maximum
value and income from such arrangements.
Page 2

6th & 12th MrrcHAM SEA SCOUTS
Trustees Annual Re
ort for the
ear ended 31st December 2020
contd.
Section E (convd)
Future plans
The fvture plans are as corrtained in the Group's 3 Year Financial Plan (updated December 2019).
Volunteer Help
The value of the help and time given by Leaders, Helpers and Lay Officials who work tirelessly for the Group
cannot be evaluated arKJ is not therefore shown in the accounts wesented with this ￿pOrt. However, it is
hereby acknowledged with gratitude.
Declaration
The Tnjstees dedare that they have approved the tru*s reportabove.
Signed on behalf of the charitys Trustees by
Signature.
C Muller-carpenter
Chair
Dated: _ It October 2021
Page 3

6th & 1? iarrcHAM SEA scoirrs
Independent Examinevs Reportto the Trustees of
6th & 12th hlitcham Sea Scouts
I report on the accourts of the Charity forthe yearended 31slDec￿ 2020 which are set out on pages
5 to 7 and which compri* the Receipts and Paymerrts Accourt The Statement of Assets and Liabilities
and the related notes.
The tharI￿S trustees are responsible forthe preparation of the accounts. They consi￿that an audit is not
r4uired forthis y&gr under Sedion 144(2) ofts Charities Act 2011 (the 2011 Ad) arKI that an
independent examination is needed.
It is my responsibirty to:
. Examine the am)unts under Section 145 of the 2011 ACL
under Section 145 (5)(b) of the 2011 Art
To state￿etherpartJGu1ar matters have cometo my atterrtion
Basis of Independent Examinef s report
My examination was carried out in accordarK£ wilh the general Dwed[<￿ given by the Charty
Commission. An examirBtion indudes a review of ￿ accounting records kept by ts tharity and a
comparison rfthe accounts wesented wth those records. It also includes consideration of any unusual
matters. The procedures urKlertaken do not provide all the eviden￿ th*would be required in an audic and
Gonsequenty no opinion is given as to whetherthe accounts • a and fair vievr.
Independent Examinerfs Statement
In connection with my examinatton, no matter has corne to my attenti￿.
(1) which gives me reasonable cause to believe tha( in any material r￿pect the requirements:
to prepare accounts which accord with ts accourting records and compty y￿th the accourfting
requirements ofthe 2011 Act
have been met or
(2) to which. in my opinion, attentton should be drawn in orderto enabte a proper
of the aGcounts to be reaGhed
Add￿ 78 Tattenham Grove, Epsom, Kf18 5QS
Dated: _ ZZ October 2021
Page 4

FrH AND 12Th MrrcHAM GROUP SCOUT COUNCIL
Receipts and Pavments Account for the vear ended 31st December 21Y20
Unrestricted Restricted Total Funds
Funds
Funds
2020
Total Funds
2019
OPENING BALANCES as at 111120
I￿704
278
14.982
19.080
RECEIPTS
Donations. Grants e
MembershiD SubscriDtions
2.285
2.907
2.285
2.907
498
22,250
3.749
1,609
4,169
750
10.277
Donations ￿ Fundraisina
Grants
Sub total
22.0(X)
250
. 27.W) llllll 250 :.
LIHn ReDavments
17.943
756
756
28.696 j
TOTAL RECEIPTS
250
31.902
Total Receipts and Opening Balance
PAYMENTS
Manaaement and Administration
mernt￿l0 to DistrECt
DistrKt Loan ReDavments
43.150
528
43.678
50.982
1.449
1.4491
11,943
11.943
42
42
1.000
13A34￿. ￿ 13A34J w 2.528;
1.528
Sub total
Athities and Training
Youth Trainina
Other Costs
Sub total
135
621
756
135
621
756
3.988
ReDairs
utilities
' Insurms & Legal
Sub total
25227
1.023
889
1.023
1,494
27.606
5.457
A55et Purchase5
TOTAL PAYMENTS
111 8321
36.000
20.635
20.6351
CLOSING BALANCES as at 31112r20
21515 £
528 £
23.IM3
1&982
The notes on page 6 form part of these accounts
Page 5

6fH AND 12TH MtrcHAM GROUP SCOLrr COUNCIL
statement of Assets and Liabilities as at 31st December 2020
Unrestrict￿1 Restricted Total Funds
Funds
Funds
2020
Total Funds
2019
ASSErs
Cash Funds
Bank Current Accounts
Cash Floats
Total Cash Funds
22.275
240
528
21803
240
23,043
13,294
21515
528
14.982
Non monetary Assets for the charitys own use
Land and Buildings
Scouting Equipment
2(K),OQK)
200,0001
200.000
226.000
226.OIM) j
226.000
UABILITIES
Outstanding Loans to Wimbledon & Wandle (ftstrict
Short term Loan (cash Ilow)
Atlasta District Loan
9,663
15.280
13,(K)O
13,000
Total Loans
13,000
13,000
24.943
The notes on page 6 forni part of these accounts
The above receipts and payments account and statement of assets and liabilities were approved by
the trustees on the li October 2020 and signed on their behalf
C Muller£arpenter (Chair)
Signature
D J Coggins
(Treasurer)
Signature
Page 6

6TH AND 12TH MITCHAM GROUP scour COUNaL
Notes to the Accounts for the year ending 31st December 2020
Unrestricted Restricted Total Funds
Funds
Funds
2020
Total Funds
2019
Note 1
Donations received with thanks:.
To Group Funds
2,000
2.000
Note 2
Grants received:.
Jack Petchey Foundation:_
Thr(wghout these accounts all
amounts relating to the FourKlation
appear as restiided fu￿ts in
accordance with their terw
LB Merton Capital Grant
LB Merton Retail Covid Grant
250
250
750
12.000
10,000
22.000
12,000
10,000
22,250
250
750
Nots3
Cash and Bank balances:.
Group Account
Beaver Account
Cub Account
Sc(xrt Account
19.839
837
1.(￿7
19,839
837
1,067
1,300
23,043
11.464
1.151
1,073
1.294
14,982
23,043
Note 4
Land and Buildings:.
No historical costs are available.
Properties are Sho￿ at the value
assessed by insurers at the last
renewal date:_
S(x*rt Hall (freehold)
200.000
200.000
200.000
200.000
200.000
Page 7