Registered Charity Number: 810083 THE VILLAGE HALL (ncKroN) Year ended 31 ocfoBER 2023 Phoenix Accountancy and Business Consullancy Limited
THE VILIAGE HALL cfIciffoN) Charlty Number 810083 Contents to the Financial SL7tsments For the year ended 31 October 2023 Page Trustees Annual Report Independent Examlners, RerA)rt ReIpts and Payments Account 10 -&atement of Assets and Liabl1leS 11 Notes to the Financial Skntements 12
THE VILLAGE HALL [[loN} Charfty Number 810083 Trustees Annual Report For the year dIng 31 (Ictober 2023 The trustees present their retth wth the financial statements of the drfty for the year ended 31 October 2023. Reference and Administiatlve Detslls of the (Jwrity, its Trustees and Advlsws Name of thari Vlllage Hall cfickton) Workln Name: TKklDn Village Hall ri rstrabon Number. 810083 Princ ress: Main Street Beverley East Yorkshire HU17 9RZ tact Add clo C A MO1$ 11 ca Lane Tickton Beverfey East Yorkthlre HU17 9SD Trustees: Names of tNstees who served durirKJ the year arKI Sin the year end up to the signlng of thls report were as follows: David Morts Celia MorrL5 Mark Willian Roger Pike Derek Hemlngway M*1 Hayy)n Hen Wlltams Julle Bc(Jker Keith Dewick Rlchard Powell Sandra Castledlne SU Bri James Had Catherine Lloyd Secretsry AppKNnted Juty 2022 Alwinted SertemlH 2022 The Chuth in F[A Group Trkton & Rtxjth Parish Coundl TKkton WoFnen Instilthe
THE VILL4GE HALL (TicKfoN) Charity Number 810083 Trnstees Annual Report For the year ending 31 Cktobw 2023 Accountant: Rebecca Triffitt, MA4T practi Accountant Phoenix Accountancy and Business Consultancy knmlted Mortevs Cottage Mows Yard Walkergate HU17 9BY Bankers: Natwest 60 Market Pla Beverley East Yorkshire HU17 8PA Natlonal Savings and Inveslmwts Glasgow G58 ISB vernin cument: The Village Hall 1CktOn) is a registered chaiity govemed by a Scheme made by the Minister of Educatlon under the aritsble Trusts Acts adopt1 on 26 November 1951 and registered as a charity on 27 February 1964. ntment Twstees: The trustees form the Management commit of the charty. The Scheme of the Charity provides for 15 Trustees of vthich 5 can be elected at the Annual Generdl Meeting by the members of the Charity, the other 10 are representative members appointed to the Committee by organisatr'ons within fickton which are set out in the Scheme. A resolution can passed to allow additional representstive members from OTganisatlons within the area of benefit and not already covered by the Stheme to be elected to the Committee. There is also a provision for the c(Foptlon of four addlllonal trustees rf required. The members of the Management Committee are eleLted at the Annual Genernl Meeting and usually serve for a one-year temi retiring at the following AGM. All current members of the committ, along with organisations who are eligible to serKI a representstive, a circulated with invitation5 to nominate trustees in advan of the AGM. The number of members who shall form a quorum at meetings of the committee shall never be less than one-thlrd of the totsl number of the members for the time teing.
THE VILLAGE HALL (rI(KfoN) Charity Number 810083 Trustees Annual Report For the year ending 31 October 2023 Trustee Induction and Trainin New trustees undergo induction training provided ty the other trustees includSng the activities, aims objectives of trE tharlty, the structure of the organisation, and general procedures of the organisation. New trustees are introduced to members of staff arKI other tnjstees. They are provid with the Charity Commissions 'Roles and Responsibilities of Trustees,, the Constitution, the latest statutory financial statements, Annual Report and financial reFQrts. New tn&ees are also offer&1 to partake in Induction Training- Roles and Respor6ibilities. Any addlonal tralnlng required by the new trustees will be IdentifEd during induction, and may be requested at any Foint by new and existing trustees, vthere it is conSided useful to thelr role as trustee. nal Structure: The trustees are responsible for the overdll management and control of the Charity. Trustees are aware that any conflitt of Interest Is dedared and minuted, at one of its regular monthly meetings. Meetlngs are usually held monthly, expt for the months of August and DeMber. Risk Mana ement: The major risks, to which the Charity is exposed, as identified by the Trustees, are reviewed, annually, along with all policies and procedures, and systems have been established to mitigate th0 risks. Objectives and Activities The object of the Village Hall Foundation shall be the provision and maintenance of a Ilage hall for the purtx)se of physical and menkl training and recreation and social, moral and intellettual development through the medium of reading and recreation rooms, clubrooms, library lectures, classes or recreations, as may be found expedient for the advantsge or benefit of the inhabitants of the Parish of Tickton without distinction of sex or of pollttal, religious or other opinions.
THE VILLAGE HALL (fIcKfoN) aiity Number 810083 Trustees Annual Report For the year ending 31 October 2023 rthef 11 win ear: In developlng the main objectives for the following year the Tjst have given regard to the Charty Commission guidance on public benefit. Our main objtiveS for the following year are.. To continue to provlde a useful, saft emfjronment within the building and Its surrounds, for all users. To continue to prioritise its rolling prcxjramme of improvements; To seek match funding to redesign and upgrdde the frda11eS where possible; To enhance the fabric of the building and its contents as and when funds permit. To continue to trKild fund raising aCtive5 with perfomiance5 from the Llttle Theatre wlthin the premises. Achievements and Perforniance Review of Attivi 22-2 Trustees are looking to prowde a low carbon faality, fft for the fijture, and are currently developing a programme of improvement for the benefft of the communlty. Tickton Vlllage Hall to)k part in the "Wami Spa, Welcoming plaS. programme, offering a WklY warm envlronment for local residents, vKth entertslnment and luht lunch during January to March. To commemoTrte the Coronation of King Charfes III, the vlllage hall faalitsted a Heritage Mosaic Mural project which was init5atl by the communlty. Fund-raising durfng the year conslsted of a monthly quizi quarterly Community Markets, a Music evening and a Ra NighL The car park area again benefitted from a large Cthristmas tree, generously (S)nated by a member of the community. Summer and winter fiowers for planters, continued to improve the Tickton vlllage str*t scene. Tlckton Pre-school and Play Pals (out of sth(KA) continued to provKle an ossentlal servi. The weekly Fruit and Vegetrable Market Stsll, in the Car Pa area, Continu to provide a much needed resource for the l(Kal community. Help and guidance continued from the &ist Ridlng Village Halls, Network and ACRE. User groups were kept updated. Trust remalned positive and were kept infomied of everythlng that affected the facility.
THE VILLAGE HALL ffIcKfoN) Charity Number 810083 Trustees Annual Report For the year ending 31 October 2023 Flnandal Revlew FInan in acCoffIan wlth our wjllcy, show unrestricted w01ng funts of £33,703 (2022: £31,871) and the remalnder In designated reseNes, which are referred to as the development fund, at y&ir end 31 {tOber 2023, IEing £76,434 (2022: £75,247) which is only to be us8J ft)r continuiThJ and future iMprovenlL At year end there was also £3,711 (2022: £1,327) remaining In restricted funds, detsils of thls are provlded In Note 5 to the Ffjnarmial Statents In line wth charity law, fund accounting has I3led out, different type5 of rerves may be shown in the Statement of Assets and Liablllties as follows: Unrestricted funds, general funds whlch are tKJt restricted and have not been desgnated by the trust for a specific purpose. Restricted funds, funds WhebY a donor has tjjt a restiittion on the purpose of the funds, for example funds from grant applications and specified donatlons Designated funds, funds that the Trustees direct to be used for a specific purpose, ft)r exarne, the development fund whKh has bn t aside for future improvement and development of the facility. All funds are tr) be spent in line with the Charities goveming document. Reserves Poli It is the aim of the Committ* to retsin twdve months, core running costs in the unrestrlcted general fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short temi declsions. vestrnent electi Funds not requir for immediate use are held in inve5tsnent accounts to eam interest wlthout a risk to capital. Plans for Future periods Please see main objectives for the following year.
THE VILLAGE HALL (TICKfoN) Charity Number 810083 Trustees Annual Report For the year ending 31 October 2023 Statement of disclosure of inforniaknon to Independent Examiner We, the trust of the Charity who held Offi at the date of approval of these financial statements, eh confinn far as we are aware, that: l) there is no relevant information of which the Charlvs IrKlependent Examiner is unaware. and we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant infomiation and to establish that the Charitys Independent Examiner is aware of that InfOnatiOn. The Trustees are responslble for keeping proper accounting records which are suffiaent to show arn1 explain the chaffts transactlons and to disck>se with reasonable accurdcy at any time the financial tM)sition of the QrIty, and to erkible them to ensure that any statement of account CoMY with the fEquirements of the Charity (Accounts and Reports) Regulation 2008. They are also responsible for safeguarding the assets of the Charity and hen for taklng reasonable steps for pyevention and detethon of fraud and other irregularities. Independent Examiner A resolution to apint Independent Examinerfs, Phoenix Accountancy and sIneSS Consultsncy Lirnited (previously part of East Riding Voluntary Actin Services (ERVAS) Ltd. By order of the Tnjstees Davld Morris Chairperson [Date]
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TrIE VIUAGE HALL (rtClffON) Charity Number 810083 Independent Examinerfs Report to the Members of The Village Hall (Tickton) I rerx)rt on the accounts of The Village Hall (fifkton) for the IEar ended 31 October 2023, which are set out on pages 10 to 16. Respecbve responstbilities of trustees and examlner The charivs trustees are resp[Ible for the preparalion of the accounts. The charitys trustees consider that an audit is not required for this year under secbon 144 of the uritieS Act 2011 (the Charities Act) and that an Indepent examlnation is needed. It is my re5ponsiErflity to." examine the accounts under sectlon 145 of the (harities Art; to follow the procedures laid down in the &neral Direcbons glven by the Charity Commissroners under secbon 145 (5Xb) of the arItIeS Art. and to state whether parlicular matters have o)me to my attention. Basls of indepdtt examinerfs report My examination was canied out in aCCordare wlth the c[al Dirfiors given by the (harity Commissioners. An examination indudes a review of the acLX)untlrKJ records kept by the charity and a comparison of the accounts presented ttrKe reLDrds. It also indudes consideration of any unusual items or dI10$ureS in the accourts, and seeking explanatio from you a5 trust conmIng any such matter5. The procedures undertaken do not provide all the eviden that would be required in an aurf¢ and consequently I do not eypre55 an alt opinion on the view given by the accounts. Independent examinerfs statement In connection with my examination, no matter has c(me to my attention: (l) which gives me reasonable cause to bdieve that in any material rwect Ihe requirements to keep accounting records In accordan yth section 130 and 131 of the Charities Act. and to prepa accounts whlch accord with the aco)unting records and compty wlth the accounling requirnents of ihe Charitles Act have not been met; or (2) to Ithich, In my opinion, attention should be drawn in Or to enable a proper understanding of the accounts to be reathed. Rebecca MAAT PraCtri Accountsnt Phoenlx Accountsncy and &Jsiness cSU1tanCY Limited Morley's Cottage Morley's Yard WaSkergate Beverley HU17 9BY Date:
mo 01 OLnONffjNMNrnO l Lfl OLnO nln tri txi LnmN i CO pi o)*tnmT ptNDJ 24111,111, £w2i
THE VILLAGE HALL cfIcKfoN) ality Number 810083 ststement of Assets and Liabilities As at 31 October 2023 Notss 2023 2022 Current Account National Savings Investment Account Petty Ca Total Monetary Assets 35,578 78,244 26 30,217 78,171 compring. Unrestricted Funds Designated Funds Restricled Funts 33,703 76,434 31,871 75,247 Non-monetary Assets and abilitia$ Flxed Assets f(w the Charity's use Buildings (InSUrdn Value) MIlIaneOlLS Equipm( Flxtures a1 Frttings 749,509 749,509 749,5(P3 749,509 Debtors ClitorS Accountancy 270 (270) 264 (264) These financial sLitements Wre approved by the cornmltt on 15 and signed o half by: kjdj D Morris, ChaIrpSOn M Williams, Treasurer The notes on pages 12 kn 16 fomi part of these finanaal statements.
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THE VILLAGE HALL (rIci(roN) Charlty Number 810083 Notas to the Financial Statsments For the year ended 31 October 2023 Fundraising Totsl 2023 Total 2022 Heritage Mosaic Quiz Expenses 314 59 373 Stsff Costs Tctsl 2023 Total 2022 Wages and salaries 3,565 4,077 Restiicted and Designated Funds Orening Transfers Closing Balance at Receipts Pdyments Btheen Balan at 01111122 Funds 31110123 Restrlcted Funds ccrv Brlckwork rickton Little Theatre Heritsge Mosaic Art Warni Spaces Pattison - Chrisbnas Lights 391 600 300 1,250 (1,020) (621) 600 300 2,811 3,125 1,827 (314) (1,827) 36 (36) 657 Designated Funds Development Fund 530 530 657 657 A brief description of the restritted and designated funds is shown below: Restricted Funds: CCTV Restrltted ndIng was received from Tickton and Routh Parlsh Council towards the maintenance of the Closed Circuit Television Camerds (CCP4 to enhance the security of the premises and grounds. 13
THE VILLAGE HALL (TIaffoN) Charity Number 810083 Notes to the Financial Statements For the year ended 31 October 2023 Restricted and Designated Funds (continued) Brlckwork Restricted fundirrfJ was recetved from Tld(ton arKI Routh wind farm funding. The funds are to be u*d tOKdrds pointjng of brickvth on rear wall of the Hall. Tickton Little Theatre Restricted fundiTr3 was received from &ist Riding of Yothshire Coundl Arts Grart )wards the Tlckton Little Theatre. Christmas Lights Restiicted donation was received from Pattison Frult and Veg for the outside Christmas tree and for the decorations and new lighting. Heritage Mosaic art display Restricted grnnts were received from Tlckton & Routh Wind Fami Fund & Parlsh council, plus fundraisbThJ activities to contribute towards the new heritage mosaic arts display in the village hall Warni Spaces Restiitted funding was receNed fium East Ridlng of yorkshi Council to fund a wami pla where evne in Willage Ti(kton had Somewhere to kp wami and socialise. Designated Funds: Designated funds are unrestricted funds put aslde by the Trustees specifically for the continuing and future improvement works of the Village Hall. 14
THE VILLAGE HALL (TICKfoN) arity NumtRr 810083 Notes to the Financial Statements For the year ended 31 October 2023 Fixtures and Fittings for the Charity's use No costs included unless sp8ified in the Ststement of Assets and Liabilities. Building Iatchen Cooker Freezer Dish Wash R¢fiig¢Tator x2 Cmckery in locked cup'ds Cutlery locked ¢up'ds Glassware tArge Green W88te Bin IArge Blue W>e Bin Sink & drainer & handbasin Drinkng Water boiler Water boiler (to taps) I]er Ssafe, Store off Makn Hall CCTV syst¢m Theatre Sound systll TheatsE LIting Board Radio microphon&8 Miscellaneous Stage Systems Theatre Curtai x lo Th¢atr¢ fabric backing x 4 Boiler Room Store Cupb'd Entryénee G&s Central Heating Boil Stage Systetns rails Parking bollards Cleaners, Store Vacuum cylinder Floor polisher, electric Janitor's trolley Cleaning matlaIS Small Hall 2 Wall heAters elec. Notice boards Store Cupboard kn Small Hall Table Troll¢y + 7 tabl¢s Chair Trolley + 24 chair& Tabl¢ Trolley + I larg¢ table and 6 snMll tables Main Hall Theatre Lighting Notice boarts x 6 Toilets kn front entrance Hand dryers TT paper holders Other Equipmenl a]airs, gr¢y on trolley x 70 Chairs, gr¢y x 00 Table Trolley + 7 tabl&8 Misc¢ll Gl&8sware x 5 boxes Small Freffzer Store Cupboard in Main Hall Stag¢ Systcms staging Stage Systems gr¢en chai 15
THE VILIAGE HALL CtIoxroN) CJ)arity Number 81(83 Notss to the Financial Ststements For the year ended 31 October 2023 Taxation The Village Hall 1CktOn) is a registsal charity. All the charfvs income Is applied to its charitable objectives and the association is therefo exempt under curmt leglslatlon from most for6 of taxation. The tharity is not VAT lster and all expendire indudes irrecoverable VAT. Tntee Remuneration No remuneratlon dlrectly or indlrectjy out of the funds of the tharlty was pald or payable for the year to any Trustee. There was no reimbursement of travel exper6es during the year. 16