2025-02-28-accounts

Clover Hill Community Association End of Year Report

March 2025

Attendees and Apologies

The end of year meeting of the Clover Hill Community Association was held in March 2025. In attendance were Andrea Wright (Chair), Sara Parfitt, and Keith Wright. Apologies were received from members who were unable to attend.

General Use of the Building

The Clover Hill Community Centre continues to be a highly sought-after facility, with the main hall experiencing very limited availability for hire. The centre serves a broad and stable client base, made up of organisations that provide activities for all age groups. These activities cover a diverse range, including sports, educational programmes, health initiatives, and social interests.

A footfall survey conducted by Norwich City Council in June 2024 confirmed the centre’s popularity, identifying Clover Hill as one of the most frequently used community facilities in Norwich.

The Association remains committed to supporting the local community by providing subsidised rental rates to community groups that deliver essential services and are run by volunteers. Notable examples include the Bowthorpe monthly newspaper, West Norwich Lions, and the Winter Warmer sessions, which are organised to help individuals experiencing fuel poverty.

Gas and Electricity: Meter Readings and Cost Increases

During the year, it was noted that our fuel supplier, Total Energies, had not taken an electricity meter reading for three years, although the gas meter had been read as required. This oversight resulted in the Association receiving a retrospective electricity bill amounting to £18,000. After negotiations with Total Energies, and in accordance with the Back-Billing agreement, two years’ worth of outstanding charges were written off. However, the Association’s ongoing monthly fuel costs have more than doubled, which has placed significant financial pressure on our resources.

Room Hire Increases

For over ten years, hire rates for rooms at the centre had remained unchanged, due to consistent annual profits and healthy reserves. However, the dramatic increase in fuel costs has altered the Association’s financial position. In January of this year, room hire rates were increased. This change has resulted in some clients reducing the number of hours they hire the facilities. Going forward, room rental costs will be reviewed every January to ensure the continued sustainability of the centre.

Andrea Wright Chair March 2025

Charity No Cloverhill Community Association	803185
Annualaccountsforthe period		CC17a
Period start 01-Mar-24 To Period end 28-Feb-25 14	Period end 28-Feb-25
Section A Statement of financial activities
Restricted
Recommended categories Unrestricted income	Total this	Total last
by activity funds funds Details of own analysis	year	year
£ £	£	£
Incoming resources Note 4
Fund raising income - - - - Lettings of community centre 27,829 - 27,829 28,618 Lettings of community centre 300 - 300 300 Other fund raising - - - - Investment income - - - 66 Other incoming resources - - - - 28,129 - 28,129 28,984 Interest Other activities Social activity Total incoming resources Lettings to clubs Casual hire Grants received ~~=~~
Resources expended Notes 5 - 7
Costs of Generating Funds - - - - Costs of generating voluntary income - - - - Charitable activities 37,059 - 37,059 32,041 Governance costs 1,989 - 1,989 2,392 39,048 - 39,048 34,433 10,919 - - 10,919 - 5,449 - 370 370 - - - 57,397 2,468 59,865 65,314 46,849 2,098 48,946 59,865 Total funds carried forward Total funds brought forward Fund transfers Total resources expended Performed byvolunteers(no cost) Included within charitable activities (below) Building operating costs, and provision of services Independent Inspection/Audit and Other Professional Net incoming/ - outgoing resources before transfers ~~=~~
The net movement in funds referred to above is the net outgoing resources as defined in the Statement of
Recommended Practice for Accounting and Reporting issued by the Charity Commission for	England & Wales and is
reconciled to the total funds as shown in the Balance Sheet on Page 2 as required by the said statement.
All activities derive from continuing operations.

The notes on pages 3 to 7 form an integral part of these accounts.

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Section B Balance sheet

Section B Balance sheet	Section B Balance sheet
			Restricted
		Unrestricted	income Total this	Total last
		funds	funds year	year
		£	£ £	£
Fixed assets
Tangible assets Investments Total fixed assets	Note 8 Note 9	21,150 2,098 23,248 24,933 - - - - 21,150 2,098 23,248 24,933 ~~———~~
Current assets
Stock and work in progress Debtors (Short term) investments Cash at bank and in hand Total current assets	Note 10	- - - - 6,218 - 6,218 6,311 - - - - 32,261 - 32,261 32,989 38,479 - 38,479 39,300 ~~====~~
Creditors: amounts falling due within one year Net current assets/(liabilities)	Note 11	12,800 - 12,800 4,368 25,679 - 25,679 34,932 ~~————~~
Total assets less current liabilities		46,829	2,098 48,927	59,865
Creditors: amounts falling due after one year Provisions for liabilities and charges Net assets	Note 11	- - - - - - - - 46,829 2,098 48,927 59,865 ~~——~~
Funds of the Charity
Unrestricted funds Restricted funds Total funds	Note 12 Note 13	46,849 46,849 57,397 2,098 2,098 2,468 46,849 2,098 48,946 59,865 ~~===~~
The notes on pages 3 to 7 form an integral part of these accounts.
Signed by trustees on behalf of all the trustees		Signature	Print Name	Date of approval
			Andrea Wright	18/12/2025

2

CC17a (Excel)

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Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost convention and in accordance with Financial Reporting Standards for Smaller Entities (FRSSE), effective January 2008. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2016) issued in February 2016, applicable UK Accounting Standards and the Charities Act 2011.

The particular accounting policies followed are set out below.

1.2 Change in basis of accounting

There have been no changes to the basis of accounting.

1.3 Changes to previous accounts

There are no adjustments to previous accounts.

Note 2 Accounting policies

ASSETS
Tangible fixed assets for	These are capitalised if they can be used for more than one year, and cost at least £100. They are
use by charity	valued at cost or a reasonable value on receipt. They are used for charitable purposes.
Capital Grants	Gifts of tangible fixed assets or grants of a capital nature given for specific purposes and fully
	utilised in the furtherance of the objects of the charity are credited to a relevant restricted fixed
	asset fund designated for this purpose. The related fixed asset is shown on the balance sheet at
	the full cost of acquisition and depreciated over the useful life in accordance with the depreciation
	policy (below). As these assets are depreciated then the related restricted fund is reduced to
	reflect the reduction in the value. The depreciation and related reductions in reserves are included
	in the income statement in the year that the depreciation is incurred. Any specific restrictions
	imposed by the grant making body, beyond use by the charity for the purposes of it's normal
	charitable activities, on use of the assets, is disclosed in the Fixed Assets notes.
Depreciation	Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a
	reducing balance method over their expected useful economic lives as follows:
	15% Building refurbishment
	15% Plant and machinery
	15% Fixtures & Fittings
	15% Equipment

INCOMING RESOURCES

Recognition of incoming Income from grants, legacies, donations, appeals, fundraising and investments is recognised in the resources Statement of Financial Activities (SOFA) when they are receivable, except as follows: When donors specify that they must be used in future accounting periods the income is deferred until those periods. When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the preconditions have been met. When donors specify that grants, donations and legacies, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable. Incoming resources with Where incoming resources have significant related expenditure (as with fundraising or contract related expenditure income) the incoming resources and related expenditure are reported gross in the SOFA. Rental incoming is reported net of collection charges on a receivable basis. Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to and gifts which they relate. Contractual income and This is only included in the SOFA once the related goods or services have been delivered. performance related grants Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Donated services and These are only included in incoming resources (with an equivalent amount in resources expended) facilities where the benefit to the charity is reasonably quantifiable, measurable and material . The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help

The value of any voluntary help received is not included in the accounts and is described in the Trustees Annual Report.

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Section C Notes to the accounts (continued)

Note 2 Accounting policies (continued)

EXPENDITURE AND LIABILITIES

Liability recognition Liabilities are recognised in the SOFA on an accruals basis as soon as there is a legal or constructive obligation committing the charity to pay out resources. VAT VAT which cannot be recovered is included with the expense to which it relates. Taxation As a registered charity, the company is exempt from income and corporation tax to the extent that income and grants are applicable to charitable purposes only. Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Resource allocation Resources expended are allocated to particular activities where the cost relates directly to that activity. Grants with performance Where the charity gives a grant with conditions for its payment being a specific level of conditions service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. Grants payable without These are only recognised in the accounts when a commitment has been made and there performance conditions are no conditions to be met relating to the grant which remain in the control of the charity. Support Costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Funds held by the charity Funds held are either: Unrestricted general funds – these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees Designated/restricted funds – these are funds which can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by a donor or when funds are solicited on the explicit understanding that they will be applied to particular restricted purposes.

Note 3 Winding up or dissolution of the charity

In upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the remaining accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

Note 4 Analysis of incoming resources

This year Last year £ £ Grants received - - - - 27,82928,618 300 300 28,129 28,918 Other fund raising - - - - Investment income 66 -66 - - - - - - - - 28,129 28,984 Total Total Analysis Lettings to clubs Casual hire Restricted funds Total Bank interest Donations Fund raising Other Total Total incoming resources (See SOFA) Other incoming resources Social activities Total Lettings of community centre	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Restricted funds	-	-
	Total	-	-
	Lettings to clubs	27,829	28,618
	Casual hire	300	300
	Total	28,129	28,918
	Social activities	-	-
	Total	-	-
	Bank interest		66
	Total	-	66
	Donations	-	-
	Fund raising	-	-
	Other	-	-
	Total	-	-
		28,129	28,984

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Section C Notes to the accounts (continued)

Note 5 Analysis of resources expended

This year Last year £ £ 4,151 3,961 1,116 912 19,250 12,467 939 856 3,758 3,679 1,429 878 188 160 1,204 3,055 - - - - - - 495 1,489 - - - - - - - - 435 35 230 150 3,493 3,964 370 436 37,059 32,041 1,134 1,060 855 1,332 Professional fees - - - - 1,989 2,392 39,048 34,433 Total Accountancy and book keeping costs Bank charges Independent Accountant's inspection / Audit Sundry outgoings Restricted fund assets depreciation Trade refuse Telephone and fax Postage Stationery and printing Equipment repairs and renewals Internet Training Advertising Payroll costs of staff Total Rates, water and service charges Utilities Insurance Building and fixtures deprecation Total resources expended (see SOFA) Governance costs Trustee expenses Licences Bad debt Cleaning Software / IT support Charitable activities Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Payroll costs of staff	4,151	3,961
	Rates, water and service charges	1,116	912
	Utilities	19,250	12,467
	Insurance	939	856
	Cleaning	3,758	3,679
	Trade refuse	1,429	878
	Telephone and fax	188	160
	Internet	1,204	3,055
	Postage	-	-
	Stationery and printing	-	-
	Training	-	-
	Equipment repairs and renewals	495	1,489
	Software / IT support	-	-
	Advertising	-	-
	Trustee expenses	-	-
	Bad debt	-	-
	Licences	435	35
	Sundry outgoings	230	150
	Building and fixtures deprecation	3,493	3,964
	Restricted fund assets depreciation	370	436
	Total	37,059	32,041
	Independent Accountant's inspection / Audit	1,134	1,060
	Accountancy and book keeping costs	855	1,332
	Professional fees	-	-
	Bank charges	-	-
	Total	1,989	2,392
		39,048	34,433

Note 6 Staff costs (included in resources expended)

Staff costs	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Wages and salaries	4,151	3,961
	Pension contributions	-	-
	Social security costs	-	-
	Total	4,151	3,961

No employee earned over £60,000 per annum. The average number of employees during the current year was one (2024: one). There was one person included on the payroll.

Note 7 Details of certain items of expenditure (included in resources expended)

This year Last year £ £ - - N/a N/a - - This year Last year £ £ 1,134 1,060 855 1,332 1,989 2,392 Other fees (for example: advice, consultancy, accountancy services) paid to the independent examinerorauditor Fees for examination or audit of the accounts Trustee expenses Total Analysis Nature of the expenses Total The above expense were waived and gifted back to the Trust and treated as donations. Independent examiner’s or auditors' fees Number of trustees who were paid expenses Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Number of trustees who were paid expenses	-	-
	Nature of the expenses	N/a	N/a
	Total	-	-
	Independent examiner’s or auditors' fees	1,134	1,060
	Other fees (for example: advice, consultancy, accountancy services) paid to the independent examinerorauditor	855	1,332
	Total	1,989	2,392

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Section C Notes to the accounts (continued)

Note 8 Tangible fixed assets

8.1 Cost or valuation

8.1 Cost or valuation
Transfers Disposals Balance brought forward Additions Revaluations Balance carried forward	General fund assets £	Restricted fund assets £	Total £
	63,289	12,763	76,052
	-	-	-
	2,178	-	2,178
	-	-	-
	-	-	-
	65,467	12,763	78,230

8.2 Accumulated depreciation and impairment provisions

8.2 Accumulated depreciation and impairment provisions
Impairment provisions Revaluations Disposals Balance carried forward Brought forward Carried forward Basis Rate 8.3 Net book value Balance brought forward Depreciation charge for year	Reducing balance	Reducing balance	Reducing balance
	15%	15%	15%
	40,824	10,295	51,119
	3,493	370	3,863
	-	-	-
	-	-	-
	-	-	-
	44,317	10,665	54,982
	22,465	2,468	24,933
	21,150	2,098	23,248

Note 9 Investments

There are no investments.

Note 10 Debtors and prepayments

Analysis of debtors Trade debtors Prepayments Total Other Debtors	Amounts falling due within one year	Amounts falling due within one year	Amounts falling due after more than one year	Amounts falling due after more than one year
	This year £	Last year £	This year £	Last year £
	1,961	2,032	-	-
	2,804	2,429	-	-
	1,452	1,850	-	-
	6,218	6,311	-	-

Note 11 Creditors and accruals

Note 11 Creditors and accruals
Accrued expenses Analysis of creditors Total Trade creditors Taxes and Social Security Costs Other creditors	Amounts falling due within oneyear		Amounts falling due after more than oneyear
	This year £	Last year £	This year £	Last year £
	-	1,678	-	-
	-	-	-	-
	150	139	-	-
	12,649	2,552	-	-
	12,800	4,368	-	-

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Section C Notes to the accounts (continued)

Note 12 Unrestricted Funds

Net Incoming resources Balance carried forward Transfer to restricted funds Total Funds Analysis General funds Represented by : Fixed assets Net current assets Balance carried forward Balance brought forward	This year Last year £ £	This year Last year £ £
	57,397	61,149
	- 10,548	1,261
	-	-
	46,849	57,397
	21,150	26,429
	25,679	35,981
	46,849	57,397
	46,849	57,397

Note 13 Restricted income funds

Movements of major funds

Movements of major funds
Norfolk Community Foundation - Sound System Restricted funds Norfolk Community Foundation - Window Screens Total Funds Norfolk Community Foundation - Outside Area Revenue accumulated fund Designated funds Norfolk Community Foundation - Equipment Total Restricted Funds Jeffery Watling Fund for Suspended Ceiling Community Hub - Window Screens Total Restricted Funds Restricted funds relating to depreciating assets Norfolk Community Foundation - Mirrors for hall Norfolk Community Foundation - Curtain and Window film	Fund balances brought forward £	Incoming resources £	Outgoing resources £	Fund balances carried forward £
	-	-	-	-
	-	-	-	-
	-	-	-	-
	454	-	68	386
	140	-	21	119
	1,433	-	215	1,218
	105	-	16	90
	72	-	11	62
	70	-	11	60
	193	-	29	164
	2,468	-	370	2,098
	2,468	-	370	2,098

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Document Information

Document

Title		CloverHill Community Association	2025 Amended
ID		8c27325d-4d8e-46cd-92e7-35749e5209d0
Status		Signed
Sender		Claire Atkinson ([e-mail])
Dept/business		Triple Bottom Line Accounting
Dept/business ID		triple-bottom-line-accounting
PDF Certified		True
Recipients
Name	Role	Authentication	Sign time
Andrea Wright [e-mail]	Signer	Email	Thu, 18 Dec 2025 09:06:57 +0000
History
Event	Email	IP address	Date/Time
CloverHill Community Association
2025 Amended created by Claire	[e-mail]86.185.243.70		Wed, 17 Dec 2025 22:00:43 +0000
Atkinson
CloverHill Community Association
2025 Amended emailed to Andrea	[e-mail]		Wed, 17 Dec 2025 22:00:45 +0000
Wright
[e-mail]
opened email for document CloverHill Community Association 2025	[e-mail]		Wed, 17 Dec 2025 23:39:39 +0000
Amended
CloverHill Community Association
2025 Amended visited by Andrea Wright	[e-mail]	82.20.22.2	Thu, 18 Dec 2025 09:00:22 +0000
[e-mail]
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accept the terms of this document.
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CloverHill Community Association
2025 Amended completed by Andrea Wright	[e-mail]	82.20.22.2	Thu, 18 Dec 2025 09:06:57 +0000
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Cloverhill Community Association

On accounts for the year 28 February 2025 Charity no 803185 ended ~~Pe~~ Set out on pages Pages 1 to 7 Headed: Section A Statement of financial activities, Section B Balance sheet and Section C Notes to the accounts. ~~OS~~ Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility to:

• examine the accounts under section 145 of the 2011 Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and

• to state whether particular matters have come to my attention.

Basis of independent Our examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with our examination, no matter has come to our attention

1. which gives us reasonable cause to believe that in, any material respect, the requirements:

2. to keep accounting records in accordance with section 130 of the 2011 Act; and

3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

4. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 30/06/2025 Signed: Name: Claire Atkinson ACMA CGMA Relevant professional Chartered Institute of Management Accountants qualification(s) or body (if any): ~~a~~ Address: Triple Bottom Line Accounting, The Enterprise Centre, UEA, Norwich NR4 7TJ

1

IER

Section B Disclosure

No significant disclosures are necessary.

Give here brief details of The books and records for the Cloverhill Community Association are any items that the maintained to a high standard, and all supporting receipts and bank records examiner wishes to were presented in an easily accessible and neat order. comment upon.

There are no significant matters to report.

2

IER