FRIENDS OF OAKFIELD SCHOOL Registered Charbty No. 803131 Annual Accounts For the Year Ended 31 August 2023 INDEX Page No. Charity Information Report of the Trustees Statement of Financial Activities Balance Sheet Summary of Fundraising Activities Summary of Donations and Expenses Independent Examiner's Report Appendix
FRIENDS OF OAKFIELD SCHOOL Page 1 Charity Informatlon for the Year Ended 31 August 2023 Charity No. 803131 Trustees Susannah French (Chair) Hannah Hallett (Secretary) Sarah Meijer (Treasurer) Treasurers Sarah Meijer Hon. President Debbie Willemse (School Head) Address Oakfield Junior School Bell Lane Fetcham Surrey KT22 gND Examiner Kirsten Nayler 6 Christie Close Great Bookham Surrey KT23 3QP Bankers Lloyds Bank plc 25 Gresham Street London EC2V 7HN
FRIENDS OF OAKFIELD SCHOOL Page 2 Trustee Report for the Year Ended 31 st August 2023 In 2022-23, Friends of Oakfield Juniof School IFOOJS) raised £22,079 and donated £9,0411o the school. Funds at 3181 August 2023 slo¢Jd at £38,453. Donations to the school increased signrficanlly from the PTevious year as large projects were undertaken.. £4.140 towards replacement of the wooden gazebo in the top playground and £798 towards development of 8 disused part of the sile into a wildlife pond area to enhance the environment and enable further outdoor learning. Both of these projects have outstanding reimbursements to be made lo the school of £6,210 for the gazebo and £1.283 for the wildlife pond, which will be made in the 2023-24 financial year. There is an additional £2.056 remaining from the wildlife pond fundraising effort lo develop the area further by providing class sealing and more planting. It is hoped that this will be completed in the current sch¢X•l year. Smaller donations lo the school included class planners,. lablel eompulers. music equipment.. books and other paper tearning resources-, and Ireals for the children al special events such as Christmas, Easter and the end of the school year. A full breakdown of these donations is available on page 5. The FOOJS committee and the wider school community were very busy over the year organising fundraising events. Three large events took place.. £8,414 faised from the return of the fireworks event. last held in 2019. This was the most successful evenl lo dale exceeding the previous highest gain by more than £2,500. Preparations are well UndenaY for the 2023 event with the provider already secured at the 2022 fate and main sponsors already aged. £959 raised from a spring colour run. £1.472 raised from the annLsal summer fair. Numerous smaller eventswere organised forthe children's enjoyment. Following Iheir inception in 2021-22, eight Friday after school workshops were provided, raising a lolal of £1.069. Two school discos raised a total of £1,284., a break-Ihe- rules day raised £413.. and the children's Christmas gift designs raised a further £385. Funds were also raised from annual activities and inilialives including small lotteries., selling refreshments.. secondhand uniform sales,. textile recycling and the much loved Halloween pumpkin display on show lo the WKler Felcham community. FOOJS also attended the Felch8m Festival event with a games 8ts11 raising £141. This year a total of £3,950 wa5 raised in grants from local. external organisations, namely.. £500 from Tesco, Leatherhead. towards the new gazebo. £500 from Felcham Residents Association towards lh& wildlife pond and matched with £500 from FOOJS. £1.000 from Surrey County Council towards the wildlife pond. £1.500 from the Thomas Flack Fund. administered by Mole Valley District Council. towards the wildlife area. £350 from Swan Cenlre. Lealherhead, arising from their Quids for Kids inilialive. £100 from the Leatherhead Lions after their attendance al the FOOJS summer fair. In addition to these gfanls, further cash contributions were received from l(xal businesses to sponsor, atterbd and adv8rtise al FOOJS evenls.. £1,660 towards the 2022 fireworks evenl, including £l.000 sponsorship from Cunningham Eves and £500 Irom V&H Homes for estate agent boards. £250 towards the wildlife pond. £360 towards the summer fair. Other businesses donated: Piizes for the two raffles and one silent auction that were run during the year and raised a total of £1,760. Thgif lime and expertise to pul on Friday after school workshops for the Children. FOOJS would like lo sincerely thank all of these buslnesses and external organisations for Iheir generosity and continuing support of Oakfield Junior School. The change in the econ¢Jmic environment has also allowed FOOJS lo inv8sI its funds in new savings products, raising £234 in bank interest. Sarah Meijer, Treasurei April 2024
FRIENDS OF OAKFIELD SCHOOL Page 3 STATEMENT OF FINANCIAL ACTIVITIES - YEAR TO 31 August 2023 2023 Unrèstrlcted 2023 Restrl¢ted 2023 Total 2022 Total INCOME Fundraising activth'es Bank interest Donations TOTAL INCOME Page 4 27,292 234 383 27,909 750 28.042 234 3.883 32.159 41,177 3.500 4,250 100 41,277 EXPENSES Fundraising acllviti69 Adrninistralive PLtrpose$ TOTAL EXPENSES BEFORE SCHOOL DONATION Page 4 Page 5 9,149 931 10,080 9,149 931 10,080 24,647 206 24,8S3 NET GAIN ILOSSI BEFORE SCHOOL OONATION 17.829 4,250 22,079 16,424 SCHOOL DONATION Paya 5 7.743 1,298 9,041 1,906 NET GAIN I (LOSS} AFTER SCHOOL DONATION 10,086 2,952 13.038 14,518 FUNDS OPENING AT I SEPTEMBER 25,415 25.416 10,897 FUNDS CLOSING AT 31 AUGUST 35,501 2,962 38,453 25,41S BALANCE SHEET - 31 August 2023 2023 Unrestrlcled 2023 R¢strlcted 2D23 Total 2022 CURRENT ASSETS Lloyds Current Account Lloyds Instsnt Access Saver Held in cash Paypal Sumup 3,282 32,119 100 3,282 35.071 100 21,219 2,952 3,968 228 35,501 2.952 38.453 25,415 CURRENT LIABILITIES TOTAL CURRENT ASSETS 35.S01 2,952 38,453 25,416 FUNDS AT 31 AUGUST 35,501 2,952 30.453 25,415 AN)roved by. Sarah Meijer. Tw518è and Treasurer ol ate Susannah French, Trustee and Chatr Date Hannyh Hallett, Trustee and Secfatary ate
FRIENDS OF OAKFIELD SCHOOL Page 4 FUNDRAISING ACTIVITIES - YEAR TO 31st August 2023 ACTIVITY Recel ts m•nts Net NOTES Maln èvènts Colour Run Fireworks 2022 Fireworks 2023 Summer Fair 1,171 15,042 240 2,610 212 4.738 1.890 1,138 959 10,304 Excludes £1.890 deposit p8id in 2021-22. 1,472 Includes £1(YJ from Lealherhead on$. CommunSty events Effingham Falr Fetcham Festival Pumpkins Te5co Gazebo spsorShip 150 150 141 222 41 222 Restricled. In School events Break the Rules Day Cauliflower Catds Ratnbtsw Raffle Silent Auction Sports Day Refreshments Summer Raffle 413 385 762 324 315 794 413 385 700 324 218 736 62 97 AfteT¥chool •v•nts Cross-couniry Refreshments Kids Cake Decorating Kids Chinese New Year Kids Games Kids Harry Potter Kids Lego Kids Matilda Kids Mothers Day Kids Tree Decorations School Concert and Unifomi School Discos Xmas Play Refreshments 90 200 125 115 235 290 120 195 180 248 1,488 237 127 -37 Leftover stocJ( for futu events. 35 16 112 90 99 123 290 120 115 80 92 76 204 113 172 1,284 124 Ongolng 8ehèm•8 & Other Easyfundraisinglsrnile.amazon RagBag Scheme Uniforffl Sale Your School Loltery Mole Valley Loliery Wildlife Project 181 165 125 988 153 3,296 181 165 125 988 153 3.2 Includes restn'cted £500 from FRA, £500 matching from FOOJS, £1,000 from SCC, £1,500 from Thomas Flack Fund, £250 trorn local busineses. Includes £350 from Swan Centre. Donations 383 383 Total 31,925 9.149 22,776
FRIENDS OF OAKFIELD SCHOOL Page 5 DONATIONS TO OAKFIELD SCHOOL - YEAR TO 31st August 2023 tem Value Notes Books I P8per Learning Resources Children's Christmas Ci8ckerslSweels Children's E85ter Eggs Donation to LAN from LAN t)isco Gazetx) (dewsitl H8fdship fund donation Keyboards Lollies Pl8nnors Plant Pots Tablel$ Tlssues Wildlife Project Year 8 BBQ and Ice Creams 740 125 112 4.140 £6,210 balance ofwork due in 2023-24 528 112 1,1( 40 928 25 £1,283 for groundworks due In 2023-24 260 Total 9,04 ADMINISTRATIVE EXPENSES - YEAR TO 31st August 2023 temls Value Note8 2021-22 End of Year Gifts 2022-23 End ofyear Gifts Friends PAYG Phone to ACcnIS Examiner Gifts to Former Friends MVDC Small Lottery New Parent Welcome Drinks Parenlkind Subscription Refreshments IM8elinglWorking Party) Refreshments IEnd ol Yearl Staff Christma5 Gifts Stationery 217 111 28 36 20 80 27 140 120 31 Indudes 3 years b8ckd8led payments. 37 Total 931
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R9POrt to thts truste851 momb9rs of FRIENDS OF OAKFIELD SCHOOL On accounts for the year ended 31st August 2023 Charlty no Ilf any) 803131 Sot out on pages I rei)ort to the Iruslees on my examination of th6 accounts of Ihe above charity (°Ihe Trust.) for the year ended 3110812023 Responslbllltlos and As the charity trustees of the Trnst. you are responslble for Ihe preparation basls of report of the a¢nIS In accordance wllh the requlrementg ol the ChaTilies Acl 2011 {"Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have lollowed the appllcable Diractlons given by the Charity Commission under seclSon 145{51{b) of the Acl. I have completed my 8xaminatlon. I confimi that no material matters have come to my allenllon lolher than that disclosed below ") in connection with the examination whlch glves me cause to believe Ihat in. any material respect: accounting records were nol kept in accordance wllh secllon 130 of the Acl or the accounts do not accord with the accounting records Independent examinerfs statement I have no COnrn5 and have come across no other malters connection with the examlnatlon to which attention should be drawn In order lo enable a proper understanding ol the accounls tr) be reached. ' Please delete the words in the brackets iflhey do not apply. Slgned: Dale: 31.5.24 Name: Klrslen Nayler Relevant prof•$$ional quallfl¢atlon(s} or body (If any): Member of Institute of Chartered Accountants In England and Wales Address: 6 Chrlstle Close, Bookham, Lèath6rhead. Surrey, KT23 3QP IER October 2018
Section B Disclosure Only complete if the examiner needs lo highlight matters of concern (see CC32. Independent examinatlon of chaiity accounls.- directions and gUIdan for examiners). Glve horo brief detalls of any Items that tho examiner wlshes to dlsclose. IER October 2018