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Description of the charity's trusts Type of governing document The Group's Ooverning documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, O,rganisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees" b) trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer, Secretary and 4 Trustees (including 1 Ex Officio Trustee, and 1 co-opted Trustee) and meets every 3 months. Members of the Trustee Board complete 'Being a Scouts Trustee, learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that give young people skills for life. Trustees-annual-report-2025.xlsx Page 2
Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations community centres and other Scout Groups. Similar reciprocal arrangements could exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board have raised the value of subscriptions to increase the income to the group on an ongoing basis. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 14 plus a District Explorer Unit. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Trustees-annual-report-2025.xlsx Page 3
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity. we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual ref lection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Weekly Section meetings that can be extended out of doors in the summer months, undertaking activities appropriate to the ages of the Scouts in their section. This may be extended by trips to specialist activity centres and by undertaking weekend and week long camps. Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about: policy on grantmaking. contribution made by volunteers. policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance -rrustees-annual-report-2025.xlsx Page 4
Summary of the main achievements of the charity during the year The Group achieved Planning Consent for the proposed new Headquarters building. This has been a protracted process with a number of Planning Officers officiating which has not helped the easy process of gaining consent. Our thanks to Sal Conti who as Architect of our scheme has guided us in our negotiations with the Planning Authority. Also James Watson has produced a comprehensive Environmental Report that answered every question being asked of our application. Section E Financial Review Brief statement of the charity's policy on reserdes Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £14,000. The Group held reserves of approximately £100,000.00 against this at year end. This is above the level required for operating expenses. However this can be explained by Fundraising to rebuild the Headquarters to modern standards and to comply with current legislation in all respects. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You may choose to include additional information, where relevant, about: the charity's principal sources of funds (including any fundraising). Investment Policy (Specimen 1) Although the Group's Income and Expenditure is small, a proportion of its funds are invested in longer-term investments such as stocks and shares. Overall the Group has adopted a low risk strategy to the investment of its funds using only banks or building societies within the Financial Services Compensation Scheme attracting the best current interest rates. Trustees-annual-report-2025.xlsx Page 5
how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. investment policy and objectives. Investment Policy (Specimen 2) Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) Richard Watson Rod Day Position (eg Secretary, Chair) Chair Treasurer Date Trustees-annual-report-2025.xlsx Page 6
1st HERTFORD SCOUT GROUP ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2024 (Registered Charity No. 803113)
1st HERTFORD SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2024 2024 2023 INCOME Subscriptions 12296 13515 Other Income Fundraising activities Donations Grants Hire of HQ Hire of equipment Gift Aid Interest received 2569 6004 2078 17257 6093 224 7448 3226 6148 1101 5248 1197 25564 33029 Section Activities (including camps) 22233 11566 Total Income 60093 58110 EXPENDITURE Membership Fee 5125 5974 Headquarters Expenses Electricity 2841 Water 319 Maintenance, repairs, renewals & cleaning 2911 Insurance 3693 Broadband 558 Printing, postage & sundry expenses 411 2656 2170 3465 508 450 10733 9402 Equipment Expenses Badges, scarves, books etc. Tents, canoes & miscellaneous equipment 826 145 1065 1053 971 2118 Section Activities Beavers/Cubs Scouts (including camps & refunds) Night hike 1211 18389 1493 10685 420 19600 12598 Courses Planning application & various risk and environmental assessments re HQ 12725 Total Expenditure 36429 42952 Surplus for the year 23664 15158 Gain/(Loss) on M&G Multi Asset Fund 2108 1280 Total Surplus for the year 25772
1st HERTFORD SCOUT GROUP BALANCE SHEET AS AT 31st DECEMBER 2024 2024 2023 ASSETS Land at Marshgate Drive (Note l) Lloyds Bank and Cash Balances Cambridge & Counties Bank (Note 2) Cambridge & Counties Bank (Note 3) Redwood Bank (Note 4) M & G Investments (Note 5) Debtors 200000 20883 32436 20756 22615 28388 200000 24330 30821 15000 26280 325078 296431 LIABILITIES Accrued income & expenditure 3672 3672 797 797 Net Assets/(Liabilities) ACCUMULATED FUND Balance brought forward Surplus/(Deficit) for the year 295634 25772 279196 16438 TOTAL FUNDS Comments and Notes The accounts have been prepared on a Receipts and Payments basis as allowed under the Charities Act 2011. In view of the turnover being more than £25000, an Independent Examination of the accounts has been undertaken. Note l The freehold land at Marshgate Drive, Hertford is Iield in the name of The Scout Association Trust Corporation on behalf of the Trustees of the Group. Note 2 - A 24 month Fixed Term Deposit @ 5.2Yopa maturing 15.12.25 with the Cambridge & Counties Bank which is covered by the Financial Services Compensation Scheme (FSCS) Note 3 - A 12 month Fixed Term Deposit @ 5.2Yopa maturing 19.8.25 with the Cambridge & Counties Bank Note 4 - A 95 Day Notice account with Redwood Bank which is covered by the FSCS. Note 5 - A medium to long term investment of £25000 in the M & G Charity Multi Asset Fund commencing 5th December 2022. On behalf of the Trustees MrRWDay Treasurer Chair Daled [)_ . L, Z£ Dated
REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF THE 1st HERTFORD SCOUT GROUP Charity No. 803113 I report to Ihe trustees on my examination of the accounts of the I st Hertford Scout Group ('the Trust,) st for the year ended 31 December 2024, which are set out on pages l and 2. Responsibilities and basis of my report As Ihe charity trustees of the trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ('Ihe Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act, and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Act; or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Gary J Cansick for and on behalf of Gary J. Cansick & Co. Chartered Accountants and Statutory Auditors. Janelle House, Hartham Lane, Hertford, Herts. SG14 IQN Dated