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Description of the charity's trusts
Type of governing document
The Group's Ooverning documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, O,rganisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the 'Charity Trustees, of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for:
a) the induction and training of trustees"
b) trustee, consideration of major risks
and the systems and procedures to
manage them
The Trustee Board consists of the Chair, Treasurer,
Secretary and 4 Trustees (including 1 Ex Officio Trustee,
and 1 co-opted Trustee) and meets every 3 months.
Members of the Trustee Board complete 'Being a Scouts
Trustee, learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that give young people skills
for life.
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Section B
Structure, governance and management (continued)
Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations community centres and
other Scout Groups. Similar reciprocal arrangements could
exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board have raised the value of subscriptions to increase the
income to the group on an ongoing basis.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 14 plus a District Explorer
Unit. If there was a reduction in membership in a particular
section or the group as whole then there would have to be a
contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
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Section C
Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
Summary of the objects of the charity set
out in its governing document
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity. we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care- We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual ref lection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.
Summary of the main activities in relation
to these objects
Weekly Section meetings that can be extended out of doors
in the summer months, undertaking activities appropriate to
the ages of the Scouts in their section. This may be
extended by trips to specialist activity centres and by
undertaking weekend and week long camps.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further
statements, where relevant, about:
policy on grantmaking.
contribution made by volunteers.
policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headin
Section D
Achievements and performance
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Page 4

Summary of the main achievements of
the charity during the year
The Group achieved Planning Consent for the proposed
new Headquarters building. This has been a protracted
process with a number of Planning Officers officiating which
has not helped the easy process of gaining consent. Our
thanks to Sal Conti who as Architect of our scheme has
guided us in our negotiations with the Planning Authority.
Also James Watson has produced a comprehensive
Environmental Report that answered every question being
asked of our application.
Section E
Financial Review
Brief statement of the charity's policy on
reserdes
Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12 months running costs, circa £14,000.
The Group held reserves of approximately £100,000.00
against this at year end. This is above the level required for
operating expenses. However this can be explained by
Fundraising to rebuild the Headquarters to modern
standards and to comply with current legislation in all
respects.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about:
the charity's principal sources of funds
(including any fundraising).
Investment Policy (Specimen 1)
Although the Group's Income and Expenditure is small, a
proportion of its funds are invested in longer-term
investments such as stocks and shares. Overall the Group
has adopted a low risk strategy to the investment of its funds
using only banks or building societies within the Financial
Services Compensation Scheme attracting the best current
interest rates.
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Page 5

how expenditure has supported the key
objectives of the charity;
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
investment policy and objectives.
Investment Policy (Specimen 2)
Section F
Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Section G
Declaration
The trustees declare that they have approved the trustees, report above
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Richard Watson
Rod Day
Position (eg Secretary, Chair)
Chair
Treasurer
Date
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Page 6

1st HERTFORD SCOUT GROUP
ACCOUNTS FOR THE YEAR ENDED
31st DECEMBER 2024
(Registered Charity No. 803113)

1st HERTFORD SCOUT GROUP
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31st DECEMBER 2024
2024
2023
INCOME
Subscriptions
12296
13515
Other Income
Fundraising activities
Donations
Grants
Hire of HQ
Hire of equipment
Gift Aid
Interest received
2569
6004
2078
17257
6093
224
7448
3226
6148
1101
5248
1197
25564
33029
Section Activities (including camps)
22233
11566
Total Income
60093
58110
EXPENDITURE
Membership Fee
5125
5974
Headquarters Expenses
Electricity
2841
Water
319
Maintenance, repairs, renewals & cleaning 2911
Insurance
3693
Broadband
558
Printing, postage & sundry expenses
411
2656
2170
3465
508
450
10733
9402
Equipment Expenses
Badges, scarves, books etc.
Tents, canoes & miscellaneous equipment
826
145
1065
1053
971
2118
Section Activities
Beavers/Cubs
Scouts (including camps & refunds)
Night hike
1211
18389
1493
10685
420
19600
12598
Courses
Planning application & various risk and
environmental assessments re HQ
12725
Total Expenditure
36429
42952
Surplus for the year
23664
15158
Gain/(Loss) on M&G Multi Asset Fund
2108
1280
Total Surplus for the year
25772

1st HERTFORD SCOUT GROUP
BALANCE SHEET AS AT 31st DECEMBER 2024
2024
2023
ASSETS
Land at Marshgate Drive (Note l)
Lloyds Bank and Cash Balances
Cambridge & Counties Bank (Note 2)
Cambridge & Counties Bank (Note 3)
Redwood Bank (Note 4)
M & G Investments (Note 5)
Debtors
200000
20883
32436
20756
22615
28388
200000
24330
30821
15000
26280
325078
296431
LIABILITIES
Accrued income & expenditure
3672
3672
797
797
Net Assets/(Liabilities)
ACCUMULATED FUND
Balance brought forward
Surplus/(Deficit) for the year
295634
25772
279196
16438
TOTAL FUNDS
Comments and Notes
The accounts have been prepared on a Receipts and Payments basis as allowed under the
Charities Act 2011. In view of the turnover being more than £25000, an Independent
Examination of the accounts has been undertaken.
Note l The freehold land at Marshgate Drive, Hertford is Iield in the name of The Scout
Association Trust Corporation on behalf of the Trustees of the Group.
Note 2 - A 24 month Fixed Term Deposit @ 5.2Yopa maturing 15.12.25 with the Cambridge &
Counties Bank which is covered by the Financial Services Compensation Scheme (FSCS)
Note 3 - A 12 month Fixed Term Deposit @ 5.2Yopa maturing 19.8.25 with the Cambridge &
Counties Bank
Note 4 - A 95 Day Notice account with Redwood Bank which is covered by the FSCS.
Note 5 - A medium to long term investment of £25000 in the M & G Charity Multi Asset Fund
commencing 5th December 2022.
On behalf of the Trustees
MrRWDay
Treasurer
Chair
Daled [)_ . L, Z£
Dated

REPORT OF THE INDEPENDENT EXAMINER TO THE
TRUSTEES OF THE 1st HERTFORD SCOUT GROUP
Charity No. 803113
I report to Ihe trustees on my examination of the accounts of the I st Hertford Scout Group ('the Trust,)
st
for the year ended 31 December 2024, which are set out on pages l and 2.
Responsibilities and basis of my report
As Ihe charity trustees of the trust, you are responsible for the preparation of the accounts in accordance
with the Charities Act 2011 ('Ihe Act,).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011
Act, and in carrying out my examination, I have followed the applicable Directions given by the
Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Act; or
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination lo which
attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Gary J Cansick
for and on behalf of Gary J. Cansick & Co.
Chartered Accountants and
Statutory Auditors.
Janelle House,
Hartham Lane,
Hertford,
Herts.
SG14 IQN
Dated