2025-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2024 To 31 08 2025

Section A Reference and administration details

Charity name Esher Church School Association

Other names charity is known by ECSA Registered charity number (if any) 803010

Charity's principal address

Esher Church School Milbourne Lane Esher Postcode KT10 9DU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Gerard Pilz	Chair
	Alison Mohamed	Head of Representatives	Resigned 9/10/2024
	LucyWright	Secretary
	Jenni Baldwin	Co-Treasurer
	Melanie Stephens	Co-Treasurer
	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Name of chief executive	or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PTA UK model Constitution for Parent Teacher Associations (England and Type of governing document Wales) (June 2016) (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected at open meeting Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

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The objective of the Esher Church School Association is to advance the education of pupils in the school in particular by:

Summary of the objects of the charity set out in its governing document

1. Developing effective relationships between staff, parents and others associated with the school; and

2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

In deciding which activities to run during FY2024/2025, the trustees of the Association have considered the guidance issued by the Charity Commission on public benefit. All of these events are open equally to the public and well as staff, parents and pupils of Esher Church School. A number of fundraising activities have been undertaken including the following:

1. Christmas Bazaar 2. Quiz Night 3. Summer Fair 4. Summer Ball 5. Esher Fun Run

Summary of the main activities 6. Smarties Challenge undertaken for the public 7. Activity Challenge benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

1. Smarties Challenge

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

The money raised by the Association over the last year has been used Summary of the main during the year in a variety of ways, in order to meet the objectives stated achievements of the charity above. during the year

The main improvements to the school learning environment that the Association has supported this year was funding of new learning resources including IT equipment, science resources, playground resources, library books and drama resources.

The Association has been able to provide facilities, equipment and support to the school for the benefit of the pupils, including a number of smaller purchases such as: • Year 6 Prom • Christmas lunch for the children • Gazebo

Section E Financial review

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Brief statement of the charity’s policy on reserves

The reserves policy of the charity is not to maintain significant levels of reserves on a long-term basis. Money raised by the activities of the charity should be spent in accordance with the objectives of the charity with a reasonable period following receipt of the income Notwithstanding the above, the available reserves of the charity (after taking into consideration contracted expenditure and commitments) should not fall below £1,000 or 2.5% of the total income generated by the charity in the preceding financial year (whichever is higher).

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Melanie Stephens Position (eg Secretary, Chair, Co treasurer etc)

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Date 26 March 2026 TAR Maich 2012

Esher Church School Association

Registered Charity No.803010

Statement of Financial Acitivities as at 31 August 2025

	Notes	2025	2024	2023	2022	2021	2020
		£	£	£	£	£	£
Incoming Resources
Events Income	1	56,042	31,742	34,998	32,900	19,112	12,811
Total Incoming Resources		56,042	31,742	34,998	32,900	19,112	12,811
Resources Expended
Direct Charitable Expenditure	2	27,138	27,104	35,088	23,178	27,529	17,180
Administration	3	535	574	2	1,249	548	353
Total Resources Expended		27,674	27,678	35,089	24,427	28,078	17,533
Net Incoming/(Outgoing) Resources for the Year		28,369	4,064	(91)	8,473	(8,965)	(4,722)
Fund Balances Brought forward at 1 September		43,198	39,134	39,225	30,751	39,717	44,439
Fund Balances Carried Forward at 31 August		71,566	43,198	39,134	39,225	30,751	39,717

Esher Church School Association

Registered Charity No.803010

Statement of Financial Acitivities as at 31 August 2025

Notes 2025 2024 2023 2022 2021 2020 # £ £ £ £ £ £ £ Current Assets Cash at Bank 71,566 43,198 39,134 39,225 30,554 39,717 # Cash on Hand 0 0 0 0 197 Total Cash 71,566 43,198 39,134 39,225 30,751 39,717 # Current Liabilities - - - - - - - Assets less Liabilities 71,566 43,198 39,134 39,225 30,751 39,717 # Financed by: Main Fund 4 71,566 43,198 39,134 39,225 30,751 39,717 #

Esher Church School Association

Registered Charity No.803010

Statement of Financial Acitivities as at 31 August 2025

Notes
	2025	2024	2023	2022	2021	2020 #
	£	£	£	£	£	£ £
1. Event Income
Summer Ball	27,254	9,195	8,852	8,705	100	-1,150
Christmas Fair	8,878	7,555	8,084	6,376	0	4,450
Summer Fair	7,274	6,550	5,750	5,058	0	0
Quiz	2,213	1,802	2,394	1,577	822	2,052
Esher runs	1,324	1,400	1,228	527	224	-360
Smarties Challenge	689	1,348	1,400	1,182	0	0
Christmas Cards	748	691	1,018	1,190	1,047	2,837
School Discos	1,325	659	558	0	0	304
Golf Day	146	632	320	0	0	0
Christmas Wreath Making	554	550	182	358	0	0
2nd hand sale	784	546	305	282	377	317
Bags 2 School	452	463	494	180	0	0
Triathlon/ Half term active challenge	962	237	479	1,482	1,640	0
ECSA voluntary donation	538	25	629	151	3,728	260
Savills house sales/ sponsorship	1,000	0	1,000	0	5,500	0
Camp Out	0	0	991	1,128	0	0
Amazon smile	0	0	581	507	147	143
Charities Trust	40	0	570	670	240	0
Cake, Ice Lolly, Toy & Plant Sales	0	0	134	1,728	1,115	854
Tea towels	0	0	0	670	0	0
Break the rules	696	0	0	539	824	0
Scarecrow Trail	0	0	0	346	717	0
Class Fundraising	0	0	0	208	215	0
Bank Account Switch	0	0	0	0	1,500	0
Big PTA raffle	0	0	0	0	891	0
Corporate Matched Funding	1,105	0	0	0	0	3,020
Other	61	89	30	37	25	84

Total 56,042 31,742 34,998 32,900 19,112 12,811

Esher Church School Association

Registered Charity No.803010

Statement of Financial Acitivities as at 31 August 2025

2. Direct Charitable Expenditure Chromebooks SEN Laptops BeeBots Playground resources Swimming Caps Kids Christmas Lunch Swim Boxes Library books D&T resources Lighting Rig Reception drinks Gazebo Easter Egg Hunt Sumups Year 6 leavers event Tokens Fees and other 3. Administration Teachers/ PTA gifts and events Parentkind subscription 4. Movement of Funds Balance at 31 August 2019 Net Outgoing Resources 2019/2020 Balance at 31 August 2020 Net Outgoing Resources 2020/2021 Balance at 31 August 2021 Net incoming Resources 2021/2022 Balance at 31 August 2022 Net Outgoing Resources 2022/2023 Balance at 31 August 2023	2025 £ 18,384 2,000 1,888 950 600 300 166 520 530 699 122 155 137 145 502 41 0
	27,138 373 162
	535 Main Fund £ 44,439 (4,722) 39,717 (8,965) 30,751 8,473 39,225 (91) 39,134

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examlner'g Report Report to the trusts•• E8her ChurEh School A880ciation 3110W2025 On accounts for th• y•ar Charfty no (If any) 803010 Set out on page8 I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust") for the year erKJed 3110812025. As the charity's trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the chariti.es Act 2011 (Ihe Adl. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinatson. I have followed all the applicable Directions given by the Charrty Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matter5 have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements con￿mIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. R#ponslb•lfti•s and Signed: Date: Name: Gillian Matthews ACA Relevant professional qualification(s) or body (if any): Address: ICAEW 8 Oaken Lane Claygate KT10 ORE IER Oct 2018

"ection B Disclosure Only complete if the examiner needs to highlight material matterys of con￿rn (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief detai18 of any items that the examiner wishes to disclose. No matter8 of concem to disclose. IER Oct 2018