## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 09 2024 **To** 31 08 2025 ## Section A Reference and administration details **Charity name** Esher Church School Association **Other names charity is known by** ECSA **Registered charity number (if any)** 803010 **Charity's principal address** Esher Church School Milbourne Lane Esher **Postcode KT10 9DU** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Gerard Pilz|Chair||| ||Alison Mohamed|Head of
Representatives|Resigned 9/10/2024|| ||LucyWright|Secretary||| ||Jenni Baldwin|Co-Treasurer||| ||Melanie Stephens|Co-Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive**|**or names of senior staff members (Optional information)**|| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** PTA UK model Constitution for Parent Teacher Associations (England and Type of governing document Wales) (June 2016) (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected at open meeting Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 The objective of the Esher Church School Association is to advance the education of pupils in the school in particular by: **Summary of the objects of the charity set out in its governing document** 1. Developing effective relationships between staff, parents and others associated with the school; and 2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. In deciding which activities to run during FY2024/2025, the trustees of the Association have considered the guidance issued by the Charity Commission on public benefit. All of these events are open equally to the public and well as staff, parents and pupils of Esher Church School. A number of fundraising activities have been undertaken including the following: 1. Christmas Bazaar 2. Quiz Night 3. Summer Fair 4. Summer Ball 5. Esher Fun Run **Summary of the main activities** 6. Smarties Challenge **undertaken for the public** 7. Activity Challenge **benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 6. Smarties Challenge ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance The money raised by the Association over the last year has been used **Summary of the main** during the year in a variety of ways, in order to meet the objectives stated **achievements of the charity** above. **during the year** The main improvements to the school learning environment that the Association has supported this year was funding of new learning resources including IT equipment, science resources, playground resources, library books and drama resources. The Association has been able to provide facilities, equipment and support to the school for the benefit of the pupils, including a number of smaller purchases such as: • Year 6 Prom • Christmas lunch for the children • Gazebo ## **Section E Financial review** March **2012** **TAR** 5 **Brief statement of the charity’s policy on reserves** The reserves policy of the charity is not to maintain significant levels of reserves on a long-term basis. Money raised by the activities of the charity should be spent in accordance with the objectives of the charity with a reasonable period following receipt of the income Notwithstanding the above, the available reserves of the charity (after taking into consideration contracted expenditure and commitments) should not fall below £1,000 or 2.5% of the total income generated by the charity in the preceding financial year (whichever is higher). **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Melanie Stephens **Position (eg Secretary, Chair,** Co treasurer **etc)** March **2012** **TAR** 6 Date 26 March 2026 TAR Maich 2012 ## **Esher Church School Association** _Registered Charity No.803010_ ## **Statement of Financial Acitivities as at 31 August 2025** ||**Notes**|**2025**|**2024**|**2023**|**2022**|**2021**|**2020**| |---|---|---|---|---|---|---|---| |||**£**|**£**|**£**|**£**|**£**|**£**| |**Incoming Resources**|||||||| |Events Income|1|56,042|31,742|34,998|32,900|19,112|12,811| |Total Incoming Resources||56,042|31,742|34,998|32,900|19,112|12,811| |**Resources Expended**|||||||| |Direct Charitable Expenditure|2|27,138|27,104|35,088|23,178|27,529|17,180| |Administration|3|535|574|2|1,249|548|353| |Total Resources Expended||27,674|27,678|35,089|24,427|28,078|17,533| |**Net Incoming/(Outgoing) Resources for the Year**||28,369|4,064|(91)|8,473|(8,965)|(4,722)| |Fund Balances Brought forward at 1 September||43,198|39,134|39,225|30,751|39,717|44,439| |Fund Balances Carried Forward at 31 August||71,566|43,198|39,134|39,225|30,751|39,717| ## **Esher Church School Association** _Registered Charity No.803010_ ## **Statement of Financial Acitivities as at 31 August 2025** **Notes 2025 2024 2023 2022 2021 2020 # £ £ £ £ £ £ £ Current Assets** Cash at Bank 71,566 43,198 39,134 39,225 30,554 39,717 # Cash on Hand 0 0 0 0 197 Total Cash 71,566 43,198 39,134 39,225 30,751 39,717 # **Current Liabilities** - - - - - - - **Assets less Liabilities** 71,566 43,198 39,134 39,225 30,751 39,717 # **Financed by:** Main Fund 4 71,566 43,198 39,134 39,225 30,751 39,717 # ## **Esher Church School Association** ## _Registered Charity No.803010_ ## **Statement of Financial Acitivities as at 31 August 2025** |**Notes**||||||| |---|---|---|---|---|---|---| ||**2025**|**2024**|**2023**|**2022**|**2021**|**2020**
**#**| ||**£**|**£**|**£**|**£**|**£**|**£**
**£**| |**1. Event Income**||||||| |Summer Ball|27,254|9,195|8,852|8,705|100|-1,150| |Christmas Fair|8,878|7,555|8,084|6,376|0|4,450| |Summer Fair|7,274|6,550|5,750|5,058|0|0| |Quiz|2,213|1,802|2,394|1,577|822|2,052| |Esher runs|1,324|1,400|1,228|527|224|-360| |Smarties Challenge|689|1,348|1,400|1,182|0|0| |Christmas Cards|748|691|1,018|1,190|1,047|2,837| |School Discos|1,325|659|558|0|0|304| |Golf Day|146|632|320|0|0|0| |Christmas Wreath Making|554|550|182|358|0|0| |2nd hand sale|784|546|305|282|377|317| |Bags 2 School|452|463|494|180|0|0| |Triathlon/ Half term active challenge|962|237|479|1,482|1,640|0| |ECSA voluntary donation|538|25|629|151|3,728|260| |Savills house sales/ sponsorship|1,000|0|1,000|0|5,500|0| |Camp Out|0|0|991|1,128|0|0| |Amazon smile|0|0|581|507|147|143| |Charities Trust|40|0|570|670|240|0| |Cake, Ice Lolly, Toy & Plant Sales|0|0|134|1,728|1,115|854| |Tea towels|0|0|0|670|0|0| |Break the rules|696|0|0|539|824|0| |Scarecrow Trail|0|0|0|346|717|0| |Class Fundraising|0|0|0|208|215|0| |Bank Account Switch|0|0|0|0|1,500|0| |Big PTA raffle|0|0|0|0|891|0| |Corporate Matched Funding|1,105|0|0|0|0|3,020| |Other|61|89|30|37|25|84| **Total 56,042 31,742 34,998 32,900 19,112 12,811** ## **Esher Church School Association** ## _Registered Charity No.803010_ ## **Statement of Financial Acitivities as at 31 August 2025** |**2. Direct Charitable Expenditure**
Chromebooks
SEN Laptops
BeeBots
Playground resources
Swimming Caps
Kids Christmas Lunch
Swim Boxes
Library books
D&T resources
Lighting Rig
Reception drinks
Gazebo
Easter Egg Hunt
Sumups
Year 6 leavers event
Tokens
Fees and other
**3. Administration**
Teachers/ PTA gifts and events
Parentkind subscription
**4. Movement of Funds**
Balance at 31 August 2019
Net Outgoing Resources 2019/2020
Balance at 31 August 2020
Net Outgoing Resources 2020/2021
Balance at 31 August 2021
Net incoming Resources 2021/2022
Balance at 31 August 2022
Net Outgoing Resources 2022/2023
Balance at 31 August 2023|**2025**
**£**
18,384
2,000
1,888
950
600
300
166
520
530
699
122
155
137
145
502
41
0| |---|---| ||27,138
373
162| ||535
**Main Fund**
**£**
44,439
(4,722)
39,717
(8,965)
30,751
8,473
39,225
(91)
39,134| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examlner'g Report Report to the trusts•• E8her ChurEh School A880ciation 3110W2025 On accounts for th• y•ar Charfty no (If any) 803010 Set out on page8 I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust") for the year erKJed 3110812025. As the charity's trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the chariti.es Act 2011 (Ihe Adl. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinatson. I have followed all the applicable Directions given by the Charrty Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matter5 have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements con￿mIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. R#ponslb•lfti•s and Signed: Date: Name: Gillian Matthews ACA Relevant professional qualification(s) or body (if any): Address: ICAEW 8 Oaken Lane Claygate KT10 ORE IER Oct 2018 "ection B Disclosure Only complete if the examiner needs to highlight material matterys of con￿rn (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief detai18 of any items that the examiner wishes to disclose. No matter8 of concem to disclose. IER Oct 2018