2023-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2022 To 31 08 2023

Section A Reference and administration details

Charity name Esher Church School Association

Other names charity is known by ECSA Registered charity number (if any) 803010 Charity's principal address Esher Church School Milbourne Lane Esher Postcode KT10 9DU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Gerard Pilz	Chair
	Alison Mohamed	Head of Representatives
	LucyWright	Secretary
	Jenni Baldwin	Co-Treasurer
	Charlotte Ashton	Co-Treasurer
	Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

PTA UK model Constitution for Parent Teacher Associations (England and Type of governing document Wales) (June 2016) (eg. trust deed, constitution)

How the charity is constituted

Association

• (eg. trust, association, company)

Elected at open meeting Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objective of the Esher Church School Association is to advance the education of pupils in the school in particular by:

Summary of the objects of the charity set out in its governing document

1. Developing effective relationships between staff, parents and others associated with the school; and

2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

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In deciding which activities to run during FY2022/2023, the trustees of the Association have considered the guidance issued by the Charity Commission on public benefit. All of these events are open equally to the public and well as staff, parents and pupils of Esher Church School.

A number of fundraising activities have been undertaken including the following:

1. Christmas Bazaar

2. Quiz Night

3. Summer Fair

4. Summer Ball

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

1. Esher Fun Run

2. Camp Out

3. Triathlon

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The money raised by the Association over the last year has been used during the year in a variety of ways, in order to meet the objectives stated above.

The main improvements to the school learning environment that the Association has supported this year includes funding furniture and books for the Library, further Infant reading resources, Audio Equipment, Maths resources and extra resources required in individual classrooms throughout the school.

The Association has been able to provide facilities, equipment and support to the school for the benefit of the pupils, including a number of smaller purchases such as:

• Year 6 Prom

• Christmas lunch for the children

• Gas BBQ

• Gazebo

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Section E Financial review

Brief statement of the charity’s policy on reserves

The reserves policy of the charity is not to maintain significant levels of reserves on a long-term basis. Money raised by the activities of the charity should be spent in accordance with the objectives of the charity with a reasonable period following receipt of the income Notwithstanding the above, the available reserves of the charity (after taking into consideration contracted expenditure and commitments) should not fall below £1,000 or 2.5% of the total income generated by the charity in the preceding financial year (whichever is higher).

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jenni Baldwin Position (eg Secretary, Chair, Co treasurer etc)

Date 24 June 2024

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Esher Church School Association

Registered Charity No.803010

Statement of Financial Acitivities as at 31 August 2023

	Notes	2023	2022	2021	2020	2019
		£	£	£	£	£
Incoming Resources
Events Income	1	34,998	32,900	19,112	12,811	27,904
Total Incoming Resources		34,998	32,900	19,112	12,811	27,904
Resources Expended
Direct Charitable Expenditure	2	35,088	23,178	27,529	17,180	29,786
Administration	3	2	1,249	548	353	425
Total Resources Expended		35,089	24,427	28,078	17,533	30,211
Net Incoming/(Outgoing) Resources for the Year		(91)	8,473	(8,965)	(4,722)	(2,307)
Fund Balances Brought forward at 1 September		39,225	30,751	39,717	44,439	46,746
Fund Balances Carried Forward at 31 August		39,134	39,225	30,751	39,717	44,439

Esher Church School Association

Registered Charity No.803010

Statement of Financial Acitivities as at 31 August 2023

	Notes	2023	2022	2021	2020	2019
		£	£	£	£	£
Current Assets
Cash at Bank		39,134	39,225	30,554	39,717	44,439
Cash on Hand		0	0	197
Total Cash		39,134	39,225	30,751	39,717	44,439
Current Liabilities		-	-	-	-	-
Assets less Liabilities		39,134	39,225	30,751	39,717	44,439
Financed by:
Main Fund	4	39,134	39,225	30,751	39,717	44,439

Esher Church School Association

Registered Charity No.803010

Statement of Financial Acitivities as at 31 August 2023

Notes 1. Event Income Summer Ball Christmas Bazaar Summer Fair Quiz Smarties Challenge Esher Fun Run Christmas Cards Savills house sales/ sponsorship Camp Out Amazon smile Charities Trust Discos Bags 2 School Triathlon/ Half term active challenge ECSA voluntary donation Golf Day Uniform Sales Christmas Wreath Making Cake, Ice Lolly, Toy & Plant Sales Tea towels Break the rules Scarecrow Trail Class Fundraising Bank Account Switch Big PTA raffle Corporate Matched Funding Northbrook Wrapping Paper Other Total

2023 2022 2021 2020 2019 £ £ £ £ £ 8,852 8,705 100 -1,150 1,537 8,084 6,376 0 4,450 8,364 5,750 5,058 0 0 3,103 2,394 1,577 822 2,052 1,482 1,400 1,182 0 0 0 1,228 527 224 -360 3,741 1,018 1,190 1,047 2,837 888 1,000 0 5,500 0 0 991 1,128 0 0 1,074 581 507 147 143 147 570 670 240 0 0 558 0 0 304 1,294 494 180 0 0 0 479 1,482 1,640 0 571 629 151 3,728 260 2,440 320 0 0 0 0 305 282 377 317 869 182 358 0 0 0 134 1,728 1,115 854 1,203 0 670 0 0 0 0 539 824 0 0 0 346 717 0 0 0 208 215 0 0 0 0 1,500 0 0 0 0 891 0 0 0 0 0 3,020 1,123 0 0 0 0 69 30 37 25 84 0

34,998 32,900 19,112 12,811 27,904

Esher Church School Association

Registered Charity No.803010 Statement of Financial Acitivities as at 31 August 2023

2. Direct Charitable Expenditure Library Infant reading resources Audio Equipment Maths Resources Cash for classes Year 6 leavers event Kids Christmas Lunch Reception outdoor play area Gas BBQ Gazebo Children in need donation Blackboards Easter Egg Hunt Sports day ice lollies Reception breakages 3. Administration Teachers/ PTA gifts and events Worldpay payment processing costs Parentkind subscription	2023 £ 17,767 5,246 5,064 2,947 2,265 396 280 260 202 175 134 120 108 100 24
	35,088 451 (589) 140
	2

4. Movement of Funds	Main Fund
	£
Balance at 31 August 2013	13,659
Net Incoming Resources 2013/2014	17,636
Balance at 31 August 2014	31,295
Net Outgoing Resources 2014/2015	(11,160)
Balance at 31 August 2015	20,135
Net Incoming Resources 2015/2016	146
Balance at 31 August 2016	20,281
Net Incoming Resources 2016/2017	18,362
Balance at 31 August 2017	38,643
Net Incoming Resources 2017/2018	8,103
Balance at 31 August 2018	46,746
Net Outgoing Resources 2018/2019	(2,307)
Balance at 31 August 2019	44,439
Net Outgoing Resources 2019/2020	(4,722)
Balance at 31 August 2020	39,717
Net Outgoing Resources 2020/2021	(8,965)
Balance at 31 August 2021	30,751
Net Outgoing Resources 2021/2022	8,473
Balance at 31 August 2022	39,225
Net Outgoing Resources 2022/2023	(91)
Balance at 31 August 2023	39,134