**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 09 2022 **To** 31 08 2023
## Section A Reference and administration details
**Charity name** Esher Church School Association
**Other names charity is known by** ECSA **Registered charity number (if any)** 803010 **Charity's principal address** Esher Church School Milbourne Lane Esher **Postcode KT10 9DU**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Gerard Pilz|Chair|||
||Alison Mohamed|Head of
Representatives|||
||LucyWright|Secretary|||
||Jenni Baldwin|Co-Treasurer|||
||Charlotte Ashton|Co-Treasurer|||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
PTA UK model Constitution for Parent Teacher Associations (England and Type of governing document Wales) (June 2016) (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Elected at open meeting Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objective of the Esher Church School Association is to advance the education of pupils in the school in particular by:
**Summary of the objects of the charity set out in its governing document**
1. Developing effective relationships between staff, parents and others associated with the school; and
2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
**TAR**
March **2012**
2
In deciding which activities to run during FY2022/2023, the trustees of the Association have considered the guidance issued by the Charity Commission on public benefit. All of these events are open equally to the public and well as staff, parents and pupils of Esher Church School.
A number of fundraising activities have been undertaken including the following:
1. Christmas Bazaar
2. Quiz Night
3. Summer Fair
4. Summer Ball
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
5. Esher Fun Run
6. Camp Out
7. Triathlon
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The money raised by the Association over the last year has been used during the year in a variety of ways, in order to meet the objectives stated above.
The main improvements to the school learning environment that the Association has supported this year includes funding furniture and books for the Library, further Infant reading resources, Audio Equipment, Maths resources and extra resources required in individual classrooms throughout the school.
The Association has been able to provide facilities, equipment and support to the school for the benefit of the pupils, including a number of smaller purchases such as:
- Year 6 Prom
- Christmas lunch for the children
- Gas BBQ
- Gazebo
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The reserves policy of the charity is not to maintain significant levels of reserves on a long-term basis. Money raised by the activities of the charity should be spent in accordance with the objectives of the charity with a reasonable period following receipt of the income Notwithstanding the above, the available reserves of the charity (after taking into consideration contracted expenditure and commitments) should not fall below £1,000 or 2.5% of the total income generated by the charity in the preceding financial year (whichever is higher).
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Jenni Baldwin **Position (eg Secretary, Chair,** Co treasurer **etc)**
**Date** 24 June 2024
**TAR**
March **2012**
5
## **Esher Church School Association**
_Registered Charity No.803010_
## **Statement of Financial Acitivities as at 31 August 2023**
||**Notes**|**2023**|**2022**|**2021**|**2020**|**2019**|
|---|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|**£**|
|**Incoming Resources**|||||||
|Events Income|1|34,998|32,900|19,112|12,811|27,904|
|Total Incoming Resources||34,998|32,900|19,112|12,811|27,904|
|**Resources Expended**|||||||
|Direct Charitable Expenditure|2|35,088|23,178|27,529|17,180|29,786|
|Administration|3|2|1,249|548|353|425|
|Total Resources Expended||35,089|24,427|28,078|17,533|30,211|
|**Net Incoming/(Outgoing) Resources for the Year**||(91)|8,473|(8,965)|(4,722)|(2,307)|
|Fund Balances Brought forward at 1 September||39,225|30,751|39,717|44,439|46,746|
|Fund Balances Carried Forward at 31 August||39,134|39,225|30,751|39,717|44,439|
## **Esher Church School Association**
_Registered Charity No.803010_
## **Statement of Financial Acitivities as at 31 August 2023**
||**Notes**|**2023**|**2022**|**2021**|**2020**|**2019**|
|---|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|**£**|
|**Current Assets**|||||||
|Cash at Bank||39,134|39,225|30,554|39,717|44,439|
|Cash on Hand||0|0|197|||
|Total Cash||39,134|39,225|30,751|39,717|44,439|
|**Current Liabilities**||-|-|-|-|-|
|**Assets less Liabilities**||39,134|39,225|30,751|39,717|44,439|
|**Financed by:**|||||||
|Main Fund|4|39,134|39,225|30,751|39,717|44,439|
## **Esher Church School Association**
_Registered Charity No.803010_
## **Statement of Financial Acitivities as at 31 August 2023**
|**Notes**
**1. Event Income**
Summer Ball
Christmas Bazaar
Summer Fair
Quiz
Smarties Challenge
Esher Fun Run
Christmas Cards
Savills house sales/ sponsorship
Camp Out
Amazon smile
Charities Trust
Discos
Bags 2 School
Triathlon/ Half term active challenge
ECSA voluntary donation
Golf Day
Uniform Sales
Christmas Wreath Making
Cake, Ice Lolly, Toy & Plant Sales
Tea towels
Break the rules
Scarecrow Trail
Class Fundraising
Bank Account Switch
Big PTA raffle
Corporate Matched Funding
Northbrook Wrapping Paper
Other
**Total**|**2023**
**2022**
**2021**
**2020**
**2019**
**£**
**£**
**£**
**£**
**£**
8,852
8,705
100
-1,150
1,537
8,084
6,376
0
4,450
8,364
5,750
5,058
0
0
3,103
2,394
1,577
822
2,052
1,482
1,400
1,182
0
0
0
1,228
527
224
-360
3,741
1,018
1,190
1,047
2,837
888
1,000
0
5,500
0
0
991
1,128
0
0
1,074
581
507
147
143
147
570
670
240
0
0
558
0
0
304
1,294
494
180
0
0
0
479
1,482
1,640
0
571
629
151
3,728
260
2,440
320
0
0
0
0
305
282
377
317
869
182
358
0
0
0
134
1,728
1,115
854
1,203
0
670
0
0
0
0
539
824
0
0
0
346
717
0
0
0
208
215
0
0
0
0
1,500
0
0
0
0
891
0
0
0
0
0
3,020
1,123
0
0
0
0
69
30
37
25
84
0|
|---|---|
||**34,998**
**32,900**
**19,112**
**12,811**
**27,904**|
## **Esher Church School Association**
_Registered Charity No.803010_ **Statement of Financial Acitivities as at 31 August 2023**
|**2. Direct Charitable Expenditure**
Library
Infant reading resources
Audio Equipment
Maths Resources
Cash for classes
Year 6 leavers event
Kids Christmas Lunch
Reception outdoor play area
Gas BBQ
Gazebo
Children in need donation
Blackboards
Easter Egg Hunt
Sports day ice lollies
Reception breakages
**3. Administration**
Teachers/ PTA gifts and events
Worldpay payment processing costs
Parentkind subscription|**2023**
**£**
17,767
5,246
5,064
2,947
2,265
396
280
260
202
175
134
120
108
100
24|
|---|---|
||35,088
451
(589)
140|
||2|
|**4. Movement of Funds**|**Main Fund**|
|---|---|
||**£**|
|Balance at 31 August 2013|13,659|
|Net Incoming Resources 2013/2014|17,636|
|Balance at 31 August 2014|31,295|
|Net Outgoing Resources 2014/2015|(11,160)|
|Balance at 31 August 2015|20,135|
|Net Incoming Resources 2015/2016|146|
|Balance at 31 August 2016|20,281|
|Net Incoming Resources 2016/2017|18,362|
|Balance at 31 August 2017|38,643|
|Net Incoming Resources 2017/2018|8,103|
|Balance at 31 August 2018|46,746|
|Net Outgoing Resources 2018/2019|(2,307)|
|Balance at 31 August 2019|44,439|
|Net Outgoing Resources 2019/2020|(4,722)|
|Balance at 31 August 2020|39,717|
|Net Outgoing Resources 2020/2021|(8,965)|
|Balance at 31 August 2021|30,751|
|Net Outgoing Resources 2021/2022|8,473|
|Balance at 31 August 2022|39,225|
|Net Outgoing Resources 2022/2023|(91)|
|Balance at 31 August 2023|39,134|
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