ASHDON VILLAGE HALL- A CHARITABLE TRUST TRUSTEE'S REPORT YEAR ENDED 31 MARCH 2024 This report was approved by Ashdon Parish Council on 22nd June 2024 and signed on its behalf by Councillor Structiire9 governance and managemeDt Ashdon Parish Council (APC) as a body is both the managing trustee and the custodian trustee of the charity. The charity's land and buildings at CB10 2HA comprise the new village hall, the old village hall and White Horse House and car park, . They are held on trust for the use of the inhabitants of Ashdon without distinction of political, religious or other opinions. The trustee has had regard to Charity Committee guidance on public benefit. The trustee appoints a secretary to the charity and APC is run by councillors, who are in principle subject to public elections or are co-opted. The trustee appoints a secretary to the charity and the independent examiner. This is the first financial year where the rent from the charity's investment propety has come directly to the charity's bank account. Even with that boost and APC passing on VAT recovered on the charity's expenditure for the fst time, payments during the fmancial year significantly exceeded receipts, due to long-standing maintenance issues. The charity is debt free and likely to remain so. It holds reserves including to meet its obligations to keep the premises in good repair. They are expensive to maintain with expenditure being lumpy, as would be expected particularly with a listed building. The charity has the only thatched village hall in Essex. During the year ahead, the trustee will be considering a 3 year budget and looking at the optimum size of reserves going forward and whether to designate some of them for specific purposes, including thatching. Much day-to-day management of the halls is delegated to Ashdon Village Hall Management Committee (AVMC) under Terns of Reference that were agreed during the financial year. Two APC councillors (currently Cllr Gray and Cllr Olley) are representatives of the trustees on Ashdon Village Hall Management Committee. There are 10 other members of the AVHMC (the maximum allowed), who either represent Ashdon village organisations or are appointed members. Village organisations select their own representatives and AVHMC has the power to co-opt members. AVHMC appoints its own chair, secretary and treasurer.
Achievements and aetivities Looking back over the past year, the halls and facilities were used as a warni community hub, and hosted Parish Council meetings, the gardening club, and other club meetings, sport and pastimes including dog training, musical theatre, -dance, yoga, pilates, kick boxing, indoor bowls and table tennis. Events included those held for young farn]ers and scouts and a fayre for the local windmill trust, a comedy night, a wedding reception, the coronation weekend and parties both for adults and children. The Hall has also provided a temporary home for the Baptist Church community mornings, whilst their roof is being repaired. Such a wide range of activities has greatly benefited the lives of the local inhabitants. The second half of the financial year was particularly busy. The trustee is grateful to the Village Hall Management Committee for their tireless work and in particular to Janet Moore who has spent many years as booking secretary and is now retiring from this post. Our thanks also to Stuart Hastie, who keeps the books as well as working so hard keeping an eye on the Hall itself. And, as chair, I must thank my fellow trustees for their staunch support. You will have noticed that the Hall looks considerably smarter, both outside and inside. All improvements have been carefully scrutinised and costed by the trustees, who now meet at regular intervals and take the larger decisions regarding expenditure and maintenance on the Hall. Minutes of trustee meetings are taken by Alison Eddershaw and we are grateful to her for her patience. We go forward, both the trustees and the Village Hall Management Committee, working together for the good of the Hall and the inhabitants of the Parish.
ASHDON IllLLAGE HALL A5hdon vlllage hall 55 a registered charity number 802864 9 months 12 months to 31 March to 31 March 20*3 2024 Receipts Hall lettings APC White Horse House & office VAT refunds Quiz Lottery Insurance recharRed Other Donations Interest Total 10,367 11,825 14.582 7,170 2.772 514 1,599 1,320 800 929 174 193 105 319 25,384 27.285 9 months 12 months to 31 March to 31 March 2023 2024 Payments Routlne Lottery prizes Insurance Electricity Water Cleaning Fire extgrs. inspn & emgry.exit Minor repairs & renewals Sundry Pest control 646 2,623 990 362 660 1,310 526 72 862 3,010 8,588 378 849 744 573 58 372 15434 7189 Projects Electrical repairs Front door replacement Furniture orders Kitchen heater & microwave Decorating Blinds Root repairs Vegetation & shed New fire alarm 3 buildings Architett fees-toilet WHH to Ashdon Parish Council sub-total Total expenditure Surplus/ (deficit) for perlod These accounts were approved by the trustee on2J and signed on their behalf by: 119 3,653 1,513 3.587 507 6,864 3,348 2.940 1,725 447 7,026 71KI 1,563 9,855 17,044 24.137 39,571 -12.286 ne 2024
O) r4 ££ U ruij 0££ c w o)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A .' Independent Examiner's Report ., Report to the trusteesl members of 111ofied 'd iLLAC-è *J4iiL Ji (IiAL(_tI On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended .1. , Q -: Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply Date: Independent examiner's statement Signed- Name: Relevant professional qualification(s) or body (if any): i C p F_U Ciic,.B-.e !eA (-,ILLQ,jnl6' Address: i.Qi() C I IER October 2018