ASHDON VILLAGE HALL- A CHARITABLE TRUST
TRUSTEE'S REPORT
YEAR ENDED 31 MARCH 2024
This report was approved by Ashdon Parish Council on 22nd June 2024 and signed on
its behalf by Councillor
Structiire9 governance and managemeDt
Ashdon Parish Council (APC) as a body is both the managing trustee and the custodian
trustee of the charity. The charity's land and buildings at CB10 2HA comprise the new
village hall, the old village hall and White Horse House and car park, . They are held on
trust for the use of the inhabitants of Ashdon without distinction of political, religious or
other opinions. The trustee has had regard to Charity Committee guidance on public
benefit.
The trustee appoints a secretary to the charity and APC is run by councillors, who are in
principle subject to public elections or are co-opted. The trustee appoints a secretary to
the charity and the independent examiner.
This is the first financial year where the rent from the charity's investment propety has
come directly to the charity's bank account. Even with that boost and APC passing on
VAT recovered on the charity's expenditure for the f￿st time, payments during the
fmancial year significantly exceeded receipts, due to long-standing maintenance issues.
The charity is debt free and likely to remain so.
It holds reserves including to meet its obligations to keep the premises in good repair.
They are expensive to maintain with expenditure being lumpy, as would be expected
particularly with a listed building. The charity has the only thatched village hall in Essex.
During the year ahead, the trustee will be considering a 3 year budget and looking at the
optimum size of reserves going forward and whether to designate some of them for
specific purposes, including thatching.
Much day-to-day management of the halls is delegated to Ashdon Village Hall
Management Committee (AVMC) under Terns of Reference that were agreed during the
financial year. Two APC councillors (currently Cllr Gray and Cllr Olley) are
representatives of the trustees on Ashdon Village Hall Management Committee. There
are 10 other members of the AVHMC (the maximum allowed), who either represent
Ashdon village organisations or are appointed members. Village organisations select
their own representatives and AVHMC has the power to co-opt members. AVHMC
appoints its own chair, secretary and treasurer.

Achievements and aetivities
Looking back over the past year, the halls and facilities were used as a warni community
hub, and hosted Parish Council meetings, the gardening club, and other club meetings,
sport and pastimes including dog training, musical theatre, -dance, yoga, pilates, kick
boxing, indoor bowls and table tennis. Events included those held for young farn]ers and
scouts and a fayre for the local windmill trust, a comedy night, a wedding reception, the
coronation weekend and parties both for adults and children. The Hall has also provided
a temporary home for the Baptist Church community mornings, whilst their roof is being
repaired. Such a wide range of activities has greatly benefited the lives of the local
inhabitants. The second half of the financial year was particularly busy.
The trustee is grateful to the Village Hall Management Committee for their tireless work
and in particular to Janet Moore who has spent many years as booking secretary and is
now retiring from this post.
Our thanks also to Stuart Hastie, who keeps the books as well as working so hard
keeping an eye on the Hall itself.
And, as chair, I must thank my fellow trustees for their staunch support. You will have
noticed that the Hall looks considerably smarter, both outside and inside. All
improvements have been carefully scrutinised and costed by the trustees, who now meet
at regular intervals and take the larger decisions regarding expenditure and maintenance
on the Hall. Minutes of trustee meetings are taken by Alison Eddershaw and we are
grateful to her for her patience.
We go forward, both the trustees and the Village Hall Management Committee, working
together for the good of the Hall and the inhabitants of the Parish.

ASHDON IllLLAGE HALL
A5hdon vlllage hall 55 a registered charity number 802864
9 months
12 months
to 31 March to 31 March
20*3
2024
Receipts
Hall lettings
APC White Horse House & office
VAT refunds
Quiz
Lottery
Insurance recharRed
Other Donations
Interest
Total
10,367
11,825
14.582
7,170
2.772
514
1,599
1,320
800
929
174
193
105
319
25,384
27.285
9 months
12 months
to 31 March to 31 March
2023
2024
Payments
Routlne
Lottery prizes
Insurance
Electricity
Water
Cleaning
Fire extgrs. inspn & emgry.exit
Minor repairs & renewals
Sundry
Pest control
646
2,623
990
362
660
1,310
526
72
862
3,010
8,588
378
849
744
573
58
372
15434
7189
Projects
Electrical repairs
Front door replacement
Furniture orders
Kitchen heater & microwave
Decorating
Blinds
Root repairs
Vegetation & shed
New fire alarm 3 buildings
Architett fees-toilet
WHH to Ashdon Parish Council
sub-total
Total expenditure
Surplus/ (deficit) for perlod
These accounts were approved by the trustee on2J
and signed on their behalf by:
119
3,653
1,513
3.587
507
6,864
3,348
2.940
1,725
447
7,026
71KI
1,563
9,855
17,044
24.137
39,571
-12.286
ne 2024

O) r4
££
U ruij 0££
c w o)

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A .'
Independent Examiner's Report .,
Report to the trusteesl
members of
111ofied 'd iLLAC-è *J4iiL
Ji (IiAL(_tI
On accounts for the year
ended
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended ￿.1. , Q -:
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act")-
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply
Date:
Independent
examiner's statement
Signed-
Name:
Relevant professional
qualification(s) or body
(if any):
i C p F_U Ciic,.B-.e
!eA (-,ILLQ,jnl6'
Address:
i.Qi() C I
IER
October 2018