Chair’s Report
I am pleased to present the Chair’s Report for Little Oaks pre-school for the year ending 29.07.25.
During this period, the preschool has continued to provide high-quality early years education and care in a safe, nurturing, and inclusive environment. Our core aim remains to support children in their early development, helping them to become confident, independent learners who are well prepared for the transition to school.
Provision and Attendance
The preschool has continued to operate successfully throughout the year, welcoming children from a diverse range of backgrounds within our local and wider community. We have seen a continued increase in children with English as an Additional Language (EAL), as well as children with Special Educational Needs and Disabilities (SEND). We value this diversity highly, as it enriches the experiences of all children within our setting.
Staff have worked diligently to ensure that all children receive appropriate support, enabling them to access learning and make good progress in line with their individual needs and abilities.
Staff and Safeguarding
The committee would like to formally recognise the commitment, professionalism, and dedication of the staff team. Their ongoing work in delivering a high standard of care and education is greatly appreciated.
Safeguarding remains our highest priority. All policies and procedures are regularly reviewed to ensure compliance with statutory requirements, and staff continue to receive appropriate training to maintain best practice.
Governance and Committee
As a committee-run charity, the effective governance of the preschool relies on the support and involvement of volunteers. I would like to thank the committee members for their time, effort, and commitment throughout the year.
As required by our constitution, the Annual General Meeting provides the opportunity for committee members to step down and for new members to be appointed. This ensures continuity, accountability, and community involvement in the running of the preschool.
Fundraising and Resources
Fundraising continues to play an important role in enhancing the resources and experiences we are able to offer the children. Due to limited committee capacity this year, fundraising activities have been more restricted than in previous years. We are extremely grateful to those who have supported events and contributed in any way.
Looking Ahead
Looking forward, we aim to continue strengthening our provision, further develop fundraising opportunities, and maintain strong links with families and the wider community. We remain committed to providing a high-quality, inclusive early years environment for all children.
Closing Statement
I would like to thank all staff, committee members, and families for their continued support of the preschool. Their dedication ensures that little oaks pre-school remains a valued and trusted part of the community.
Little Oaks Pre-School (Frimley)
DRAFT
Balance Sheet as at 31 July 2025
| Fixed Assets Tangible assets Note 11 Current Assets Debtors and prepayments Note 8 Cash at bank and in hand Liabilites Creditors: amounts falling due within 1 year Note 9 Net asset or liabilites excluding pension asset or liability Defned beneft pension scheme asset or liability Total net assets The funds of the charity Endowment funds Restricted funds Unrestricted funds Revaluaton reserve Pension reserve Total charity funds |
Total Funds £ 50,902 148 20,626 20,774 480 20,294 0 71,196 0 482 70,714 0 0 71,196 |
Prior Year Funds £ 50,902 435 17,608 |
|---|---|---|
| 18,043 400 |
||
| 17,643 0 |
||
| 68,545 | ||
| 0 482 68,063 0 0 |
||
| 68,545 |
Approved by: Chair
Date:
Little Oaks Pre-School (Frimley)
DRAFT
Notes to the Accounts
Year to 31 July 2025
1. Basis of preparation
1.1 Basis of accounting
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
and with the Charities Act 2011
The charity constitutes a public benefit entity as defined by FRS 102
1.2 Going concern
The trustees are of the view that funding from Surrey County Council and fees charged to parents will be sufficient to cover normal operating costs and on this basis the charity is a going concern.
1.3 Changes to accounting estimates
No changes to accounting estimates have occured in the reporting period.
2. Accounting policies
2.1 Recognition of income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met and it is probable that the income will be received and the amount can be measured reliably. Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
There has been no offsetting of assets and liabilities or income and expenses unless required or permitted by the FRS 102 SORP or FRS 102.
The charity has received government grants in the reporting period - Surrey County Council funding for children attending the Pre-School.
Income from interest, royalties and dividends: This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
2.2 Expenditure and liabilities
Liability recognition: Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty
Redundancy cost: The charity made no redundancy payments during the reporting period.
Creditors: The charity has creditors which are measured at settlement amounts less any trade discounts
Provisions for liabilities: A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date
2.3 Assets
Tangible fixed assets for use by charity: These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost. The depreciation rates and methods used are disclosed in note 11.
Debtors: Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
3. Trustee expenses and remuneration.
No trustee expenses have been incurred.
None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
4. Related party transactions
There are no related party transactions.
| 5. Disclosure of audit, independent examination and other financial service fees 2025 2024 £ £ Independent examinaton fees 160 155 6. Grants Receivable 2025 2024 £ £ Surrey County Council - 3,177 - 3,177 |
5. Disclosure of audit, independent examination and other financial service fees 2025 2024 £ £ Independent examinaton fees 160 155 6. Grants Receivable 2025 2024 £ £ Surrey County Council - 3,177 - 3,177 |
|---|---|
Independent examinaton fees 6. Grants Receivable Surrey County Council |
|
| - 3,177 |
In the year to 31 July 2024 Surrey County Council gave grants for 1:1 support in the amount of £3177
| 7. Paid employees Staf costs are comprised of Salaries (net) and staf welfare Social security costs Pension contributons |
2025 2024 £ £ 45,952 53,236 6,544 3,522 1,293 1,193 |
|---|---|
| 53,789 57,951 |
There are no employees who received employee benefits of more than £60,000 During the reporting period there were an average of 3 employees (2024 - 4 employees)
8. Debtors
| 8. Debtors | |
|---|---|
| Trade debtors Prepayments |
2025 2024 £ £ - - 148 435 |
| 148 435 |
9. Creditors: amounts falling due within 1 year
| Trade creditors Accruals and deferred income Taxaton and social security |
2025 2024 £ £ - - 480 400 - - |
|---|---|
| 480 400 |
10. Movement of Funds
| 10. Movement of Funds | |
|---|---|
| Balance as at 1st August 2024 Net incoming/(outgoing) resources Balance as at 31st July 2025 11. Tangible fixed assets |
Unrestricted Restricted Endowment Total Funds Funds Funds Funds £ £ £ £ 68,063 482 - 68,545 2,651 - - 2,651 |
| 70,714 482 - 71,196 | |
11.1 Cost
| Building Area Play Area |
Total | |
|---|---|---|
| At beginning of year | 56,066 6,095 | 62,161 |
| Additons | - - | - |
| Disposals | - - | - |
| At end of year | 56,066 6,095 | 62,161 |
| 11.2 Depreciation | ||
| Building Area Play Area |
Total | |
| At beginning of year | 10,985 274 | 11,259 |
| Disposals | - - | - |
| Depreciaton | - - | - |
| Impairment | - - | - |
| At end of year | 10,985 274 | 11,259 |
| 11.3 Net Book Value | ||
| At beginning of year | 45,081 5,821 | 50,902 |
| At end of year | 45,081 5,821 | 50,902 |
Little Oaks Pre-School (Frimley)
DRAFT
Statement of Financial Activities
Year to 31 July 2025
| Income and endowments from Donatons Gifs and donatons Charitable actvites Pre-School fees including Surrey CC funding Grants - other Note 6 Other trading actvites Fundraising Other income Sundry income Gross interest Expenditure on Raising funds Fundraising Charitable actvites Salaries Note 7 Premises costs Training Materials, equipment, uniform Insurance Professional fees Administratve costs Other Bad debts Bank charges and sundry costs Net (expenditure)/income Transfers between funds Net movement in funds Reconciliaton of funds Total funds brought forward Total funds carried forward |
Unrestricted Restricted Endowment Total Funds Funds Funds Funds £ £ £ £ 5 0 0 5 73,511 0 0 73,511 0 0 0 0 119 0 0 119 61 61 0 0 0 0 73,696 0 0 73,696 0 0 0 0 53,789 0 0 53,789 11,449 0 0 11,449 130 0 0 130 1,345 0 0 1,345 1,844 0 0 1,844 1,392 0 0 1,392 997 0 0 997 0 0 0 0 99 0 0 99 71,045 0 0 71,045 2,651 0 0 2,651 0 0 0 0 2,651 0 0 2,651 68,063 482 0 68,545 70,714 482 0 71,196 |
Prior Year Funds £ 0 69,316 3,222 16 54 0 |
|---|---|---|
| 72,608 0 57,951 10,263 501 962 1,764 1,510 1,018 79 84 |
||
| 74,132 -1,524 0 |
||
| -1,524 70,069 68,545 |
Little Oaks Pre-School Year to 31 July 2025
Journals
| Nominal | |||
|---|---|---|---|
| Number J00047 | |||
| Prepayments | 435 | 1101 | |
| Gas | 113 | 7201 | |
| Electricity | 322 | 7200 | |
| To reverse the credit balances for gas and electricity per Eon statements dated end July 2024 | |||
| Number J00048 | |||
| Prepayments | 148 | 1101 | |
| Gas | 137 | 7201 | |
| Electricity | 11 | 7200 | |
| To refect the balances for gas and electricity per Eon statements as at end July 2025 | |||
| Gas £137 in credit, Electricity £11 in credit | |||
| Number J00049 | |||
| Professional fees | 80 | 7603 | |
| Accruals | 80 | 2300 | |
| To increase the accrual from £400 to £480, being £160 for independent review of the accounts and | |||
| £320 bookkeeping and payroll costs | |||
| TOTALS | 663 | 663 |
| 2025 accruals Accruals: Independent reviewer bookkeeping 2025 Prepayments Gas Elec |
200 280 |
|---|---|
| 480 137 11 |
|
| 148 |
Rent is paid monthly in advance, and paid before month-end, so no accrual or prepayment at year-end Insurance - from Aug 23 onwards insurance was paid in monthly instalments Pensions: July pensions paid over by 31 Jul 25 so no accrual required
| Restricted Funds: | ||
|---|---|---|
| £150 and £350 donatons re bathroom | (received in a prior year) | 500 |
| Food vouchers grants from SCC 2023 | 15 | |
| Less: amount paid out in July 2023 | ||
| Plumbfx | 62.97 | -62.97 |
| Less: food vouchers 2023 | -15 | |
| Balance at 31 July 2023 | 437.03 | |
| Food vouchers grants from SCC 2024 | 45 | |
| Balance at 31 July 2024 | 482.03 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Little Oaks Pre-School members of On accounts for the year 31[st] July 2025 Charity no 802781 ended (if any) Set out on pages 1-5 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2025 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
• the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: 20thMay 2026 |
|---|---|
| Mrs Sheemul Fahim | |
| Association of Accounting Technicians (AAT) Level 2 | |
| 39 Firwood Drive | |
| Camberley | |
| Surrey GU15 3QD |
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Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Year End Cash In Hand - £3,045
YE Cash in Hand (on Premises) is above £3,000. Advise banking this and keeping physical cash on premises to a minimum (below £1k on premises if practically possible)
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Independent Examination Checklist (CC32a)
The Examiner’s checklist has been prepared in accordance with The Charity Commission’s Direction and guidance for examiners (CC32).
| Direction | Direction Heading | Complete (Y/N) |
Examiner’s Comment | Document Reference |
|---|---|---|---|---|
| 1 | Check whether the charity is eligible to have an independent examination |
Y | The charity is permitted to have an independent examination. •Gross income is more than £25,000, but not more than £1 million •Aggregate value of Assets are below threshold for Audit of£3.26m |
Statement of Financial Activities DRAFT YE 31stJul 25: Turnover = £73,696 and Assets = £71,196 |
| 2 | Check for any conflict of interest that prevents the examiner from carrying out their independent examination |
Y | •No close or personal relationships with the trustee if the charity exist •Examiner is not a donor or has significant influence •Examiner has no involvement in day to day administration of the charity |
n/a |
| 3 | Record your independent examination | Y | Paper and Electronic copies of: •Appointment email from Snell Associated •Fee invoice for independent examination •Independent examiner's report on the accounts •Sample Documents Reviewed |
Paper and Electronic copies available of records |
| 4 | Plan the independent examination | Y | •The Pre-School operates under the model constitution of the ‘Pre- School Learning Alliance’ (Checked) •The Pre-School’s Policies and Procedures are published on it’s website. The documents outline the way the school operates and managed ( Checked) •Accounting records and systems (checked) •Charity’s structure, its funds and how fund balances changed in the year (checked) •the charity’s activities in the year and fundraising initiatives – Chair’s Report 2025 |
Little Oaks website; ‘About Us’ Kashflow Connect Accounts System Draft Financial Reports for YE 31 Jul-25 Chair’s Report 2025 |
| 5 | Check that accounting records are kept to the required standard |
Y | •The accounting records are up to date and readily available. They provide sufficient information from which the charity’s financial position can be understood. •Details of income and expenditure have been recorded. Details of assets and liabilities have been recorded. |
Kashflow Accounting System Bank Statements Payroll Reports |
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| •Records including vouchers, invoices, bank statements, etc. have been kept to support the accounts |
Customer Fee Invoices Supplier Invoices |
|||
|---|---|---|---|---|
| 6 | Check that the accounts are consistent with the accounting records |
Y | •The accounts of the charity have been compared with the charity’s accounting records in sufficient detail. The examiner can reasonably conclude that the accounts are not materially inconsistent. |
Kashflow Connect Accounting System Bank Statements Payroll Reports Customer Fee Invoices Supplier Invoices |
| 7 | If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properly disclosed in the notes to the accounts. |
Y | No Related Party Transactions disclosed |
Notes to the Accounts, Section 4 |
| 8 | Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts |
Y | The accounts have been prepared on the basis of historic cost convention, with items recognized at cost or transaction value |
Notes to the Accounts, Section 1 |
| 9 | The examiner must check whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity’s position as a going concern when approving the accounts |
Y | The accounts have been prepared on a ‘going concern basis’. For YE 23 and 24, the organization operated at a deficit. For YE 25, it is now showing a surplus of £2,651 which is a positive development |
Notes to Accounts: 1.2 Going Concern |
| 10 | Check the form and content of the accounts |
Y | The accounts have been prepared in accordance of Statement of Recommended Practice (SORP), The Charities Act and FRS 102 |
Notes to Accounts: 1.1 Basis of Preparation |
| 11 | Identify items from the analytical review of the accounts that need to be followed up for further explanationorevidence |
Y | Evidence of cash in hand which has been brought forward from prior year, needs to be followed up, and deposited to Bank. |
|
| 12 | Compare the trustees’ annual report with the accounts |
Y | Chair’s Report is silent on financial performance. Recommendation is to include, particularly mention turnaround |
Chair’s Report 2025 |
| 13 | Write and sign the independent examination report |
Y | As per document coversheet | Page 1 of this document |
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Appendix A - Sample Documents Reviewed
Voucher, Invoices, Remittance, Bank Statements, Monthly Payroll Report
| Source Document | Category | Purpose | Reconciled to Accounts |
|---|---|---|---|
| Lloyds Bank Statement | Current Asset | Show year end cash balance and reconciliation to draft accounts |
Cash Balance on Lloyds Bank Statement as at 31stJul-25 is £17,581.18 Cash in Hand (on premises) is £3,045.39 |
| Monthly Payroll Report vs Bank Statement |
Expenditure | Reconcile monthly Payroll Reports to Bank Statement/Transaction |
Check 3 months Aug- 24, Dec-25, and Mar-25 |
| Surrey CC Remittance Advice (REF: 30625597/30626402 30846425/30847087/3084 8062 |
Income (Funding) | Surrey CC Funding (2-4 yr/olds) | Checked remittance vs Bank Statement. Records/Transactions tie |
| Supplier Invoices: - School Trends - Castle Water - Twinkle |
Expenditure | Supplier Fees related to services rendered. Invoices in file checked against payments in Bank Statement |
Yes |
| E.on Next Utility Bill Gas – 4thAugust 25. AC No (A-50934272) |
Accrual & Prepayments |
Aug-25 Gas Bill Supply. Supplier Statement showing credit balance of £137 which matches year end Prepayment Journal. |
Supplier Statement, cross checked against statements/payments and system prepayments |
| Fee Invoice / Email / Kashflow / Bank Statement |
Income (Fee) | Validate Fee Income from Parents Multiple Invoices and Remittance checked |
Yes |
Additional Notes;
Kashflow Connect System, is the Accounting package used. A sample review of data and transactions was conducted which included;
-
Supplier Invoices
-
Parent Fee Invoices
-
Journal entries
-
Reports including; P&L, Balance Sheet, Nominal Ledgers and Trial Balance
The system data was reconciled to Bank Statements and sample of paper documents, e.g. physical invoices, email correspondences, etc.
IER
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