## **Chair’s Report**
I am pleased to present the Chair’s Report for Little Oaks pre-school for the year ending 29.07.25.
During this period, the preschool has continued to provide high-quality early years education and care in a safe, nurturing, and inclusive environment. Our core aim remains to support children in their early development, helping them to become confident, independent learners who are well prepared for the transition to school.
## **Provision and Attendance**
The preschool has continued to operate successfully throughout the year, welcoming children from a diverse range of backgrounds within our local and wider community. We have seen a continued increase in children with English as an Additional Language (EAL), as well as children with Special Educational Needs and Disabilities (SEND). We value this diversity highly, as it enriches the experiences of all children within our setting.
Staff have worked diligently to ensure that all children receive appropriate support, enabling them to access learning and make good progress in line with their individual needs and abilities.
## **Staff and Safeguarding**
The committee would like to formally recognise the commitment, professionalism, and dedication of the staff team. Their ongoing work in delivering a high standard of care and education is greatly appreciated.
Safeguarding remains our highest priority. All policies and procedures are regularly reviewed to ensure compliance with statutory requirements, and staff continue to receive appropriate training to maintain best practice.
## **Governance and Committee**
As a committee-run charity, the effective governance of the preschool relies on the support and involvement of volunteers. I would like to thank the committee members for their time, effort, and commitment throughout the year.
As required by our constitution, the Annual General Meeting provides the opportunity for committee members to step down and for new members to be appointed. This ensures continuity, accountability, and community involvement in the running of the preschool.
## **Fundraising and Resources**
Fundraising continues to play an important role in enhancing the resources and experiences we are able to offer the children. Due to limited committee capacity this year, fundraising activities have been more restricted than in previous years. We are extremely grateful to those who have supported events and contributed in any way.
## **Looking Ahead**
Looking forward, we aim to continue strengthening our provision, further develop fundraising opportunities, and maintain strong links with families and the wider community. We remain committed to providing a high-quality, inclusive early years environment for all children.
## **Closing Statement**
I would like to thank all staff, committee members, and families for their continued support of the preschool. Their dedication ensures that little oaks pre-school remains a valued and trusted part of the community.
Little Oaks Pre-School (Frimley)
## **DRAFT**
Balance Sheet as at 31 July 2025
|Fixed Assets
Tangible assets
Note 11
Current Assets
Debtors and prepayments
Note 8
Cash at bank and in hand
Liabilites
Creditors: amounts falling due within 1 year
Note 9
Net asset or liabilites excluding pension asset or liability
Defned beneft pension scheme asset or liability
Total net assets
The funds of the charity
Endowment funds
Restricted funds
Unrestricted funds
Revaluaton reserve
Pension reserve
Total charity funds|Total
Funds
£
50,902
148
20,626
20,774
480
20,294
0
71,196
0
482
70,714
0
0
71,196|Prior Year
Funds
£
50,902
435
17,608|
|---|---|---|
|||18,043
400|
|||17,643
0|
|||68,545|
|||0
482
68,063
0
0|
|||68,545|
Approved by: Chair
Date:
Little Oaks Pre-School (Frimley)
**DRAFT**
Notes to the Accounts
Year to 31 July 2025
## **1. Basis of preparation**
## **1.1 Basis of accounting**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
and with the Charities Act 2011
The charity constitutes a public benefit entity as defined by FRS 102
## **1.2 Going concern**
The trustees are of the view that funding from Surrey County Council and fees charged to parents will be sufficient to cover normal operating costs and on this basis the charity is a going concern.
## **1.3 Changes to accounting estimates**
No changes to accounting estimates have occured in the reporting period.
## **2. Accounting policies**
## **2.1 Recognition of income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met and it is probable that the income will be received and the amount can be measured reliably. Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
There has been no offsetting of assets and liabilities or income and expenses unless required or permitted by the FRS 102 SORP or FRS 102.
The charity has received government grants in the reporting period - Surrey County Council funding for children attending the Pre-School.
Income from interest, royalties and dividends: This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
## **2.2 Expenditure and liabilities**
Liability recognition: Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty
Redundancy cost: The charity made no redundancy payments during the reporting period.
Creditors: The charity has creditors which are measured at settlement amounts less any trade discounts
Provisions for liabilities: A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date
## **2.3 Assets**
Tangible fixed assets for use by charity: These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost. The depreciation rates and methods used are disclosed in note 11.
Debtors: Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
## **3. Trustee expenses and remuneration.**
No trustee expenses have been incurred.
None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
## **4. Related party transactions**
There are no related party transactions.
|**5. Disclosure of audit, independent examination and other financial service fees**
2025
2024
£
£
Independent examinaton fees
160
155
**6. Grants Receivable**
2025
2024
£
£
Surrey County Council
- 3,177
- 3,177|**5. Disclosure of audit, independent examination and other financial service fees**
2025
2024
£
£
Independent examinaton fees
160
155
**6. Grants Receivable**
2025
2024
£
£
Surrey County Council
- 3,177
- 3,177|
|---|---|
|
Independent examinaton fees
**6. Grants Receivable**
Surrey County Council||
||- 3,177|
In the year to 31 July 2024 Surrey County Council gave grants for 1:1 support in the amount of £3177
|**7. Paid employees**
Staf costs are comprised of
Salaries (net) and staf welfare
Social security costs
Pension contributons|2025
2024
£
£
45,952 53,236
6,544 3,522
1,293 1,193|
|---|---|
||53,789 57,951|
There are no employees who received employee benefits of more than £60,000 During the reporting period there were an average of 3 employees (2024 - 4 employees)
## **8. Debtors**
|**8. Debtors**||
|---|---|
|Trade debtors
Prepayments|2025
2024
£
£
- -
148 435|
||148 435|
## **9. Creditors: amounts falling due within 1 year**
|Trade creditors
Accruals and deferred income
Taxaton and social security|2025
2024
£
£
- -
480 400
- -|
|---|---|
||480 400|
## **10. Movement of Funds**
|**10. Movement of Funds**||
|---|---|
|Balance as at 1st August 2024
Net incoming/(outgoing) resources
Balance as at 31st July 2025
**11. Tangible fixed assets**|Unrestricted
Restricted
Endowment Total
Funds
Funds
Funds
Funds
£
£
£
£
68,063 482 - 68,545
2,651 - - 2,651|
||70,714 482 - 71,196|
|||
## **11.1 Cost**
||Building Area
Play Area|Total|
|---|---|---|
|At beginning of year|56,066 6,095|62,161|
|Additons|- -|-|
|Disposals|- -|-|
|At end of year|56,066 6,095|62,161|
|**11.2 Depreciation**|||
||Building Area
Play Area|Total|
|At beginning of year|10,985 274|11,259|
|Disposals|- -|-|
|Depreciaton|- -|-|
|Impairment|- -|-|
|At end of year|10,985 274|11,259|
|**11.3 Net Book Value**|||
|At beginning of year|45,081 5,821|50,902|
|At end of year|45,081 5,821|50,902|
Little Oaks Pre-School (Frimley)
**DRAFT**
Statement of Financial Activities
Year to 31 July 2025
|Income and endowments from
Donatons
Gifs and donatons
Charitable actvites
Pre-School fees including Surrey CC funding
Grants - other
Note 6
Other trading actvites
Fundraising
Other income
Sundry income
Gross interest
Expenditure on
Raising funds
Fundraising
Charitable actvites
Salaries
Note 7
Premises costs
Training
Materials, equipment, uniform
Insurance
Professional fees
Administratve costs
Other
Bad debts
Bank charges and sundry costs
Net (expenditure)/income
Transfers between funds
Net movement in funds
Reconciliaton of funds
Total funds brought forward
Total funds carried forward|Unrestricted
Restricted
Endowment
Total
Funds
Funds
Funds
Funds
£
£
£
£
5
0
0
5
73,511
0
0
73,511
0
0
0
0
119
0
0
119
61
61
0
0
0
0
73,696
0
0
73,696
0
0
0
0
53,789
0
0
53,789
11,449
0
0
11,449
130
0
0
130
1,345
0
0
1,345
1,844
0
0
1,844
1,392
0
0
1,392
997
0
0
997
0
0
0
0
99
0
0
99
71,045
0
0
71,045
2,651
0
0
2,651
0
0
0
0
2,651
0
0
2,651
68,063
482
0
68,545
70,714
482
0
71,196|Prior Year
Funds
£
0
69,316
3,222
16
54
0|
|---|---|---|
|||72,608
0
57,951
10,263
501
962
1,764
1,510
1,018
79
84|
|||74,132
-1,524
0|
|||-1,524
70,069
68,545|
Little Oaks Pre-School Year to 31 July 2025
Journals
||||Nominal|
|---|---|---|---|
|Number J00047||||
|Prepayments||435|1101|
|Gas|113||7201|
|Electricity|322||7200|
|To reverse the credit balances for gas and electricity per Eon statements dated end July 2024||||
|Number J00048||||
|Prepayments|148||1101|
|Gas||137|7201|
|Electricity||11|7200|
|To refect the balances for gas and electricity per Eon statements as at end July 2025||||
|Gas £137 in credit, Electricity £11 in credit||||
|Number J00049||||
|Professional fees|80||7603|
|Accruals||80|2300|
|To increase the accrual from £400 to £480, being £160 for independent review of the accounts and||||
|£320 bookkeeping and payroll costs||||
|TOTALS|663|663||
|2025 accruals
Accruals:
Independent reviewer
bookkeeping
2025 Prepayments
Gas
Elec|200
280|
|---|---|
||480
137
11|
||148|
Rent is paid monthly in advance, and paid before month-end, so no accrual or prepayment at year-end Insurance - from Aug 23 onwards insurance was paid in monthly instalments Pensions: July pensions paid over by 31 Jul 25 so no accrual required
|**Restricted Funds:**|||
|---|---|---|
|£150 and £350 donatons re bathroom|(received in a prior year)|500|
|Food vouchers grants from SCC 2023||15|
|Less: amount paid out in July 2023|||
|Plumbfx|62.97|-62.97|
|Less: food vouchers 2023||-15|
|**Balance at 31 July 2023**||437.03|
|Food vouchers grants from SCC 2024||45|
|**Balance at 31 July 2024**||482.03|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Little Oaks Pre-School **members of On accounts for the year** 31[st] July 2025 **Charity no** 802781 **ended (if any) Set out on pages** 1-5 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2025** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
• the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**
20thMay 2026|
|---|---|
||Mrs Sheemul Fahim|
|||
||Association of Accounting Technicians (AAT) Level 2|
|||
||39 Firwood Drive|
||Camberley|
||Surrey GU15 3QD|
1
**IER**
## **Section B**
## **Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
## **Year End Cash In Hand - £3,045**
YE Cash in Hand (on Premises) is above £3,000. Advise banking this and keeping physical cash on premises to a minimum (below £1k on premises if practically possible)
2
**IER**
## **Independent Examination Checklist (CC32a)**
The Examiner’s checklist has been prepared in accordance with The Charity Commission’s Direction and guidance for examiners (CC32).
|Direction|Direction Heading|Complete
(Y/N)|Examiner’s Comment|Document
Reference|
|---|---|---|---|---|
|1|Check whether the charity is
eligible to have an independent
examination|Y|The charity is permitted to have
an independent examination.
•Gross income is more than
£25,000, but not more than £1
million
•Aggregate value of Assets
are below threshold for Audit
of£3.26m|Statement of
Financial
Activities
DRAFT YE
31stJul 25:
Turnover =
£73,696 and
Assets = £71,196|
|2|Check for any conflict of interest
that prevents the examiner from
carrying out their independent
examination|Y|•No close or personal
relationships with the trustee
if the charity exist
•Examiner is not a donor or has
significant influence
•Examiner has no involvement in
day to day administration of the
charity|n/a|
|3|Record your independent examination|Y|Paper and Electronic copies of:
•Appointment email from
Snell Associated
•Fee invoice for
independent examination
•Independent examiner's
report on the accounts
•Sample Documents Reviewed|Paper and
Electronic
copies available
of records|
|4|Plan the independent examination|Y|•The Pre-School operates
under
the
model
constitution of the ‘Pre-
School Learning Alliance’
(Checked)
•The Pre-School’s Policies
and
Procedures
are
published on it’s website.
The documents outline the
way the school operates
and managed
( Checked)
•Accounting records and
systems (checked)
•Charity’s structure, its funds and
how fund balances changed in
the year (checked)
•the charity’s activities in the year
and fundraising initiatives –
Chair’s Report 2025|Little Oaks
website; ‘About
Us’
Kashflow
Connect
Accounts
System
Draft Financial
Reports for YE
31 Jul-25
Chair’s Report
2025|
|5|Check that accounting records are
kept to the required standard|Y|•The accounting records are up
to date and readily available.
They provide sufficient
information from which the
charity’s financial position can
be understood.
•Details of income and
expenditure have been
recorded. Details of assets and
liabilities have been recorded.|Kashflow
Accounting
System
Bank
Statements
Payroll
Reports|
3
**IER**
||||•Records including vouchers,
invoices, bank statements, etc.
have been kept to support the
accounts|Customer Fee
Invoices
Supplier
Invoices|
|---|---|---|---|---|
|6|Check that the accounts are
consistent with the accounting
records|Y|•The accounts of the charity
have been compared with the
charity’s accounting records in
sufficient detail. The examiner
can reasonably conclude that
the accounts are not
materially inconsistent.|Kashflow
Connect
Accounting
System
Bank
Statements
Payroll
Reports
Customer Fee
Invoices
Supplier
Invoices|
|7|If the accounts are prepared on an
accruals basis and one or more
related party transactions took place
the examiner must check if these
were properly disclosed in the notes
to the accounts.|Y|No Related Party Transactions
disclosed|Notes to the
Accounts,
Section 4|
|8|Check the reasonableness of the
significant estimates and judgments
and accounting policies used in
accounting for
the types of fund held and
in the preparation of the
accounts|Y|The accounts have been prepared
on the basis of historic cost
convention, with items recognized
at cost or transaction value|Notes to the
Accounts,
Section 1|
|9|The examiner must check whether
the trustees have considered the
financial circumstances of the
charity at the end of the reporting
period and, if the accounts are
prepared on an accruals basis,
check whether the trustees have
made an assessment of the
charity’s position as a going
concern when approving the
accounts|Y|The accounts have been
prepared on a ‘going concern
basis’. For YE 23 and 24, the
organization operated at a
deficit. For YE 25, it is now
showing a surplus of £2,651
which is a positive
development|Notes to
Accounts:
1.2 Going
Concern|
|10|Check the form and content
of the accounts|Y|The accounts have been prepared
in accordance of Statement of
Recommended Practice (SORP),
The Charities Act and FRS 102|Notes to
Accounts:
1.1 Basis of
Preparation|
|11|Identify items from the analytical
review of the accounts that need to
be followed up for further
explanationorevidence|Y|Evidence of cash in hand which
has been brought forward from
prior year, needs to be followed
up, and deposited to Bank.||
|12|Compare the trustees’ annual report
with the accounts|Y|Chair’s Report is silent on
financial performance.
Recommendation is to include,
particularly mention turnaround|Chair’s
Report
2025|
|13|Write and sign the
independent examination
report|Y|As per document coversheet|Page 1 of this
document|
4
**IER**
## **Appendix A - Sample Documents Reviewed**
Voucher, Invoices, Remittance, Bank Statements, Monthly Payroll Report
|**Source Document**|**Category**|**Purpose**|**Reconciled to**
**Accounts**|
|---|---|---|---|
|Lloyds Bank Statement|Current Asset|Show year end cash balance and
reconciliation to draft accounts|Cash Balance on Lloyds
Bank Statement as at
31stJul-25 is £17,581.18
Cash in Hand (on
premises) is £3,045.39|
|Monthly Payroll Report
vs Bank Statement|Expenditure|Reconcile monthly Payroll
Reports to Bank
Statement/Transaction|Check 3 months Aug-
24, Dec-25, and Mar-25|
|Surrey CC Remittance
Advice (REF:
30625597/30626402
30846425/30847087/3084
8062|Income (Funding)|Surrey CC Funding (2-4 yr/olds)|Checked remittance vs
Bank Statement.
Records/Transactions
tie|
|Supplier Invoices:
-
School Trends
-
Castle Water
-
Twinkle|Expenditure|Supplier Fees related to
services rendered. Invoices in
file checked against payments
in Bank Statement|Yes|
|E.on Next Utility Bill
Gas – 4thAugust 25.
AC No (A-50934272)|Accrual &
Prepayments|Aug-25 Gas Bill Supply. Supplier
Statement showing credit balance
of £137 which matches year end
Prepayment Journal.|Supplier Statement,
cross checked against
statements/payments
and system
prepayments|
|Fee Invoice / Email /
Kashflow / Bank
Statement|Income (Fee)|Validate Fee Income from
Parents
Multiple Invoices and
Remittance checked|Yes|
## Additional Notes;
Kashflow Connect System, is the Accounting package used. A sample review of data and transactions was conducted which included;
- Supplier Invoices
- Parent Fee Invoices
- Journal entries
- Reports including; P&L, Balance Sheet, Nominal Ledgers and Trial Balance
The system data was reconciled to Bank Statements and sample of paper documents, e.g. physical invoices, email correspondences, etc.
**IER**
5