QUILTERS PARENT TEACHER ASSOCIATIION Charity No. 802640 TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022
QUILTERS PARENT TEACHER ASSOCIATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31ST AUGUST 2022 st The Trustees are pleased to present their report and receipts and payments account for the year ended 31 August 2022 and confirm they comply with all regulatory requirements. Reference and Administration Details Quilters Parent Teacher Association, also known as Quilters PTA, is a charity registered with the Charity Commission. The charity registration number is 802640 and its principal address is Quilters Infant and Junior School, Laindon Road, Billericay, Essex, CM12 9LD. The Trustees who served during the year were Louise Blyth - Chair Carole Street- Secretary & Vice Chair (resigned Sept 2021) Emma Ball- Vice Chair (appointed Oct 2021) Terry Wood-Treasurer Caroline Warner- Secretary (appointed Nov 2021) Strurture, Governance and Management Quilters Parent Teacher Association is an association governed by rules and constitution adopted in 1970 as last amended 23, April 2018. All teachers and parents of children attending both Quilters Infant and Junior Schools are entitled to become members of the association and the Trustees are elected by the members at the Annual General Meeting. Objertlves and Activities The aim of the association is to raise funds for both Quilters Infant and Junior Schools. Funds are provided to the Schools for specific projects and asks, as approved by the trustees and executive committee. The Association typically organises several events throughout the year including, an annual fete, a family fun afternoon, ball, theatre trips as well as various other fundraising initiatives.
Achievements and Performance 2021/22 was a remarkable year with strong fundraising after bouncing back from the global pandemic. Net fundraising including donations almost doubled from last yearfs £42,215 to a healthy £83,781. A) Unrestrlcted Funds The return of the summer fete provided a huge boost to our fundraising being the main contributor with £9,643 plus a £1,000 in corporate matching, other highlights included: A series of Christmas events contributed a total of £4,820. Theatre trips £3,143 mainly from the rearranged Matilda and Frozen events The return of the both the Winter Ball £1,735 and Family Fun Afternoon £1,217 A full breakdown is included on page 5 B) Restricted funds We continue to collect donations from parents to support the schools in continuing to provide the swimming pool facility. This year we collected £30,400 and we were also eligible to collect gift aid contributions of £4,603 on these amounts. All these amounts were paid across as donations to the infant school as soon as they were collected/claimed. This donation was a total of £35,003 across the year. In addition, we raised a further £13,747 that has been restricted for future contributions to the schools. £9,769 for a picnic play area in honour of a much loved teacher that included £5,449 Coop grant plus £1,000 Local authority grant from Basildon Council, £3,168 from crowdfunding and £153 from a pancake sale. £759 raised from World Book Day to be donated for books. £2,719 raised from the 2022 sponsorship challenge with the children aiming to raise £20.22 each and a further £355 in gift aid that will be allocated for future technology related donations. £500 from an activity supporting dementia that will be put towards table tennis equipment in the planned play area. C) Donations to school and reserves policy Overall, as a result of activities in 2021/22, we have been able to contribute significant funds for upgrading the technology facilities including a much needed server upgrade, a Clevertouch screen and ICT equipment. The total amount passed to the schools over the year was £10,136. At the beginning of each financial year, the committee decide and agree the donations to be passed to the schools leaving a reserve enough to fund deposits and expenditure in respect of the first few events to be held in the year. This report was approved by the trustees and signed on their behalf. Signed: Date: 9111201 Terry Wood Trustee
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF QUILTERS PARENT TEACHER ASSOCIATION ON THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 I report to the trustees on my examination of the accounts of the Quilters Parent Teacher Association for the year ended 31 August 2022. Responsibilities and basls of report As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Association as required by section 130 of the Act; or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 7/2/2Y Wendy Hughes FCCA 34 First Avenue Billericay Essex CM12 9PT
QUILTERS PTA FUNDRAISING BREAKDOWN FOR YEAR ENDED 31sf AUG 2022 GENWL FUN G IINCOME BREAKDOWN EVENTS Plzza Theatre Trlps Chrlstmas Cards Chrlstmas Wreath Chrlstmas Elfridges Chrlstmas Bazaar Chrlstmas Eve Boxes Christmas Raffle Chrlstmas Sale Ball World Book Dav Mother's Day Quiz Night Father's Dav Fete Pancakes Famlly Fun AfterfK>on 1,616 4,105 3,807 .1,120 .962 .2,827 .330 .531 .583 496 3,143 641 2.025 877 510 935 1,030 251 1,466 1,613 251 1,058 146 13,365 787 1,464 924 1,458 12,625 153 2,091 /28 lJ28 474 146 1,735 759 .11,630 .28 -579 4330 834 318 9,643 153 1,217 469 .1,140 .2,982 srRrfED .874 SALES Q.tlque 50150 Athenture Island Book Sale Wadey Bear Cake Sale Toy Sale Zoe Pirtures/Prints Quilters Stall Miscellaneous TOTAL EVENT FUNDRAISING 931 2,420 .25 818 1,360 .226 47 -3,IX)3 4249 47 381 74 428 238 382 53,952 .27056 26,0% 19.574 GRANTS, DONATIONS & SPONSORSHIP PUTicfED Coop Grant Lal Authorlty Grant Loose change Non uniform Other tknations BTR dav Donatlon . Covld19 Donation . Party Corporate Donatlons inc Glft Ald Corporate Matchlng TpxfED Dementia Week rKEr£) Pool Donatlons Inc Glft Ald 2022 Sponsor iuTKrED Crowdfundlr TOTAL DONATK>NS & SPONSORSHIP 5,449 5,449 1,038 760 87 1,038 760 87 471 242 657 5.498 315 5,989 5,989 750 5(X) 35,003 2,719 3,168 ,714 35,003 2,719 3,168 56,714 12.693 21,627 CORPORATE MARKETING / COMMISSION Easy Fundralslng Amazon Smlle Stiklns & stsmptastlc Totscan Box TOTAL MARKETING / COMMISSION 852 357 51 852 357 51 /97 27S ss 260 60 157 General PTA Expendlture NET FuNDRA1G .289 .28J45 -289 -243 IllJ26 42AIS -_
QUILTERS PTA RECEIPTS AND PAYMENTS ACCOUNTS FOR YEAR ENDED 31ST AUG 2022 REIr5 & PAYMENTS SUMMAAY £ ulrntrtct Restrkt•d IV4,1 21122 20AI RECEIPTS Futidraising Grants CrowdfutidinE Event DofMtions Corporate Donations Othor Donations Swimming Pool Donations Gift Aid Sponsorship Corporate Marketing TOTAL RECEiwrs 53,012 53,952 6,449 3,168 1,798 7,287 87 30,44XI 4,806 2,719 1,260 111926 26,468 6,449 3,168 1,798 6,787 87 2,129 750 6,055 10.925 1,769 500 30,41X> 4,603 2,719 203 1,260 63 147 1,156 49 251 PAYMENTS Fundraising Exponsos Gonoral PTA Expenditure .27,828 -289 -28 .27,856 .289 .6,893 .143 Infant School Junior School swimmi Pool .4,055 -6,081 .4,055 .6,081 -35,lJ)3 .10.258 .15.387 .12.693 -35,003 TOTAL PAYMENTS .35 031 .4S 37S CASH FUNDS 2021122 . 2494 13,748 y, .. 38,642 3A76 et Furnlraising, 35.030 48. 751 83,781 QUILTERS PTA STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST AUG 2022 CHANGE NCASH ASSE15 £ UM•striCted R•5trt£ted 3110812022 3 110812 1 Cash at bank 57,993 13,748 71,741 32,474 Cash in hand 602 602 7B9 Paypal account 15 15 453 TOTAL CASH ASSErs 58,610 13,748 72358 33,716,. We consider outstanding expenses and advanced receipts and when assessing our financial position at the AGM. Other assets and liabilities not included above Unsettled expenses of £1,173 arising from the fete, family afternoon and unclaimed 50/50 club prizes £775 in advanced deposits from the Back to the Future theatre trip An agreed donation to the schools for technology of £10,415 Additionally, there are other assets held in the form of inventory including Adventure Island tickets and merchandise for resale. These accounts were approved by the trustees and signed on their behalf. I YRCHM4GE 39.267 -187 438 Signed: Date: £91,12os Terry Wood Trustee