Minutes from Heather Playgroup AGM Meeting – Wednesday 22[nd] February 2023
Attendees
Mrs. Reeves
Mrs Fairs Mrs Whitten Mrs Todman Mrs Lee Mrs Cherubini
Katie
Kirsty Sam
Georgina
Roksana Anning
Reviewing previously agreed actions
The meeting started by reviewing previously agreed actions from the last AGM.
Location for a playdate
Staff are on a lookout for a suitable place to hold a playdate for children and for parents to drop in, meet other parents and talk to staff. Previously the playdates were held in Holmbush farm which is not longer available.
Katie suggested Happy Scamps as a good alternative and Heather Playgroup staff will look into it.
Changes to committee members
Helen checked if everyone present is still happy to stand for another year and everyone agreed.
Sasha Manning resigned from committee and Georgina has joined to take Sasha’s place. Georgina was nominated and seconded by Katie and Roxy. Welcome on board Georgina!
Manger’s report
Helen read out manager’s report. Please see attached for more information.
Finance report
Dee read out finance report. Please see attached for more information.
AOB - Recruitment process
2 suitable candidates have been selected and invited for an interview. Mrs. Whitten, Mrs. Reeves and Roxy will be interviewing candidates. The dates agreed are Tuesday 28[th] at 1 pm and Friday 3[rd] at 1 pm.
Kirsty will email interviewees the dates and will confirm their attendance.
Kirsty suggested to create a document outlining how the Playgroup is run and any information that can’t be found on the website, but the candidates may appreciate to know before the interview.
Mrs. Whitten, Mrs. Reeves and Roxy are to meet on Friday 24[th] February to discuss and agree the interview questions that will be asked during the interview.
AOB – Nominated person for OFSTED
Since Helen is leaving and she a nominated person for Ofsted, someone else needs to take on that duty. Sam is the person who will be the next nominated person for Ofsted. Helen will help Sam with the application process.
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SEPT 21 - AUG 22
Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Cash Flow Total
INCOME
Free Entitlement (plus Inc) 9,108.37 14,670.43 8,664.77 17,086.44 8,737.56 13,908.19 72,175.76
Invoiced Fees 2,198.38 903.80 2,281.88 837.00 2,295.60 2,576.60 380.10 2,502.80 405.60 187.20 827.82 38.50 15,435.28
Other (inc trf from acc) 58.00 5.00 300.00 15.00 150.00 150.00 678.00
Fundraising/donations 5.00 170.83 7.58 5.48 45.00 233.89
Outing 202.50 346.50 549.00
Landlord & Rocketeers 475.00 425.00 875.00 500.00 350.00 600.00 275.00 950.00 350.00 4,800.00
Grant/Loan 0.00
Income Subtotal 2,256.38 10,492.17 2,711.88 15,978.26 3,170.60 11,763.95 730.10 20,189.24 1,038.58 9,316.26 15,686.01 538.50 93,871.93
EXPENDITURE
Direct Staf 3,445.97 5,859.84 5,835.06 6,486.09 5,586.62 4,579.27 6,249.00 6,822.19 6,317.24 5,576.92 6,819.94 3,212.61 66,790.75
Tax and NI 122.13 158.40 276.37 105.72 211.58 501.16 313.68 97.09 327.79 2,113.92
Pension Contributions 146.75 279.16 238.14 281.27 232.44 186.14 268.74 308.98 281.58 255.42 311.12 126.62 2,916.36
Staffing subtotal 3,592.72 6,261.13 6,231.60 7,043.73 5,924.78 4,765.41 6,729.32 7,632.33 6,912.50 5,929.43 7,458.85 3,339.23 71,821.03
Uniform 201.12 147.00 32.58 380.70
Rent & Rates & Lease 175.93 42.07 42.00 54.93 314.93
Insurance (all) 708.03 834.30 1,542.33
Equipment 53.02 13.19 3.50 10.48 29.99 619.20 227.96 82.99 4.00 606.67 1,651.00
Materials 5.99 6.00 7.19 19.39 41.85 2.00 148.80 14.97 246.19
Petty Cash 0.00
Training 30.00 35.90 30.00 140.90 20.90 64.00 20.90 342.60
Seasonal (inc outing) 8.60 13.61 712.08 13.00 5.00 288.00 1,040.29
Postage & Stationery 132.10 173.99 146.88 86.81 315.08 65.38 56.90 115.82 61.90 374.39 67.32 1,596.57
Advertising/Website 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 120.00
Maintenance(inc build) 131.00 960.00 102.29 290.84 141.78 1,625.91
Prof Fees &subs 101.25 20.00 35.00 50.00 206.25
Meeting Expenses 0.00
Fundrasing Costs 0.00
Kitchen Expenses 45.38 38.21 28.68 18.43 21.82 24.25 24.54 29.44 230.75
Travel, petrol, & parking 0.00
Telephone 57.92 50.86 65.53 73.44 76.82 71.08 69.16 70.03 77.26 80.92 76.21 81.45 850.68
Electricity+Water 466.26 456.13 922.39
Tfr savings a/c 5,000.00 5,000.00 10,000.00
Landlord & Rocketeers 0.00
Grant/Loan 0.00
Misc (inc fee refunds) 58.16 383.04 78.00 20.80 22.50 562.50
Non Staffing Subtotal 341.20 394.67 6,106.83 253.54 1,907.64 920.90 995.83 2,169.94 5,876.94 1,129.40 1,318.92 217.28 21,633.09
Expenditure Subtotal 3,933.92 6,655.80 12,338.43 7,297.27 7,832.42 5,686.31 7,725.15 9,802.27 12,789.44 7,058.83 8,777.77 3,556.51 93,454.12
PROFIT/LOSS
Total Revenue (cashflow) (1,677.54) 3,836.37 (9,626.55) 8,680.99 (4,661.82) 6,077.64 (6,995.05) 10,386.97 (11,750.86) 2,257.43 6,908.24 (3,018.01) 417.81
Opening Balance 43,650.09 41,972.55 45,808.92 36,182.37 44,863.36 40,201.54 46,279.18 39,284.13 49,671.10 37,920.24 40,177.67 47,085.91
Closing Balance 41,972.55 45,808.92 36,182.37 44,863.36 40,201.54 46,279.18 39,284.13 49,671.10 37,920.24 40,177.67 47,085.91 44,067.90
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HEATHER PLAYGROUP
INCOME AND EXPENDITURE ACCOUNT : 1st September 2021 to 31st August 2022
| INCOME Fees Outing Grant / Loan Interest Accrued on savings account Donations / fundraising other (including fee deposit / trf from savings) landlord /rocketeers TOTAL BANK ACCOUNT BALANCES : As at 31st August 2022 Current Account Deposit Account Petty Cash Total |
2021/22 CURRENT YEAR 87,611.04 549.00 - 6.05 259.04 1,075.80 4,800.00 94,300.93 2021/22 CURRENT YEAR 44,447.90 52,135.71 34.25 96,617.86 |
2021/21 PRIOR YEAR 94,094.93 - - 3.58 376.91 689.58 3,940.00 99,105.00 2020/21 PRIOR YEAR 43,650.09 42,129.66 37.10 85,816.85 |
EXPENDITURE Salaries / Wages Uniform Rent / Rates Insurance Equipment / Materials Advertising / Website Seasonal (inc. Outing) Training Telephone / Postage / Stationary Electricity / water Maintenance Prof Fees and Subs AGM Expenses Fundraising Costs Milk / Kitchen Supplies Travel / Motor Expenses other landlord / rockateers TOTAL I&E to Bank Reconciliation Increase / (Decrease) - Bank Surplus / (Deficit) - I&E |
2021/22 CURRENT YEAR 71,821.03 380.70 314.93 1,542.33 1,901.62 120.00 1,059.18 342.60 2,448.25 922.39 1,625.91 206.25 - 1.00 250.48 0.75 562.50 - 83,499.92 CURRENT YEAR 10,801.01 10,801.01 |
2020/21 PRIOR YEAR 65,601.71 - - 1,577.53 2,760.25 120.00 124.27 180.00 2,543.03 1,324.37 3,950.69 285.25 - - 386.03 - 266.90 - 79,120.03 PRIOR YEAR 19,984.97 19,984.97 |
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I have examined the financial records of Heather Playgroup and verify that the statements above accurately represents the financial activity of the Playgroup for the year 1st September 2021 to 31st August 2022
……………………………………………………
Claire Green
Oct-22