Minutes from Heather Playgroup AGM Meeting – Wednesday 22[nd] February 2023 ## **Attendees** Mrs. Reeves Mrs Fairs Mrs Whitten Mrs Todman Mrs Lee Mrs Cherubini Katie Kirsty Sam Georgina Roksana Anning ## **Reviewing previously agreed actions** The meeting started by reviewing previously agreed actions from the last AGM. ## **Location for a playdate** Staff are on a lookout for a suitable place to hold a playdate for children and for parents to drop in, meet other parents and talk to staff. Previously the playdates were held in Holmbush farm which is not longer available. Katie suggested Happy Scamps as a good alternative and Heather Playgroup staff will look into it. ## **Changes to committee members** Helen checked if everyone present is still happy to stand for another year and everyone agreed. Sasha Manning resigned from committee and Georgina has joined to take Sasha’s place. Georgina was nominated and seconded by Katie and Roxy. Welcome on board Georgina! ## **Manger’s report** Helen read out manager’s report. Please see attached for more information. ## **Finance report** Dee read out finance report. Please see attached for more information. **AOB - Recruitment process** 2 suitable candidates have been selected and invited for an interview. Mrs. Whitten, Mrs. Reeves and Roxy will be interviewing candidates. The dates agreed are Tuesday 28[th] at 1 pm and Friday 3[rd] at 1 pm. Kirsty will email interviewees the dates and will confirm their attendance. Kirsty suggested to create a document outlining how the Playgroup is run and any information that can’t be found on the website, but the candidates may appreciate to know before the interview. Mrs. Whitten, Mrs. Reeves and Roxy are to meet on Friday 24[th] February to discuss and agree the interview questions that will be asked during the interview. ## **AOB – Nominated person for OFSTED** Since Helen is leaving and she a nominated person for Ofsted, someone else needs to take on that duty. Sam is the person who will be the next nominated person for Ofsted. Helen will help Sam with the application process. **----- Start of picture text -----**
SEPT 21 - AUG 22
Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Cash Flow Total
INCOME
Free Entitlement (plus Inc) 9,108.37 14,670.43 8,664.77 17,086.44 8,737.56 13,908.19 72,175.76
Invoiced Fees 2,198.38 903.80 2,281.88 837.00 2,295.60 2,576.60 380.10 2,502.80 405.60 187.20 827.82 38.50 15,435.28
Other (inc trf from acc) 58.00 5.00 300.00 15.00 150.00 150.00 678.00
Fundraising/donations 5.00 170.83 7.58 5.48 45.00 233.89
Outing 202.50 346.50 549.00
Landlord & Rocketeers 475.00 425.00 875.00 500.00 350.00 600.00 275.00 950.00 350.00 4,800.00
Grant/Loan 0.00
Income Subtotal 2,256.38 10,492.17 2,711.88 15,978.26 3,170.60 11,763.95 730.10 20,189.24 1,038.58 9,316.26 15,686.01 538.50 93,871.93
EXPENDITURE
Direct Staf 3,445.97 5,859.84 5,835.06 6,486.09 5,586.62 4,579.27 6,249.00 6,822.19 6,317.24 5,576.92 6,819.94 3,212.61 66,790.75
Tax and NI 122.13 158.40 276.37 105.72 211.58 501.16 313.68 97.09 327.79 2,113.92
Pension Contributions 146.75 279.16 238.14 281.27 232.44 186.14 268.74 308.98 281.58 255.42 311.12 126.62 2,916.36
Staffing subtotal 3,592.72 6,261.13 6,231.60 7,043.73 5,924.78 4,765.41 6,729.32 7,632.33 6,912.50 5,929.43 7,458.85 3,339.23 71,821.03
Uniform 201.12 147.00 32.58 380.70
Rent & Rates & Lease 175.93 42.07 42.00 54.93 314.93
Insurance (all) 708.03 834.30 1,542.33
Equipment 53.02 13.19 3.50 10.48 29.99 619.20 227.96 82.99 4.00 606.67 1,651.00
Materials 5.99 6.00 7.19 19.39 41.85 2.00 148.80 14.97 246.19
Petty Cash 0.00
Training 30.00 35.90 30.00 140.90 20.90 64.00 20.90 342.60
Seasonal (inc outing) 8.60 13.61 712.08 13.00 5.00 288.00 1,040.29
Postage & Stationery 132.10 173.99 146.88 86.81 315.08 65.38 56.90 115.82 61.90 374.39 67.32 1,596.57
Advertising/Website 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 120.00
Maintenance(inc build) 131.00 960.00 102.29 290.84 141.78 1,625.91
Prof Fees &subs 101.25 20.00 35.00 50.00 206.25
Meeting Expenses 0.00
Fundrasing Costs 0.00
Kitchen Expenses 45.38 38.21 28.68 18.43 21.82 24.25 24.54 29.44 230.75
Travel, petrol, & parking 0.00
Telephone 57.92 50.86 65.53 73.44 76.82 71.08 69.16 70.03 77.26 80.92 76.21 81.45 850.68
Electricity+Water 466.26 456.13 922.39
Tfr savings a/c 5,000.00 5,000.00 10,000.00
Landlord & Rocketeers 0.00
Grant/Loan 0.00
Misc (inc fee refunds) 58.16 383.04 78.00 20.80 22.50 562.50
Non Staffing Subtotal 341.20 394.67 6,106.83 253.54 1,907.64 920.90 995.83 2,169.94 5,876.94 1,129.40 1,318.92 217.28 21,633.09
Expenditure Subtotal 3,933.92 6,655.80 12,338.43 7,297.27 7,832.42 5,686.31 7,725.15 9,802.27 12,789.44 7,058.83 8,777.77 3,556.51 93,454.12
PROFIT/LOSS
Total Revenue (cashflow) (1,677.54) 3,836.37 (9,626.55) 8,680.99 (4,661.82) 6,077.64 (6,995.05) 10,386.97 (11,750.86) 2,257.43 6,908.24 (3,018.01) 417.81
Opening Balance 43,650.09 41,972.55 45,808.92 36,182.37 44,863.36 40,201.54 46,279.18 39,284.13 49,671.10 37,920.24 40,177.67 47,085.91
Closing Balance 41,972.55 45,808.92 36,182.37 44,863.36 40,201.54 46,279.18 39,284.13 49,671.10 37,920.24 40,177.67 47,085.91 44,067.90
**----- End of picture text -----**
**HEATHER PLAYGROUP** ## **INCOME AND EXPENDITURE ACCOUNT : 1st September 2021 to 31st August 2022** |**INCOME**
Fees
Outing
Grant / Loan
Interest Accrued on savings account
Donations / fundraising
other (including fee deposit / trf from savings)
landlord /rocketeers
**TOTAL**
**BANK ACCOUNT BALANCES : As at 31st August 2022**
Current Account
Deposit Account
Petty Cash
**Total**|**2021/22**
**CURRENT YEAR**
87,611.04
549.00
-
6.05
259.04
1,075.80
4,800.00
**94,300.93**

**2021/22**
**CURRENT YEAR**
44,447.90
52,135.71
34.25
**96,617.86**|**2021/21**
**PRIOR YEAR**
94,094.93
-
-
3.58
376.91
689.58
3,940.00
**99,105.00**
**2020/21**
**PRIOR YEAR**
43,650.09
42,129.66
37.10
**85,816.85**|**EXPENDITURE**
Salaries / Wages
Uniform
Rent / Rates
Insurance
Equipment / Materials
Advertising / Website
Seasonal (inc. Outing)
Training
Telephone / Postage / Stationary
Electricity / water
Maintenance
Prof Fees and Subs
AGM Expenses
Fundraising Costs
Milk / Kitchen Supplies
Travel / Motor Expenses
other
landlord / rockateers
**TOTAL**
**I&E to Bank Reconciliation**
Increase / (Decrease) - Bank
Surplus / (Deficit) - I&E||**2021/22**
**CURRENT YEAR**
71,821.03
380.70
314.93
1,542.33
1,901.62
120.00
1,059.18
342.60
2,448.25
922.39
1,625.91
206.25
-
1.00
250.48
0.75
562.50
-
**83,499.92**
**CURRENT YEAR**
10,801.01
10,801.01|**2020/21**
**PRIOR YEAR**
65,601.71
-
-
1,577.53
2,760.25
120.00
124.27
180.00
2,543.03
1,324.37
3,950.69
285.25
-
-
386.03
-
266.90
-
**79,120.03**
**PRIOR YEAR**
19,984.97
19,984.97| |---|---|---|---|---|---|---| I have examined the financial records of Heather Playgroup and verify that the statements above accurately represents the financial activity of the Playgroup for the year 1st September 2021 to 31st August 2022 …………………………………………………… **Claire Green** **Oct-22**