2021-08-31-accounts - Heather Playgroup

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MEETING MINUTES

Aim/Purpose AGM 2022

Date 21/03/22 8.30pm to 9pm Page 1 of 1

Persons Present Sam Knight, Katie Jones, Helen Wood, Dee Lee, Anita Reeves, Coral Whiten, Pip Cherubini, Lisa Fairs, Emma Todman, Peter Yea

Apologies from Roxi Anning and Sasha Manning

Description of items discussed	Action (initials)
1. Helen welcomed everyone and thanked them for coming. She read through her managers report – report is attached and forms part of the minutes. 2. Dee covered the finance report – copy is attached and forms part of the minutes 3. Mr Yea asked whether the playgroup looks for second hand items when looking for new resources etc. Helen advised that we do but we prefer ended open play items, eg crates and wooden planks to encourage imaginative play, rather than actual toys 4. Ways to re-engage with the parents – now that the pandemic is becoming part of everyday life and restrictions have been lifted, we need to look at how we can start to re-engage with parents. Dropping children at the gate in the morning is much better for the children to settle but not so good when a parent would like to talk to staff etc. Helen is looking at booking an outing in the Summer term after a positive response to the parent survey. Replies were split on the transport options of a coach or finding their own way there. A survey would be a good idea to get parents views on how they would like to engage and be involved with playgroup. As well as the option of a general stay and play morning once a term, another option mentioned was maybe to have a stay and play session at the end of the day – for the last hour of the session before pick up. 5. It was suggested that maybe at collection time, it was possible for the parents to wait in the playground, rather than in a queue at the gate, this would provide more opportunity for parents to mingle. 6. A social event like the ones we used to do at Holmbush Farm might be another option, where parents are free to turn up if they would like to – a picnic in the park in the summer was one suggestion, something that is easy to get to for those parents who do not drive and is also free of charge. 7. Minutes from the last AGM were read and signed. Meeting closed at 9pm

Description of items discussed

Action (initials)

1. Helen welcomed everyone and thanked them for coming. She read
through her managers report – report is attached and forms part of the
minutes.
2. Dee covered the finance report – copy is attached and forms part of the
minutes
3. Mr Yea asked whether the playgroup looks for second hand items
when looking for new resources etc. Helen advised that we do but we
prefer ended open play items, eg crates and wooden planks to
encourage imaginative play, rather than actual toys
4. Ways to re-engage with the parents – now that the pandemic is
becoming part of everyday life and restrictions have been lifted, we
need to look at how we can start to re-engage with parents. Dropping
children at the gate in the morning is much better for the children to
settle but not so good when a parent would like to talk to staff etc.
Helen is looking at booking an outing in the Summer term after a
positive response to the parent survey. Replies were split on the
transport options of a coach or finding their own way there. A survey
would be a good idea to get parents views on how they would like to
engage and be involved with playgroup. As well as the option of a
general stay and play morning once a term, another option mentioned
was maybe to have a stay and play session at the end of the day – for
the last hour of the session before pick up.
5. It was suggested that maybe at collection time, it was possible for the
parents to wait in the playground, rather than in a queue at the gate,
this would provide more opportunity for parents to mingle.
6. A social event like the ones we used to do at Holmbush Farm might be
another option, where parents are free to turn up if they would like to –
a picnic in the park in the summer was one suggestion, something that
is easy to get to for those parents who do not drive and is also free of
charge.
7. Minutes from the last AGM were read and signed. Meeting closed at
9pm

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SEPT 20 - AUG 21
Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Cash Flow Total
INCOME
Free Entitlement (plus Inc) 6,167.87 6,047.72 14,439.60 7,310.40 3,394.27 17,687.37 9,614.07 13,897.91 78,559.21
Invoiced Fees 1,643.40 846.60 1,613.20 389.32 1,382.40 1,843.60 1,405.40 1,474.00 1,794.40 843.60 1,988.40 311.40 15,535.72
Other (inc trf from acc) 4.75 134.19 117.40 429.73 3.51 689.58
Fundraising/donations 5.00 40.00 105.00 45.00 65.00 75.04 335.04
Outing 0.00
Landlord & Rocketeers 1,200.00 360.00 360.00 420.00 280.00 360.00 220.00 380.00 360.00 3,940.00
Grant/Loan 0.00
Income Subtotal 2,843.40 7,374.47 8,030.67 15,288.92 1,662.40 9,393.19 4,962.07 19,586.37 2,014.40 10,837.67 16,676.04 389.95 99,059.55
EXPENDITURE
Direct Staf 4,105.46 5,277.57 5,306.72 6,038.24 4,763.98 4,746.32 5,191.23 4,354.59 6,644.00 5,021.31 7,092.86 2,966.25 61,508.53
Tax and NI 83.26 112.29 277.41 74.45 63.68 37.40 316.13 79.77 445.54 1,489.93
Pension Contributions 188.97 215.40 229.85 270.88 205.93 207.68 215.59 191.09 280.54 211.78 267.51 118.03 2,603.25
Staffing subtotal 4,294.43 5,576.23 5,648.86 6,586.53 4,969.91 5,028.45 5,470.50 4,583.08 7,240.67 5,312.86 7,805.91 3,084.28 65,601.71
Uniform 0.00
Rent & Rates & Lease 0.00
Insurance (all) 50.40 708.03 819.10 1,577.53
Equipment 27.95 228.54 75.54 27.59 29.99 146.94 13.50 274.22 648.35 735.99 12.95 2,221.56
Materials 126.35 50.82 9.90 250.90 87.30 1.50 526.77
Petty Cash 0.00
Training 30.00 48.20 45.00 15.00 20.90 20.90 180.00
Seasonal (inc outing) 30.00 74.52 7.70 112.22
Postage & Stationary 326.78 35.96 246.65 106.18 213.95 94.51 387.14 270.66 194.93 26.81 1,903.57
Advertising/Website 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 120.00
Maintenance(inc build) 138.00 162.00 728.99 2,370.21 390.00 161.49 3,950.69
Prof Fees &subs 50.00 121.25 8.10 20.90 35.00 50.00 285.25
Meeting Expenses 0.00
Fundrasing Costs 0.00
Kitchen Expenses 51.54 12.80 67.27 29.80 4.87 31.47 59.75 38.80 62.77 359.07
Travel, petrol, & parking 0.00
Telephone 50.68 51.98 58.52 55.52 50.70 51.56 56.43 51.48 47.98 49.45 60.10 55.06 639.46
Electricity+Water 550.68 773.69 1,324.37
Tfr savings a/c 6,000.00 6,000.00 12,000.00
Landlord & Rocketeers 0.00
Grant/Loan 0.00
Misc (inc fee refunds) 164.50 0.10 102.30 266.90
Non Staffing Subtotal 567.35 525.63 1,688.78 6,399.19 840.20 1,012.42 3,207.29 479.98 6,913.46 1,809.13 1,875.05 148.91 25,467.39
Expenditure Subtotal 4,861.78 6,101.86 7,337.64 12,985.72 5,810.11 6,040.87 8,677.79 5,063.06 14,154.13 7,121.99 9,680.96 3,233.19 91,069.10
PROFIT/LOSS
Total Revenue (cashflow) (2,018.38) 1,272.61 693.03 2,303.20 (4,147.71) 3,352.32 (3,715.72) 14,523.31 (12,139.73) 3,715.68 6,995.08 (2,843.24) 7,990.45
Opening Balance 35,659.64 33,641.26 34,913.87 35,606.90 37,910.10 33,762.39 37,114.71 33,398.99 47,922.30 35,782.57 39,498.25 46,493.33
Closing Balance 33,641.26 34,913.87 35,606.90 37,910.10 33,762.39 37,114.71 33,398.99 47,922.30 35,782.57 39,498.25 46,493.33 43,650.09
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HEATHER PLAYGROUP

INCOME AND EXPENDITURE ACCOUNT : 1st September 2020 to 31st August 2021

INCOME Fees Outing Grant / Loan Interest Accrued on savings account Donations / fundraising other (including fee deposit / trf from savings) landlord /rocketeers TOTAL BANK ACCOUNT BALANCES : As at 31st August 2021 Current Account Deposit Account Petty Cash Total	2020/21 CURRENT YEAR 94,094.93 - - 3.58 376.91 689.58 3,940.00 99,105.00 2020/21 CURRENT YEAR 43,650.09 42,129.66 37.10 85,816.85	2019/20 PRIOR YEAR 85,632.57 - - 12.26 454.34 33.60 - 86,132.77 2019/20 PRIOR YEAR 35,659.64 30,126.08 46.16 65,831.88	EXPENDITURE Salaries / Wages Uniform Rent / Rates Insurance Equipment / Materials Advertising / Website Seasonal (inc. Outing) Training Telephone / Postage / Stationary Electricity / water Maintenance Prof Fees and Subs AGM Expenses Fundraising Costs Milk / Kitchen Supplies Travel / Motor Expenses other landlord / rockateers TOTAL I&E to Bank Reconciliation Increase / (Decrease) - Bank Surplus / (Deficit) - I&E		2020/21 CURRENT YEAR 65,601.71 - - 1,577.53 2,760.25 120.00 124.27 180.00 2,543.03 1,324.37 3,950.69 285.25 - - 386.03 - 266.90 - 79,120.03 CURRENT YEAR 19,984.97 19,984.97	2019/20 PRIOR YEAR 62,781.00 - 104.00 1,460.75 1,050.22 153.00 101.65 466.80 2,086.14 757.14 1,098.51 248.05 25.84 1.00 397.14 18.40 1,461.17 1,450.00 73,660.81 PRIOR YEAR 12,471.96 12,471.96

I have examined the financial records of Heather Playgroup and verify that the statements above accurately represents the financial activity of the Playgroup for the year 1st September 2020 to 31st August 2021

……………………………………………………

Claire Green

Oct-21