## MEETING MINUTES Aim/Purpose AGM 2022 Date 21/03/22 8.30pm to 9pm Page 1 of 1 Persons Present Sam Knight, Katie Jones, Helen Wood, Dee Lee, Anita Reeves, Coral Whiten, Pip Cherubini, Lisa Fairs, Emma Todman, Peter Yea Apologies from Roxi Anning and Sasha Manning |Description of items discussed|Action (initials)| |---|---| |1. Helen welcomed everyone and thanked them for coming. She read
through her managers report – report is attached and forms part of the
minutes.
2. Dee covered the finance report – copy is attached and forms part of the
minutes
3. Mr Yea asked whether the playgroup looks for second hand items
when looking for new resources etc. Helen advised that we do but we
prefer ended open play items, eg crates and wooden planks to
encourage imaginative play, rather than actual toys
4. Ways to re-engage with the parents – now that the pandemic is
becoming part of everyday life and restrictions have been lifted, we
need to look at how we can start to re-engage with parents. Dropping
children at the gate in the morning is much better for the children to
settle but not so good when a parent would like to talk to staff etc.
Helen is looking at booking an outing in the Summer term after a
positive response to the parent survey. Replies were split on the
transport options of a coach or finding their own way there. A survey
would be a good idea to get parents views on how they would like to
engage and be involved with playgroup. As well as the option of a
general stay and play morning once a term, another option mentioned
was maybe to have a stay and play session at the end of the day – for
the last hour of the session before pick up.
5. It was suggested that maybe at collection time, it was possible for the
parents to wait in the playground, rather than in a queue at the gate,
this would provide more opportunity for parents to mingle.
6. A social event like the ones we used to do at Holmbush Farm might be
another option, where parents are free to turn up if they would like to –
a picnic in the park in the summer was one suggestion, something that
is easy to get to for those parents who do not drive and is also free of
charge.
7. Minutes from the last AGM were read and signed. Meeting closed at
9pm|| ============================================================================= ============================================================================= **----- Start of picture text -----**
SEPT 20 - AUG 21
Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Cash Flow Total
INCOME
Free Entitlement (plus Inc) 6,167.87 6,047.72 14,439.60 7,310.40 3,394.27 17,687.37 9,614.07 13,897.91 78,559.21
Invoiced Fees 1,643.40 846.60 1,613.20 389.32 1,382.40 1,843.60 1,405.40 1,474.00 1,794.40 843.60 1,988.40 311.40 15,535.72
Other (inc trf from acc) 4.75 134.19 117.40 429.73 3.51 689.58
Fundraising/donations 5.00 40.00 105.00 45.00 65.00 75.04 335.04
Outing 0.00
Landlord & Rocketeers 1,200.00 360.00 360.00 420.00 280.00 360.00 220.00 380.00 360.00 3,940.00
Grant/Loan 0.00
Income Subtotal 2,843.40 7,374.47 8,030.67 15,288.92 1,662.40 9,393.19 4,962.07 19,586.37 2,014.40 10,837.67 16,676.04 389.95 99,059.55
EXPENDITURE
Direct Staf 4,105.46 5,277.57 5,306.72 6,038.24 4,763.98 4,746.32 5,191.23 4,354.59 6,644.00 5,021.31 7,092.86 2,966.25 61,508.53
Tax and NI 83.26 112.29 277.41 74.45 63.68 37.40 316.13 79.77 445.54 1,489.93
Pension Contributions 188.97 215.40 229.85 270.88 205.93 207.68 215.59 191.09 280.54 211.78 267.51 118.03 2,603.25
Staffing subtotal 4,294.43 5,576.23 5,648.86 6,586.53 4,969.91 5,028.45 5,470.50 4,583.08 7,240.67 5,312.86 7,805.91 3,084.28 65,601.71
Uniform 0.00
Rent & Rates & Lease 0.00
Insurance (all) 50.40 708.03 819.10 1,577.53
Equipment 27.95 228.54 75.54 27.59 29.99 146.94 13.50 274.22 648.35 735.99 12.95 2,221.56
Materials 126.35 50.82 9.90 250.90 87.30 1.50 526.77
Petty Cash 0.00
Training 30.00 48.20 45.00 15.00 20.90 20.90 180.00
Seasonal (inc outing) 30.00 74.52 7.70 112.22
Postage & Stationary 326.78 35.96 246.65 106.18 213.95 94.51 387.14 270.66 194.93 26.81 1,903.57
Advertising/Website 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 120.00
Maintenance(inc build) 138.00 162.00 728.99 2,370.21 390.00 161.49 3,950.69
Prof Fees &subs 50.00 121.25 8.10 20.90 35.00 50.00 285.25
Meeting Expenses 0.00
Fundrasing Costs 0.00
Kitchen Expenses 51.54 12.80 67.27 29.80 4.87 31.47 59.75 38.80 62.77 359.07
Travel, petrol, & parking 0.00
Telephone 50.68 51.98 58.52 55.52 50.70 51.56 56.43 51.48 47.98 49.45 60.10 55.06 639.46
Electricity+Water 550.68 773.69 1,324.37
Tfr savings a/c 6,000.00 6,000.00 12,000.00
Landlord & Rocketeers 0.00
Grant/Loan 0.00
Misc (inc fee refunds) 164.50 0.10 102.30 266.90
Non Staffing Subtotal 567.35 525.63 1,688.78 6,399.19 840.20 1,012.42 3,207.29 479.98 6,913.46 1,809.13 1,875.05 148.91 25,467.39
Expenditure Subtotal 4,861.78 6,101.86 7,337.64 12,985.72 5,810.11 6,040.87 8,677.79 5,063.06 14,154.13 7,121.99 9,680.96 3,233.19 91,069.10
PROFIT/LOSS
Total Revenue (cashflow) (2,018.38) 1,272.61 693.03 2,303.20 (4,147.71) 3,352.32 (3,715.72) 14,523.31 (12,139.73) 3,715.68 6,995.08 (2,843.24) 7,990.45
Opening Balance 35,659.64 33,641.26 34,913.87 35,606.90 37,910.10 33,762.39 37,114.71 33,398.99 47,922.30 35,782.57 39,498.25 46,493.33
Closing Balance 33,641.26 34,913.87 35,606.90 37,910.10 33,762.39 37,114.71 33,398.99 47,922.30 35,782.57 39,498.25 46,493.33 43,650.09
**----- End of picture text -----**
**HEATHER PLAYGROUP** ## **INCOME AND EXPENDITURE ACCOUNT : 1st September 2020 to 31st August 2021** |**INCOME**
Fees
Outing
Grant / Loan
Interest Accrued on savings account
Donations / fundraising
other (including fee deposit / trf from savings)
landlord /rocketeers
**TOTAL**
**BANK ACCOUNT BALANCES : As at 31st August 2021**
Current Account
Deposit Account
Petty Cash
**Total**|**2020/21**
**CURRENT YEAR**
94,094.93
-
-
3.58
376.91
689.58
3,940.00
**99,105.00**

**2020/21**
**CURRENT YEAR**
43,650.09
42,129.66
37.10
**85,816.85**|**2019/20**
**PRIOR YEAR**
85,632.57
-
-
12.26
454.34
33.60
-
**86,132.77**
**2019/20**
**PRIOR YEAR**
35,659.64
30,126.08
46.16
**65,831.88**|**EXPENDITURE**
Salaries / Wages
Uniform
Rent / Rates
Insurance
Equipment / Materials
Advertising / Website
Seasonal (inc. Outing)
Training
Telephone / Postage / Stationary
Electricity / water
Maintenance
Prof Fees and Subs
AGM Expenses
Fundraising Costs
Milk / Kitchen Supplies
Travel / Motor Expenses
other
landlord / rockateers
**TOTAL**
**I&E to Bank Reconciliation**
Increase / (Decrease) - Bank
Surplus / (Deficit) - I&E||**2020/21**
**CURRENT YEAR**
65,601.71
-
-
1,577.53
2,760.25
120.00
124.27
180.00
2,543.03
1,324.37
3,950.69
285.25
-
-
386.03
-
266.90
-
**79,120.03**
**CURRENT YEAR**
19,984.97
19,984.97|**2019/20**
**PRIOR YEAR**
62,781.00
-
104.00
1,460.75
1,050.22
153.00
101.65
466.80
2,086.14
757.14
1,098.51
248.05
25.84
1.00
397.14
18.40
1,461.17
1,450.00
**73,660.81**
**PRIOR YEAR**
12,471.96
12,471.96| |---|---|---|---|---|---|---| I have examined the financial records of Heather Playgroup and verify that the statements above accurately represents the financial activity of the Playgroup for the year 1st September 2020 to 31st August 2021 …………………………………………………… **Claire Green** **Oct-21**