TRUSTEES ANNUAL REPORT FOR ThE YEAR ENDED 31ST MARCH 2023 Objectives and Activiti The object of the is to advance the education of the public in the history and heritage of the town of Maldon, Essex and Fast Anglia Our activities indude the exhibition of the Maldon ED)broidery, exhibitions of local anefacts, displays of art work from local, Essex and East Anglian arttsts, and a comprehensive archive of historical videos and photographs as well as oral history recordings. This provides a centre for historical interest and expertise for Maldon and beyond. It contributes to the enjoyment of educational resources for all ages. It improves the interpretauon of Maldon's history through the stories depicted on the Embroidery and in the archive displays. Thus, importantly contributing to the economy of the area by enhancing the social and leisure resources available to both local tesidents and visitors to the atea. In planning their activities, the ThLStees have kept in mind the Charity Commission guidance on public benefit. The work of the Trust is supported by a dedicated group of 20 volunteers lead by our Centre Manager, and also the 7 Thistees. The first section:_ Objectives and activities can stay the same Achievements and Perfonnance The Chariry has succeeded in fulfilling the objectives as set out in the Declarauon of Th1. The Thist is seeking Charitable Incor}raed Organisation status and the Town Council has granted us a ten year extension ro our lease. Both are now almost at comple(ion. The Maldon WltOr Infomiation Desk is proving a valuable addition to the centre, brin8ing in both visitors from the town and further afield for inforn]ation about what to VISIL what's on locauy etc. Schix)l and adult Visits for tall(s on Ihe embn)idery prove popular. These can now be booked via the website. The original embroidery booklei has been updated and is now on sale in the Centre. We have replaced the lighting over the embroidery to LED mbes so that they are more energy efficient. We have a new website which is much more attractive and holds a great deal of inforniation for visito. This was funded by a grant from the locality fund. A monthly article appears in a local magazine as well &$ using Fabook and Thyitter to advertise our events and exhibitions. The Maldon Society have utKlated their equipment, housed in the Centre. so we now have their considerable archive of photoaphS and videos on a toucFscreen. This is proving very popular with ViSLtors as they now have easy acce55 to the archive. The heritage weekend saw a re-enactment group create interest ID the Saxon perirf taking us back to the time of the Battle of Maldon. We had a full and varied progrduune of art exhibitions provided by local artists, throughout the year, which appealed to a wide range of visito. Financial Review 2022fL3 Our surplus for the Year was a satisfactory £5,920 as shown in our Annual Accounts. Our varied programme of Exhibitions by local artists and craftsman. which continued to be very well supponed. combined with sales from our Craft Shop, provided the main fancial support for our
activiues, together with the welcome Giant from Maldon Tovrn Council of £6.500. We were also enabled to completely upgrade our website helped by the Grant of £2,000 from the Essex County Council Localities Fund. Our net Funds at the Year end totalled £22.448. This is sufficient to provide working capital and to safeguard our level of activity in the near future. However. we are faced with a aterIal increase in electricity charges when our three year contract expires in Augusl other inflauonary cost increases, as well as uncertainty as to how well OUT Visitor numbers will hold up, and how much they will spend in the curnt economic dimate. Structure Governance and Management We are governed by a Declaration of Trust dated 18th seprnbel 1989 and revised on 17th March 2008. The Chariry is governed by the boaTd of nine Thtstees and the Centre run by the Manager assisted by volunteers. The Charity works dosely with the other heritage organisations in the District. Reference and Administrative Detai We are named The Maeldune Trust registered with the Chariry CoEnmission No 802226 and operate from The Maeldune Heritage Centre on The Ground Floor, Plume Building, St PeteTS Tower, Market Hill. Maldon CM9 4PZ The Thistees are: _ Jillian Hipsey Helen Philpott Derek Jones Dorreen Linton Rachel Wood Colin Pryke Lindsey Wright Chairnian Vice chairman and Secretary Centre Manager. - Lynda O'Brien Approved by the Thistees and signed on their behalf on 2* May 2023 Jillian Hipsey Chairman of the Maddune Trust
l oport to the trusteeson myexaminath)n oftt acamwts ofthe abm 1.the Trusff) forthe year ended 31" Marth 2013. A5 the charity's trtee5 of the Tru5L are rewnslble forthe preparatlon of the accuunts in accordatKe with the requiTpments ofthe Charit5 Act 20111"thekfl. HavlnB sattsfied myselFthat thè charlty ts not sublect to audlt undercompany law and 15 ell8lble for independent examination. I examined your charlty's ac£omts as requlred sectlon 145 of the ACL In carryin8 Out my examlTrallon. I follo1 aNthe 4WKat4e DIOCth)r gfven byt Charty Commi551on wts5ectkm 145(5Mbl ofthekt I have completed myexaminatlon. I confirn) that matrrfèl matters have come to my attentlon In connectlon wfth the evmination whkh 8i¥Es me Cause to betie¥e Vt in, ary material respect: the attounting records were not kept In accordatKe wtth sectn 130of kt: or the accounts dld Th)t accorf the acc{rtm Tecord% or the accounts dKI FWJt compty with the applKabk requlrementsconcèrnlng thè forn and eontent of accounts set out kn tr Charhks lknunts and Reports) Regulations 20)8 other than any requirementthat the accounts 8P4 a falrf whkh is not a matter In orryrw ovt my ex•mlnatlon I noted a lapse In thè keepk of a¢countltVd records to document the recelpt of Exhlbhlon Fee& You ha¥e confirmed that rrfocew ha¥T been establI#d to ensure approprlate ColdS are forthSs Irm In futtwe. The accounts also sKMT th•t £1.5 twas receKd fnxn Rotsry aub of Mahlon and subsequent re- donated toThe Mat(h)n SO¢ forthe wrp05esof financ1 a speclf piece ofequipment owned the latter. A8ain, these trSaCEk1ns are recorded in Boa meeti mIrw5 etr. and It Is not clear why this mow passed thrOh the TrusV5 accow1 You hwe asswed me that the rrNMey from the Rotary aub was lrterthd forThe Malthln Soc and noi the Tnm •NI that thls was a oneoff lapse. Flnalty. tt was also appartrt from myeyaminatk>nthat there *re a number of operattonal tssues 3rf5in8 from introducthn of a new Card Reader the result that therè were errors in the reporti of daity takiwy and mirt)r differerKes In the reconciliatlon of sales and income. Whlls( there Is nothing to S that thls rwhed Sn a materlal financial the trustee5 should use th15 Signed: ame.. Kad Davks Date: 8 $1 2023
IJAELDUIIE TRUST RECEivfs AND PAYMEIITS ACCOUNT YEAR ENDED 31° CH 2023 UNRESTRICTED FUNDS 2022 RECEIPTS Exhibttion and Shop Sales Grant Maldon TO Councal Donations Bank Intere8t Interest Totsl r•c•lpts 48,453 5.5C 624 on 54,6n PAYMENT8 Due to Artists Shop Purtha¥es Bank Commt8skJn Charges Salarie8 Other Staff Costs Eledn'city and Water In8uran Other ProF¢rty Costs Dj'splay and Equipment Purth Printing P08tage and Slatiowy Telephon8S ITCo8ts Independent ExamKwJ Fe& Sundry ex8e8 28.214 4,497 1.136 10.760 195 26.562 3,422 1.223 8,470 1,462 754 265 1,988 73 1.034 410 578 1,013 137 308 Total P•ym•nts 46,079 Oponlng Cash Fund8 I19 Ca•h Fund• 4137 19365 8.498 10.767 19,265