MECHANICAL MUSIC MUSEUM AND BYGONES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MAY 2021 Registsred Charity No. 801863 Charity Corbtact Name Mr J Llng. Grange Fafm. Old Bury Road, Pal9rave, Diss, IP22 1AZ
MECHANICAL MUSIC MUSEUM AND BYGONES Index to the financlal statements For the year ended 31 May 2021 Contents Pa99 Trustees, Annual Report Independent Examinerfs Report Receipts and Payments AccnI ststement of Assets and Liabilities Notes to the Accounts
MECHANICAL MUSIC MUSEUM AND BYGONES Tntstees. Annual Report For the year ended 31 May 2021 The TrLbslees psent their report for the year ended 31 May 2021. The Charity was established by a Deckgratn of Trust Oeed dated 11 April 1989 and is registered wi(h the Charty Commission, number 801863. The contact address for the charity is Grange Fami. Bury Road. PabJrave, IP22 1A2. The Trustees The Tnjslees who seNed during the year and to the dale of signing were.. B S Finbow R Keeble P S Scruby G Clarke J Ling J R Seruby lapptynted 19 June 20221 Deceased Advisers Bank Lloyds TSB 54 Ipsw¢h Street Stowmarket Suffolk Independent Examiner Giles Kerkham Larf(ing Gcwen LLP Chartered Accountants Faiers House Gilray Road Diss IP22 4WR Objects and Public Benefit The Charity is established to provide for the thancemenl of public educaknn by the provision of the Museum ¢omprising the existing colleciion logelher with such other exhibits or items as may from time to lime be comprised in Ihe trust fund and lo preseNe the same as a collection. The charity has had due regard to the Charity Commission's guidance on public benefrt. Achievements and perforniance The main achievements of the charrty are detailed wrthin the Chairmans summary on page 3. Page 1
MECHANICAL MUSIC MUSEUM AND BYGONES Trusteo$' Annual Report Icontinuedl For the year ended 31 May 2021 Mgthods used to select and appolnt trustees When a vacancy arises, the trustees nsider the the skilL8. expertise aThJ experien requir of a new board member. Where a potential candmdale is kncwn to the board, the caThJidate is approached directly and. ff considerd suitable, is appc¥nled by a majority in favour. Where a portenlial candidate is not known lo the L%)ard, the vacancy is advertised and the appointment prows is carried out by a recrui(menl panel consisting of the Chaimiand and one or two other trustees. When a surtable candidate is found, reComMendatn is made lo the tK)ard and appointment fdlows a ma1<Ity vole in favour. Reserves Unreslricled funds are needed lo promde funds whh can be designaled to specffjc projects to enable these projects lo bè undertaken al short nots" and lo cover adrninistration, fund-raising and support costs wilhoul whh the charity could not functK)n. The charity had free reseTves (excluding fixed assels) of £73.089 at 31 May202112020.' £54.9551. The Trustees monitor and rewew the reserves at regular inlwvals. JJLlng Date: PaJe 2
MECHANICAL MUSIC MUSEUM AND BYGONES Chalrnian's Summary For the yoar endèd 31 May 2021 A good start was made wth a film crew from BBC's"Bargain Hunf proJrarnme visiting the Museum to record footage with presenter Charles Ross. A great tine was had by all and this was broadcast on BBC1 on August 22Dd This welcome puNKity brought many erquires from all over the r1d about the museum but 2020-21 will go down as the year of Covwj pandernic which changed everything about the way we Iwed. The year began with us under government insltuth.ons to Stay at home. We thought that the lockdown would be a lemp(ary meagjre lo deal th a rampant virus and th81, once il was over, 'business-as-usual' might resume. relaINe quKly. At Ihe end of the financial year museums aTKI galleries woss the county remained ckjsed and otsr publ events h1 been p)stponed. We were unable to hold our yeady trustee AGM. due to the cowd restrKtior6 however. we continued communicating by email. Visitors to our website increased by over 54%, as peoF4e sought inlormation from their homes. We engaged with the public on FacebcM)k. and our webte, and receiv1 many ptiVe COmnnIs. Financially, we were hugety grateful for oui Covid grants whh carne in the wake of the impact lockdowns had on our inc4)ne. This had drd up CptelY due lo the enfOrd dosures lo the public. During the accounting perth our progrwnme of routine maintenanc& continued both insKle and outside of the bLsilding by trustee J. Ling. The Trust still occupies the old prnIses at Blacksmi(h Road, Cotton wilh 80% of its ty)Ilection being housed there. Progress is being made lo transfer the items over to The Grange. The largest single overheaj Continu to be the insurance premiurn covering the Museum buildings and the exhibrt5. The majority of routine work on the exhibits was unthrtaken by the Tr¥Jstees s1 voluntary staff and their continued support h1 a milwJating effect on expenditure over the period. Jonathan Llng Chair of Trustees 9/7/2024
Independent Examlners. Roport to tho Trustws of the Mechanical Music Musoum & Bygones I report lo the charity trustees on my examinab'rm of the accounts of the chanty for the year ended 31 May 2021 which are set out on pap 5 10 9. Rè8pon81bllltles aNJ basi$ of report As the charity's Iruslees you are responbIe for the prat of the actounts in acrL)Tdance with the requirements of the Chanlies Act 2011 I'lhe Ac*'). I report in respect of my examination of the drIty'S nIS carried out under Sect 145 of Ihe Act and in carrying out my examination I have followed all the appluble Direth"on5 given by the Charity Commissi)n under section 14515llbl of the Act. Indgpendent examinerfs statwnonl I have completed my exwninalion. I confimi that no mateiial matters have come to my attention in conneclKJn with the examina giving me cause lo believe that in any material res( accounting records were not kept in respect of the chayity as required by seclion 130 of the Act." or 2. the accounts do not accord with those records I have no concerns and have come across no other mallers in connection wth the examination tr) which attention shoukl be drawn in Ihis report in order lo enab a pr¢)pef understanding of the accounts lo be reached. G Kerkharn FCA Larking Gowan LLP Chartered Accountants Faiers House Gilray Road Dis$ Norfolk IP22 4WR Date: 11812024 Pe4
MECHANICAL MUSIC MUSEUM AND BYGONES Recelpts and Payments account For the year ended 31 May 2021 Unrestrlcted Restricted fund fund Totsl 2021 Total 2020 Nots Recelpts Admissions Donations Bank interest Catering Government grants Other income 2.022 2.089 711 711 515 20,000 78 28.616 28,616 29.327 29.327 24,704 Payments Direct eharitsble expenditure Adminislralw)n of the charity Purchase of fixed assets 16 3.732 6.325 16 3,732 6,325 602 4,756 181 10,073 10,073 5.539 Recelpts less payThents 19.254 19,254 19,165 Bank balances brought forrd 53.175 53,175 34,010 Bank balances carrièd forward 72.429 72.429 53,175 The notes on pages 7 to 9 form part of these accounts. Page 5
MECHANICAL MUSIC MUSEUM AND BYGONES Statom8nt of Assets and Liabiilities For the year endgd 31 May 2021 Unrestricted Restrfcted fund fund Total 2021 Total 2020 Note Flxed assets Security, fire alarni systems and equipment 6.627 6,627 1,473 6.627 6,627 1,473 Current assets Debtors and prepalntS Bank and cash 1.650 72.429 1.650 72,429 1.849 53,175 74.079 74,079 55,024 Total current assets Current Ilabilities Creditors and accruals 990 69 990 69 Net current assets 73,089 73.089 54,955 Ngt assets 79.716 79,716 56,428 Approved by the Board of Trustees and sned on its tthalf by. JJLing 91712024 The notes on pages 7 to 9 form part of these a¢unIs. Trustee Page 6
MECHANICAL MUSIC MUSEUM AND BYGONES Notes to the A¢Unts For the year ended 31 May 2021 1) DirKI charitable expenditure 2021 2020 Purchases Catering Other 16 316 16 602 21 Administration of the charity 2021 2020 Water Electricity Insurance Maintenance Trave11ing expenses Advertising Bank charges Other 33 1,202 2,594 592 354 2.414 159 789 16 226 3,732 4.756 3) Museum exhibits A large number of the exhibits at the Museum belong to the Trust. No value lor these is included in the accounts as they are considered lo be historr fixed assets held in the furtherance of the charivs objectives and Ihe cost Invo in valuirrfJ these assets would be onerous compared with 3(klilKJnal benefft derived by u5EY5 01 the accounts. Page 7
MECHANICAL MUSIC MUSEUM AND BYGONES Notas to tho Accounts I¢0ntinL For the year endgd 31 May 2021 41 Flx8d assets Firn Equipment Socurity Alarm Systom Totsl Cost At l June 2020 Additions 1.321 3.508 6.325 1.509 6,338 6.325 Al 31 May 2021 1.321 9,833 1,509 12.663 reciation At 1 June 2020 Charge for the year 1.185 20 2,387 1,117 1,294 32 4,866 1,170 At 31 May 2021 1,205 3.504 1,326 6,036 Nel book value At 31 May 2021 116 6,329 183 6,627 At 31 May 2020 1.121 215 1,472 61 Debtors 2021 2020 Prepayments 1.650 1,849 7) Bank and cash 2021 2020 Lloyd5 TSB IcJJTrenl account) Cash in hand 72.369 60 52,103 1.072 72.429 53,175 81 Creditors 2021 2020 Accruals and sundry d[tOrS 990 69 Page 8