2023-08-31-accounts

Fulham and Hammersmith Choral Society Registered Charity No. 801597

Trustees’ Annual Report for the period ending 31 August 2023

Trustees’ Annual Report

for the period from 1[st] September 2022 to 31[st] August 2023 Charity name: Fulham and Hammersmith Choral Society

Charity registration number: 801597

Objectives and Activities

The objects of Fulham and Hammersmith Choral Society (the choir) are the study and practice and the concert performance of choral works, and the furthering of interest in choral music generally, and in particular:

• To rehearse and perform choral music of all kinds;

• To extend the musical knowledge and technique of the choir by instruction and practice;

• To foster and develop friendly relations between choir members;

• To assist other charitable organisations.

These objects are met by:

• Weekly rehearsals, based on school terms, of defined programmes of music;

• Three public concerts each year of those programmes;

• Additional community events including ‘Come and Sing’ days and ‘Awaydays’;

• Fund-raising through singing, including Christmas carol singing.

Achievements and Performance

The choir performed its normal three public concerts during the year to 31 August 2023:

• At our Christmas 2022 concert we performed Rutter Gloria and Te Deum together with Wood Magnificat and Nunc dimittis supported by two Christmas medleys for piano and a selection of carols at St Stephen’s Church, Gloucester Road;

• The Spring 2023 concert was Mozart-based - Ave Verum Corpus, Vespers and Requiem, together with his Piano Concerto in A Major, at St Gabriels’s Church, Warwick Square;

Page 1

Fulham and Hammersmith Choral Society Registered Charity No. 801597 Trustees’ Annual Report for the period ending 31 August 2023

• The Summer 2023 concert adopted a French theme, with works by Vierne (including Messe Solennelle), Fauré, Debussy, Franck and Gershwin (An American in Paris) and a medley from Schönberg Les Misérables at All Saints’ Church, Putney Common.

On 26[th] November 2022, a subset of the choir visited Guildford Cathedral to provide the choral support for Evensong which made for a wonderful evening in an amazing venue.

December 3[rd] saw a second year of carol singing supporting the Friends of Fulham Palace in the historic Tudor courtyard at the annual Christmas Fair.

In February, the choir continued its extremely successful “Come & Sing” Days, open to all comers, singing Mozart Requiem, with ticket sales of over 150 singers of whom more than half were not choir members. This event raised £1,163 for Glass Door, a charity for the homeless.

Although Autumn membership was a little disappointing, the average for the year was maintained, at 75 - with a popular Spring Term programme and the enhanced summer membership of 70 seen the previous year. Concert income has recovered to pre-pandemic levels, after the depressed levels seen in 2021-22.

Financial Review

The trustees review the finances, budgets and spend against budget to ensure that there is sufficient subscription income to cover both rehearsal costs and the shortfall of income against expenditure anticipated for the choir’s public concerts.

Review of the charity’s financial position at the end of the period

The choir ended the period with total reserves of £16,752 (£15,565 in 2022) after showing a surplus of £1,187 (£3,080 surplus in 2022) on annual expenditure of £34,389. This contrasts with a budget forecast deficit of £5,014.

The principal cause of the surplus was that Spring and Summer membership levels significantly exceeded the budget expectations. As a result, membership fees and associated Gift Aid were £3,467 better than forecast. Our rehearsals showed a surplus of £3,332 instead of the planned £762 deficit.

The higher membership also increased concert ticket sales which were £1,964 higher than forecast. This meant that concerts were in deficit by £2,671, rather than the anticipated £4,290.

Our community singing events generated a surplus of £1,595 (£605 higher than anticipated) – as a result of the continuing popularity of our Spring Term ‘Come and Sing’ Day.

Other expenses (including Making Music membership, insurance, card and ticket sales fees) amounted to £1,137, and we received bank interest of £68.

Page 2

Fulham and Hammersmith Choral Society

Registered Charity No. 801597 Trustees’ Annual Report for the period ending 31 August 2023

Reserves policy

It is the trustees’ policy to maintain unrestricted reserves to cover possible shortfalls of income:

• the risk of unforeseen emergency or other unexpected need for funds - in the worst case, the income loss if we had to cancel, at short notice, a public concert with orchestral support;

• provision for future major works

This amount, for 2022-23, is assessed as being £9,500.

Amount of reserves held

The unrestricted reserves at the end of the period were £16,752 (£15,565 in 2022).

The trustees recognise that this reserves position is both in excess of the reserves policy target and failed to reduce the surplus - as anticipated when setting the budget. The programme for 2023-24 will be adjusted to reflect increased income levels and future years will address surplus reduction.

Principal sources of income

The choir does not actively raise funds from external grants and continued to raise income through two primary sources which contributed this year as follows:

• Membership income and associated Gift Aid Tax relief which together raised £19,463;

• Concert income – with ticket sales of £8,386 and refreshment income of £1,468.

Structure, Governance and Management

The choir is an unincorporated association governed by its Constitution, dated 30[th] April 2007, which defines its objects, membership, administration and finance. This definition includes the arrangements for the election of its officers (Chairman, Vice Chairman and Treasurer) and other committee members, all of whom are trustees.

Reference and Administrative details

Charity name	Fulham and Hammersmith Choral Society
Other name the charity uses	-
Registered charity number	801597
Charity’s principal address	64 Seymour Avenue Epsom Surrey KT17 2RR

Page 3

Fulham and Hamrnersmith Choral Society Registered Chority No. 8015S17 Trustees. Annual Report for the perlod endlng 31 August 2023 Names of the eharity trustees ii?ho manage the charittJ Trustee name Offlce lif any) Dates acted If not for whole year Chairman Susan Hill Carol Quinn Vice-chairman and Librarian Robert Quinn Barbara Zanin Amblard Treasurer Secretary Secretary Until 15th March 2023 Lucy Williams Charles Scott From 16th March 2023 Until 15th March 2023 Until 15" March 2023 Paula Lambe Griselda Kellie-smith Concert Manager Concert Manager Patrick Pierron io Jane Cliffe Until 15, March 2023 From 16th March 2023 From 16th March 2023 li Sara Borthwick 12 Penelope Coate Sarah Jarvis 13 From 16th March 2023 There was no person lor body) entitled to appoint trustees. Declarations The trustees declare that they have approved the tru5tees' report above. Signed on behalf of the charity's trustee5'. Slgnaturels} Full Names Susan Hill Robert Quinn Posltlon Chairman Treasurer Date Page 4

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Sndependent Examiner's Report Report to the trusteesl mèmbers of Fulham and Hammersmith Choral Society On accounts for the year ended 315t Augusl 2023 Charity no (if any) 801597 Set out on pages 6t010 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3151 August 2023. Respon$lbilltl8s and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordan￿ with the Charities Act 2011 I'lhe Acf,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in caryin9 Out my examination, I have followed all the applicable Directions given by the Charily Commission under section 145{51{b) of the Act. Independent I have completed my examination. l confirm that no material matters have examiner's ststsment come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with Se￿lOn 130 of the Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with Ihe applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matt8rs in connection with the examination to which attention should be drawn in this report in rder to enable a proper understanding of the accounts to be reached. Signed: Date: Namo: len Colyer Relevant professional quallfication{sl or body (if anyl: Address: l.C.A.E.W. 5 Mill Hill Road Norwich NR2 3DP IER Page 5 October 2018

Fulham and Hammersmith Choral Society Registered Charity No. 801597

Financial Statements for the period ending 31 August 2023

Statement of Financial Activities

for the year ended 31 August 2023

Notes	£ 31 Aug 2023 Total funds	£ 31 Aug 2022 Total funds
Income and endowments from: Donations and legacies 2 Charitable activities Rehearsals 3 Concerts 4 Community engagement 5 Investments(deposit interest received) Total Expenditure on: Charitable activities Rehearsals 6 Concerts 7 Community engagement 8 Other 9 Total Net income / (expenditure) Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward	19,550 2,810 10,022 3,126 68 35,576 19,028 12,693 1,531 1,137 34,389 1,187 1,187 15,565 16,752	20,300 1,931 6,893 2,627 1 31,752 17,457 9,411 1,051 753 28,672 3,080 3,080 12,485 15,565

Page 6

Fulham and Hammersmith Choral Society

Registered Charity No. 801597

Financial Statements for the period ending 31 August 2023

Balance Sheet

at 31 August 2023

Notes	£ 31 Aug 2023 Total funds	£ 31 Aug 2022 Total funds
Fixed Assets Tangible assets 10 Current Assets Cash at bank Accrued income receivable Prepayment of expenses Stocks held Total Current Assets Liabilities Amounts falling due within 1 year: Accrued expenses payable Deferred income Total Liabilities Total Net Assets	8 16,175 - 392 279 16,846 102 - 102 16,752	32 15,684 - - 92 15,776 243 - 243 15,565

Page 7

Fulham and Hammersmith Choral Society

Registered Charity No. 801597

Financial Statements for the period ending 31 August 2023

Notes to the Financial Statements

for the year ended 31 August 2023

1. Accounting policies

Basis for preparing the financial statements

The financial statements of the charity have been prepared in accordance with the Charities SORP (FRS 102) - second edition: 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland' and 'FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland'. The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements have been prepared, on an activity basis, under the historic cost convention.

Going concern

At the time of approving the accounts, the Trustees are of the view that there are no material uncertainties about the charity’s ability to continue as a going concern and the accounts continue to be prepared on that basis.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are expressed as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost relating to that category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the annual rate shown below in order to write off the asset over its estimated useful life.

Kitchen equipment - 20% on cost

Taxation

The charity is exempt from Corporation Tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes in accordance within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

There were no restricted funds held by the charity during the year ending 31st August 2023, nor for the year ending 31st August 2022.

Page 8

Fulham and Hammersmith Choral Society

Registered Charity No. 801597

Financial Statements for the period ending 31 August 2023

2. Donations and legacies Membership subscriptions Donations Gift aid tax rebate 3. Rehearsals income Sales and hire out of music scores Rehearsal tea income Social evening income 4. Concerts income Concert ticket sales Concert refreshment income Other Concert income 5. Community engagement income (Come and sing days, scratch concerts and other public events) Community engagement ticket sales 6. Rehearsals expenditure Rehearsal venue hire Music Director's and Accompanist's fees Music scores purchased and hired in Social evening costs and other rehearsal expenses 7. Concerts expenditure Concert venue hire Concert equipment hire Concert conductor and accompanist Concert soloists Concert musicians Transport costs Concert programme & ticket production Concert refreshment expenditure Other concert expenses	31 Aug 2023 £ 16,340 87 3,123 19,550 31 Aug 2023 £ 1,624 1,034 152 2,810 31 Aug 2023 £ 8,386 1,468 168 10,022 31 Aug 2023 £ 3,126 3,126 31 Aug 2023 £ 6,210 10,280 1,687 851 19,028 31 Aug 2023 £ 1,390 1,818 2,250 1,325 3,470 90 1,167 441 742 12,693	31 Aug 2022 £ 15,950 1,150 3,200 20,300 31 Aug 2022 £ 1,013 829 89 1,931 31 Aug 2022 £ 5,314 1,495 84 6,893 31 Aug 2022 £ 2,627 2,627 31 Aug 2022 £ 5,873 10,120 1,035 429 17,457 31 Aug 2022 £ 1,905 1,415 1,935 875 1,225 - 1,003 413 640 9,411

Page 9

Fulham and Hammersmith Choral Society

Registered Charity No. 801597

Financial Statements for the period ending 31 August 2023

8. Community engagement expenditure (Come and sing days, scratch concerts and other public events) Other singing, venue hire Other singing, conductor Other singing, accompanist Other singing, soloists Other singing, other expenses 9. Other expenditure Insurance Web-site Making Music membership Bank / Card Processing fees Depreciation Other expenditure 10. Tangible fixed assets Cost At 1 September 2022 Additions At 31 August 2023 Depreciation At 1 September 2022 Charge for the year At 31 August 2023 Net Book Value At 31 August 2023

31 Aug 2023 31 Aug 2022 £ £ 250 200 620 440 348 200 270 160 43 51 1,531 1,051 31 Aug 2023 31 Aug 2022 £ £ 143 95 55 - 365 98 401 288 24 24 149 248 1,137 753 Kitchen Equipment £ 120 - 120 88 24 112 8

11. Trustees and related parties

None of trustees or any persons connected with them received any remuneration, expenses or other benefits from the charity during the year ending 31 August 2023, nor for the year ending 31 August 2022.

12. Employees

The charity has no employees.

Page 10