Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ Trustees’ Annual Report for the period ending 31 August 2023 ## **Trustees’ Annual Report** for the period from **1[st] September 2022** to **31[st] August 2023** Charity name: **Fulham and Hammersmith Choral Society** Charity registration number: **801597** ## **Objectives and Activities** The objects of Fulham and Hammersmith Choral Society (the choir) are the study and practice and the concert performance of choral works, and the furthering of interest in choral music generally, and in particular: - To rehearse and perform choral music of all kinds; - To extend the musical knowledge and technique of the choir by instruction and practice; - To foster and develop friendly relations between choir members; - To assist other charitable organisations. These objects are met by: - Weekly rehearsals, based on school terms, of defined programmes of music; - Three public concerts each year of those programmes; - Additional community events including ‘Come and Sing’ days and ‘Awaydays’; - Fund-raising through singing, including Christmas carol singing. ## **Achievements and Performance** The choir performed its normal three public concerts during the year to 31 August 2023: - At our Christmas 2022 concert we performed Rutter Gloria and Te Deum together with Wood Magnificat and Nunc dimittis supported by two Christmas medleys for piano and a selection of carols at St Stephen’s Church, Gloucester Road; - The Spring 2023 concert was Mozart-based - Ave Verum Corpus, Vespers and Requiem, together with his Piano Concerto in A Major, at St Gabriels’s Church, Warwick Square; Page 1 Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ Trustees’ Annual Report for the period ending 31 August 2023 - The Summer 2023 concert adopted a French theme, with works by Vierne (including Messe Solennelle), Fauré, Debussy, Franck and Gershwin (An American in Paris) and a medley from Schönberg Les Misérables at All Saints’ Church, Putney Common. On 26[th] November 2022, a subset of the choir visited Guildford Cathedral to provide the choral support for Evensong which made for a wonderful evening in an amazing venue. December 3[rd] saw a second year of carol singing supporting the Friends of Fulham Palace in the historic Tudor courtyard at the annual Christmas Fair. In February, the choir continued its extremely successful “Come & Sing” Days, open to all comers, singing Mozart Requiem, with ticket sales of over 150 singers of whom more than half were not choir members. This event raised £1,163 for Glass Door, a charity for the homeless. Although Autumn membership was a little disappointing, the average for the year was maintained, at 75 - with a popular Spring Term programme and the enhanced summer membership of 70 seen the previous year. Concert income has recovered to pre-pandemic levels, after the depressed levels seen in 2021-22. ## **Financial Review** The trustees review the finances, budgets and spend against budget to ensure that there is sufficient subscription income to cover both rehearsal costs and the shortfall of income against expenditure anticipated for the choir’s public concerts. ## _**Review of the charity’s financial position at the end of the period**_ The choir ended the period with total reserves of £16,752 (£15,565 in 2022) after showing a surplus of £1,187 (£3,080 surplus in 2022) on annual expenditure of £34,389. This contrasts with a budget forecast deficit of £5,014. The principal cause of the surplus was that Spring and Summer membership levels significantly exceeded the budget expectations. As a result, membership fees and associated Gift Aid were £3,467 better than forecast. Our rehearsals showed a surplus of £3,332 instead of the planned £762 deficit. The higher membership also increased concert ticket sales which were £1,964 higher than forecast. This meant that concerts were in deficit by £2,671, rather than the anticipated £4,290. Our community singing events generated a surplus of £1,595 (£605 higher than anticipated) – as a result of the continuing popularity of our Spring Term ‘Come and Sing’ Day. Other expenses (including Making Music membership, insurance, card and ticket sales fees) amounted to £1,137, and we received bank interest of £68. Page 2 Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ Trustees’ Annual Report for the period ending 31 August 2023 ## _**Reserves policy**_ It is the trustees’ policy to maintain unrestricted reserves to cover possible shortfalls of income: - the risk of unforeseen emergency or other unexpected need for funds - in the worst case, the income loss if we had to cancel, at short notice, a public concert with orchestral support; - provision for future major works This amount, for 2022-23, is assessed as being £9,500. ## _**Amount of reserves held**_ The unrestricted reserves at the end of the period were £16,752 (£15,565 in 2022). The trustees recognise that this reserves position is both in excess of the reserves policy target and failed to reduce the surplus - as anticipated when setting the budget. The programme for 2023-24 will be adjusted to reflect increased income levels and future years will address surplus reduction. ## _**Principal sources of income**_ The choir does not actively raise funds from external grants and continued to raise income through two primary sources which contributed this year as follows: - Membership income and associated Gift Aid Tax relief which together raised £19,463; - Concert income – with ticket sales of £8,386 and refreshment income of £1,468. ## **Structure, Governance and Management** The choir is an unincorporated association governed by its Constitution, dated 30[th] April 2007, which defines its objects, membership, administration and finance. This definition includes the arrangements for the election of its officers (Chairman, Vice Chairman and Treasurer) and other committee members, all of whom are trustees. ## **Reference and Administrative details** |Charity name|Fulham and Hammersmith Choral Society| |---|---| |Other name the charity uses|-| |Registered charity number|801597| |Charity’s principal address|64 Seymour Avenue
Epsom
Surrey
KT17 2RR| Page 3 Fulham and Hamrnersmith Choral Society Registered Chority No. 8015S17 Trustees. Annual Report for the perlod endlng 31 August 2023 Names of the eharity trustees ii?ho manage the charittJ Trustee name Offlce lif any) Dates acted If not for whole year Chairman Susan Hill Carol Quinn Vice-chairman and Librarian Robert Quinn Barbara Zanin Amblard Treasurer Secretary Secretary Until 15th March 2023 Lucy Williams Charles Scott From 16th March 2023 Until 15th March 2023 Until 15" March 2023 Paula Lambe Griselda Kellie-smith Concert Manager Concert Manager Patrick Pierron io Jane Cliffe Until 15, March 2023 From 16th March 2023 From 16th March 2023 li Sara Borthwick 12 Penelope Coate Sarah Jarvis 13 From 16th March 2023 There was no person lor body) entitled to appoint trustees. Declarations The trustees declare that they have approved the tru5tees' report above. Signed on behalf of the charity's trustee5'. Slgnaturels} Full Names Susan Hill Robert Quinn Posltlon Chairman Treasurer Date Page 4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Sndependent Examiner's Report Report to the trusteesl mèmbers of Fulham and Hammersmith Choral Society On accounts for the year ended 315t Augusl 2023 Charity no (if any) 801597 Set out on pages 6t010 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3151 August 2023. Respon$lbilltl8s and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordan￿ with the Charities Act 2011 I'lhe Acf,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in caryin9 Out my examination, I have followed all the applicable Directions given by the Charily Commission under section 145{51{b) of the Act. Independent I have completed my examination. l confirm that no material matters have examiner's ststsment come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with Se￿lOn 130 of the Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with Ihe applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matt8rs in connection with the examination to which attention should be drawn in this report in rder to enable a proper understanding of the accounts to be reached. Signed: Date: Namo: len Colyer Relevant professional quallfication{sl or body (if anyl: Address: l.C.A.E.W. 5 Mill Hill Road Norwich NR2 3DP IER Page 5 October 2018 Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ Financial Statements for the period ending 31 August 2023 ## **Statement of Financial Activities** for the year ended 31 August 2023 |**Notes**|**£**
**31 Aug 2023**
**Total funds**|**£**
**31 Aug 2022**
**Total funds**| |---|---|---| |**Income and endowments from:**
**Donations and legacies**
2
**Charitable activities**
Rehearsals
3
Concerts
4
Community engagement
5
**Investments**(deposit interest received)
**Total**
**Expenditure on:**
**Charitable activities**
Rehearsals
6
Concerts
7
Community engagement
8
**Other**
9
**Total**
**Net income / (expenditure)**
**Net movement in funds**
**Reconciliation of funds:**
**Total funds brought forward**
**Total funds carried forward**|19,550
2,810
10,022
3,126
68
**35,576**
19,028
12,693
1,531
1,137
**34,389**
**1,187**
1,187
15,565
**16,752**|20,300
1,931
6,893
2,627
1
**31,752**
17,457
9,411
1,051
753
**28,672**
**3,080**
3,080
12,485
**15,565**| Page 6 Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ Financial Statements for the period ending 31 August 2023 ## **Balance Sheet** at 31 August 2023 |**Notes**|**£**
**31 Aug 2023**
**Total funds**|**£**
**31 Aug 2022**
**Total funds**| |---|---|---| |**Fixed Assets**
Tangible assets
10
**Current Assets**
Cash at bank
Accrued income receivable
Prepayment of expenses
Stocks held
**Total Current Assets**
**Liabilities**
**Amounts falling due within 1 year:**
Accrued expenses payable
Deferred income
**Total Liabilities**
**_Total Net Assets_**|8
16,175
-
392
279
16,846
102
-
102
**16,752**|32
15,684
-
-
92
15,776
243
-
243
**15,565**| Page 7 Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ Financial Statements for the period ending 31 August 2023 ## **Notes to the Financial Statements** for the year ended 31 August 2023 ## 1. **Accounting policies** ## **Basis for preparing the financial statements** The financial statements of the charity have been prepared in accordance with the Charities SORP (FRS 102) - second edition: 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland' and 'FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland'. The charity is a Public Benefit Entity as defined by FRS 102. The financial statements have been prepared, on an activity basis, under the historic cost convention. ## **Going concern** At the time of approving the accounts, the Trustees are of the view that there are no material uncertainties about the charity’s ability to continue as a going concern and the accounts continue to be prepared on that basis. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are expressed as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost relating to that category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the annual rate shown below in order to write off the asset over its estimated useful life. Kitchen equipment - 20% on cost ## **Taxation** The charity is exempt from Corporation Tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes in accordance within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. There were no restricted funds held by the charity during the year ending 31st August 2023, nor for the year ending 31st August 2022. Page 8 Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ Financial Statements for the period ending 31 August 2023 |2.
**Donations and legacies**
Membership subscriptions
Donations
Gift aid tax rebate
3.
**Rehearsals income**
Sales and hire out of music scores
Rehearsal tea income
Social evening income
4.
**Concerts income**
Concert ticket sales
Concert refreshment income
Other Concert income
5.
**Community engagement income**
(_Come and sing days, scratch concerts and other public events_)
Community engagement ticket sales
6.
**Rehearsals expenditure**
Rehearsal venue hire
Music Director's and Accompanist's fees
Music scores purchased and hired in
Social evening costs and other rehearsal expenses
7.
**Concerts expenditure**
Concert venue hire
Concert equipment hire
Concert conductor and accompanist
Concert soloists
Concert musicians
Transport costs
Concert programme & ticket production
Concert refreshment expenditure
Other concert expenses|31 Aug 2023
£
16,340
87
3,123
19,550
31 Aug 2023
£
1,624
1,034
152
2,810
31 Aug 2023
£
8,386
1,468
168
10,022
31 Aug 2023
£
3,126
3,126
31 Aug 2023
£
6,210
10,280
1,687
851
19,028
31 Aug 2023
£
1,390
1,818
2,250
1,325
3,470
90
1,167
441
742
12,693|31 Aug 2022
£
15,950
1,150
3,200
20,300
31 Aug 2022
£
1,013
829
89
1,931
31 Aug 2022
£
5,314
1,495
84
6,893
31 Aug 2022
£
2,627
2,627
31 Aug 2022
£
5,873
10,120
1,035
429
17,457
31 Aug 2022
£
1,905
1,415
1,935
875
1,225
-
1,003
413
640
9,411| |---|---|---| Page 9 Fulham and Hammersmith Choral Society _Registered Charity No. 801597_ ## Financial Statements for the period ending 31 August 2023 |8.
**Community engagement expenditure**
(_Come and sing days, scratch concerts and other public events_)
Other singing, venue hire
Other singing, conductor
Other singing, accompanist
Other singing, soloists
Other singing, other expenses
9.
**Other expenditure**
Insurance
Web-site
Making Music membership
Bank / Card Processing fees
Depreciation
Other expenditure
10.
**Tangible fixed assets**
**Cost**
At 1 September 2022
Additions
At 31 August 2023
**Depreciation**
At 1 September 2022
Charge for the year
At 31 August 2023
**Net Book Value**
At 31 August 2023|31 Aug 2023
31 Aug 2022
£
£
250
200
620
440
348
200
270
160
43
51
1,531
1,051
31 Aug 2023
31 Aug 2022
£
£
143
95
55
-
365
98
401
288
24
24
149
248
1,137
753
Kitchen Equipment
£
120
-
120
88
24
112
8| |---|---| ## 11. **Trustees and related parties** None of trustees or any persons connected with them received any remuneration, expenses or other benefits from the charity during the year ending 31 August 2023, nor for the year ending 31 August 2022. ## 12. **Employees** The charity has no employees. Page 10