HERSDEN NEIGHBOURHOOD CENTRE ASSOCIATION b4 Briu i.,ry ANNUAL GENERAL MEETING Friday 1 Oth October 2025 At 10am 01227 712 040 info@hnca.co.uk www.hersdencommunitycentre.co.uk Registered Charity 801402. Hersden Community Centre, the Avenue, Hersden, Canterbury, Kent, CT3 4HL
Hersden Community Centre Hersden Neighbourhood Centre Association The Avenue, Hersden, Canterbury, Kent, CT3 4HL 01227 712 040 www.hersdencommunitycentre.co.uk info@hersdencommunitycentre.co.uk Agenda for 2025 AGM. Date of AGM: Friday 10th October 2025 Time of Meeting: 10am Location of Meeting: Hersden Community Centre l. Apologies for Absence 2. Minutes from the last AGM 20,09.2024 3. Finances for Year ending 2024 To view presented accounts arid sign off. 4. Election of Members Members of the Committee Election of Chairman Election of Vice Chairman Election of Treasurer Election of Secretary 5. Reports 6. Any other Business 7. Meeting Close Registered Charity Number: 801402
Minutes from the Annual General meetlng of Hersden Neighborhood Centre Association th Held at 10am on Friday 20 September 2024 at The Hersden Community Centre Those in attendance: Andrea Brabham, Jourdan Sparrow, Georgina Glover, Sylvia Giles, Kelly Campbell, Patricia Hatton, Ross Llewellyn. Apologies for Absence: Alan Marsh, Dawn Hougham, Elsie Edwards. Minutes from the last AGM The minutes from 01.09.2023 were presented and agreed as a true record of the meeting. Proposed by Ross Llewellyn Seconded by Andrea Brabham Finances Accounts from the end of year end 2023 were presented, outlining figures of Income £42,232.26 expenditure £62,881.77 and a deficit of £20,649.51 These figures presented were from the year end accounts. Proposed as correct by Georgina Glover Seconded by Andrea Brabham Electlon ol members Those present who nominated themselves to join: l. Andrea Brabham 2. Jourdan Sparrow 3. Georgina Glover 4. Sylvia Giles 5. Kelly Campbell 6. Patricia Hatton 7. Ross Llewellyn Those who sent apologies and wished to be elected: 8. Dawn Hougham 9. Elsie Edwards These proposals were all unanimously accepted, Election of Chairman Andrea Brabham Proposed by Georgina Glover Seconded by Sylvia Giles Election of Vlce Chairman Georgina Glover Proposed by Andrea Brabham Seconded by Patricia Hatton Election of Treasurer Patrlcla Hatton Proposed by Andrea Brabham Seconded by Ross Llewellyn Election of Secretary Jourdan Sparrow Proposed by Patricia Hatton Seconded by Georgina Glover
Section Reports Preloved Shop Sylvia reported on how well she is doing in the preloved shop and said that as long as she makes £100 a week she is more than happy. Thanks was recorded to Sylvia and her dedication, Kelly agreed to make a new revised poster advertising the shop. Vice Chalrs Report Georgina regula rly attends the centre, and more recently she has been collecting donations from the Church, as they now have an eco-status, and collect/ recycle textiles for our charity with the increased activities they offer. The Committee record thanks and will officially write to the Church thanking them for supporting us. Georgina advised she will get an article put in the link up magazine for HNCA. Chairs Report Andrea reported the Centre is very busy and most weekends are booked for children's parties, the rooms are taking better bookings and we have just taken on a new regular booking. Thank you was recorded from the Chair person to all volunteers and Sylvie for dedication and sorting donations for the tom bola prizes. Centre Reports We have taken a big cut on the rags, where the price we now receive is 5p a kilo. Discussions were held Resolution rag bin for the public £1 for 3 items Have ajumble table at the fair Try a new supplier. Insurance claim, recently we had an incident where the drains blocked and caused foul waste to break through the ground surface and flood us and neighboring properties, as a result of this the roof d rains blocked and could not drain, causing the flat roof to collapse above the hall store rooms. Insurance paid for the repair works and southern water cleaned and re turfed the outside. Grants, we received a couple of significant grants this year, one towards core costs and another towards the men's shed. Posters It was discussed and agreed that we need posters for the charity shop and men's shed, better advertising them. Sponsorship Bocadillos Cafe have kindly offered to sponsor the Christmas Fair for £300, it was agreed to look at a sponsor for the men's shed, and we should look into this. Everyone has worked hard to reduce costs and spending, gain income and bookings, Diane has been working with Dunelm for the giving tree where we may get much needed items donated. It was noted that deposit deductions were introduced this year for damages or 'rule breaking, this was justified and the committee were in agreement of this as we are the most affordable hall and have to keep it in top condition.
Bookings A suggestion was made to include add-ons to bookings such as the Candy Floss Machine at £40 and the donut board at £10 AO8 The Lunch club was discussed at length and the resolution was that it is no longer viable as it is, the committee agreed that we should run a brunch club between 9:30- 11:30 where breakfast items are offered instead. Prices and Menu's to be worked out and published. A ploughman's and bingo event is planned for Wednesday 23, October 24, if anyone would like to book and attend or volunteer. A suggestion was made to have a late opening evening for the shop and centre, discussions were held and a final resolution was not agreed. There were some concerns for having the donkey at the Christmas Fair, these were Insurance, risk of biting, hygiene and the charge from the ownerjust to look at the donkey. Decision was agreed to cancel the attraction for the above reasons. Christmas Fair is Saturday 30, November 2024, please attend and help on the day. Meeting closed 12'.05
HERSDEN NEIGHBOURHOOD CENTRE ASSOCIATION REG CHARITY NO: 801402 REPORT AND FINANCIAL STATEMENTS FOR YEAR ENDED 31" DECEMBER 2024 LEGAL AND ADMINISTRATIVE INFORMATION TRUSTEES REGISTERED OFFICE Ms A, Brabham (Chairl Mrs G. Glover (Vice Chairl Mrs P. Hatton (Treasurer) Ms S.Giles Miss E. Edwards Miss J. Sparrow Isecretaryl, Mrs D, Hougham Mr R. LlewL>llyn Miss K. Campbell Hersden Community Centre The Avenue Hersden Kent CT3 4HL INDEPENDENT EXAMINER Hilary Adams- Chartered AccoLintants 158 High Street Herne Bay Kent CT6 5NP BANKERS HSBC 9 Rose Lane Canterbury Kent
HERSDEN NEIGHBOURHOOD CENTRE ASSOCIATION ANNUAL REPORT TO ACCOMPANY THE ACCOUNTS ST YEAR ENDING 31 DECEMBER 2024 The last few years these report5 have been hard to write, as they have all been at the end of terrible financial years. Thls year it's a little easier to write as I can say our team have worked tirelessly to get us out the financial hardship we have been facing. l am pleased to report however despite making a loss again this year, its considerably less than the previous years,. all be it a difficult yL)3r we have made some fantastic memories, have stared a quarterly midweek bingo and lunch event and brought so many new faces through the doors, This year has also been hard, we have sadly lost some very close friends of the Centre, one of them being Hazel F3rackley one of our previous trustees who helped make the place what it is today. I can report the salon has now got a regular hair stylist working each week, and we have had enquiries for more beauty and health treatments which we are looking into taking on. The shop has again exceeded all expectations and brought in well over £6,000 this year alone. We have had some setbacks with our textile recycler who have drastically reduced what they pay us, so we have turned to ecommerce... it's in its infancy and we will see how it goes. Now for the important part of this report, the actual figures for the association, our accounting system shows an income of £57,110.16 and an expenditure of £62,113.44 resulting in a deficit of £5,003.28. This report does sliow a loss, however, we have been in a worse position previously and pulled through, we have a fantastic team and great support network who are doing all they can to make next year a great success both financially and for our charity objectives. l end this report with a massive thank you to each and every one who has supported us madLJ the centre what it is today. ndr a Brab Person
Balance Sheet 2024 2023 Cash In hand Cash at bank 1,194.21 27 808.70 1,605.42 34 871.58 29,002.91 36,477.00 Debtors Prepayments 1,175.38 0.00 1,175.38 o.oo 0.00 0.00 Total Assets 30,178.29 36,477.00 Credltors Accruals 63.78 514.62 140.69 1 733.L4 578.40 1,873.83 Total Net Assets 29 599.89 0.00 34 603.17 Represented by the followlno funds.. Unrestrlcted Funds General Fund Troy's Trave15 Project5 (was Majorettes) Cross Stitch Senlor Cltlzen5 1 Lunch Senlor Youth & Junlor Youth Oeposlt Repalrs (was breakfast) Art Club Mens Shed Communlty Put Back 596.9B 7,980.21 1,861.44 1,226.22 0.00 0.00 1,795.68 1,814.98 2,862.32 11 462.06 3,826.74 7,627. 14 2,368.89 950.22 634.02 1,086.70 1,695.66 3,303.88 447.84 12 662.06 29,599.89 34,603. 17 Restrl¢ted Funds.. Nlnlbus Fund Communlty Centre 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FUNDS 29 599.89 34 603.17
SOFA Unrestrlcted Fund5 Restdrted Funds - Mlnibus Restrlcted Funds - Communlty Centre Total Funds 31.12.24 Total Funds 31.12.23 Hall & Room Hlre Art CILJb Lunch Fee5 Troy's Travels Grants & DonatSons Fund Ralslng Cross Stitch Sundry Income Admln fees Frlday Café Total Incoming Resources 10,081.90 1,010.60 1, 198. 53 10,081.90 1,010.60 1,198.53 0.00 31,215.07 0.00 2,071.50 9,995.69 1,536.87 0.00 57,110.16 12,181.25 1,127.70 2,450. 55 1,433.50 20,126.86 0.00 987.21 2,30Q.19 1,625.00 0.00 42.232.26 31,215.07 2,071.50 9,995.69 1,536.87 0.00 57,110.16 0.00 0.00 Staff Costs Repalrs & Malntenance Llcences Insurance Llght & Heat Communlcatlons Water & Rates Cleanlng Lunch Club Mlscellaneous Expenses Art Club Fund Ralslng Professlonal Fees Troy's Travels Admln fee5 Mlnl Bus Fund 24,491.91 13,051.63 347.34 2,282.79 6,437.73 738.81 760.06 87.03 1,573.94 5,502.33 0.00 3,338.78 396.00 1,568.22 1,536.87 0.00 62,113.44 24,491.91 13,051.63 347.34 2,282.79 6,437.73 738.81 760.06 87.03 1,573.94 5,502.33 0.00 3,338.78 396.00 1,568.22 1,536.87 0.00 62,113.44 29,876.01 5,470.45 230.56 1,224.98 9,777.58 689.67 331.48 567.40 2,783.30 6,700. 27 194.34 1,311.28 360.00 1,739.45 1,625.00 0.00 62,881.77 0.00 0.00 Net In¢omlng Resources .5,003.28 0.00 0.00 -5,003.28 -20,649.51 Transfer5 between funds 0.00 0.00 0.00 0.00 0.00 Fjalance b/1 34,603. 17 0.00 .00 34,603.17 55,252.68 Balance clf 29 599.89 o.oo 0.00 29 599.89 34 603.17 ,[TS