HERSDEN NEIGHBOURHOOD
CENTRE ASSOCIATION
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ANNUAL GENERAL
MEETING
Friday 1 Oth October 2025
At 10am
01227 712 040
info@hnca.co.uk
www.hersdencommunitycentre.co.uk
Registered Charity 801402.
Hersden Community Centre, the Avenue, Hersden,
Canterbury, Kent, CT3 4HL

Hersden Community Centre
Hersden Neighbourhood Centre Association
The Avenue, Hersden, Canterbury, Kent, CT3 4HL
01227 712 040
www.hersdencommunitycentre.co.uk
info@hersdencommunitycentre.co.uk
Agenda for 2025 AGM.
Date of AGM: Friday 10th October 2025
Time of Meeting: 10am
Location of Meeting: Hersden Community Centre
l. Apologies for Absence
2. Minutes from the last AGM
20,09.2024
3. Finances for Year ending 2024
To view presented accounts arid sign off.
4. Election of Members
Members of the Committee
Election of Chairman
Election of Vice Chairman
Election of Treasurer
Election of Secretary
5. Reports
6. Any other Business
7. Meeting Close
Registered Charity Number: 801402

Minutes from the Annual General meetlng of Hersden Neighborhood Centre Association
th
Held at 10am on Friday 20 September 2024 at The Hersden Community Centre
Those in attendance: Andrea Brabham, Jourdan Sparrow, Georgina Glover, Sylvia Giles, Kelly Campbell, Patricia
Hatton, Ross Llewellyn.
Apologies for Absence: Alan Marsh, Dawn Hougham, Elsie Edwards.
Minutes from the last AGM
The minutes from 01.09.2023 were presented and agreed as a true record of the meeting.
Proposed by Ross Llewellyn
Seconded by Andrea Brabham
Finances
Accounts from the end of year end 2023 were presented, outlining figures of
Income £42,232.26 expenditure £62,881.77 and a deficit of £20,649.51
These figures presented were from the year end accounts.
Proposed as correct by Georgina Glover
Seconded by Andrea Brabham
Electlon ol members
Those present who nominated themselves to join:
l. Andrea Brabham
2. Jourdan Sparrow
3. Georgina Glover
4. Sylvia Giles
5. Kelly Campbell
6. Patricia Hatton
7. Ross Llewellyn
Those who sent apologies and wished to be elected:
8. Dawn Hougham
9. Elsie Edwards
These proposals were all unanimously accepted,
Election of Chairman Andrea Brabham
Proposed by Georgina Glover
Seconded by Sylvia Giles
Election of Vlce Chairman Georgina Glover
Proposed by Andrea Brabham
Seconded by Patricia Hatton
Election of Treasurer Patrlcla Hatton
Proposed by Andrea Brabham
Seconded by Ross Llewellyn
Election of Secretary Jourdan Sparrow
Proposed by Patricia Hatton
Seconded by Georgina Glover

Section Reports
Preloved Shop
Sylvia reported on how well she is doing in the preloved shop and said that as long as she makes £100 a week
she is more than happy.
Thanks was recorded to Sylvia and her dedication,
Kelly agreed to make a new revised poster advertising the shop.
Vice Chalrs Report
Georgina regula rly attends the centre, and more recently she has been collecting donations from the Church, as
they now have an eco-status, and collect/ recycle textiles for our charity with the increased activities they offer.
The Committee record thanks and will officially write to the Church thanking them for supporting us.
Georgina advised she will get an article put in the link up magazine for HNCA.
Chairs Report
Andrea reported the Centre is very busy and most weekends are booked for children's parties, the rooms are
taking better bookings and we have just taken on a new regular booking.
Thank you was recorded from the Chair person to all volunteers and Sylvie for dedication and sorting donations
for the tom bola prizes.
Centre Reports
We have taken a big cut on the rags, where the price we now receive is 5p a kilo.
Discussions were held
Resolution rag bin for the public £1 for 3 items
Have ajumble table at the fair
Try a new supplier.
Insurance claim, recently we had an incident where the drains blocked and caused foul waste to break through
the ground surface and flood us and neighboring properties, as a result of this the roof d rains blocked and could
not drain, causing the flat roof to collapse above the hall store rooms. Insurance paid for the repair works and
southern water cleaned and re turfed the outside.
Grants, we received a couple of significant grants this year, one towards core costs and another towards the
men's shed.
Posters
It was discussed and agreed that we need posters for the charity shop and men's shed, better advertising them.
Sponsorship
Bocadillos Cafe have kindly offered to sponsor the Christmas Fair for £300, it was agreed to look at a sponsor for
the men's shed, and we should look into this.
Everyone has worked hard to reduce costs and spending, gain income and bookings, Diane has been working
with Dunelm for the giving tree where we may get much needed items donated.
It was noted that deposit deductions were introduced this year for damages or 'rule breaking, this was justified
and the committee were in agreement of this as we are the most affordable hall and have to keep it in top
condition.

Bookings
A suggestion was made to include add-ons to bookings such as the Candy Floss Machine at £40 and the donut
board at £10
AO8
The Lunch club was discussed at length and the resolution was that it is no longer viable as it is, the committee
agreed that we should run a brunch club between 9:30- 11:30 where breakfast items are offered instead. Prices
and Menu's to be worked out and published.
A ploughman's and bingo event is planned for Wednesday 23, October 24, if anyone would like to book and
attend or volunteer.
A suggestion was made to have a late opening evening for the shop and centre, discussions were held and a final
resolution was not agreed.
There were some concerns for having the donkey at the Christmas Fair, these were Insurance, risk of biting,
hygiene and the charge from the ownerjust to look at the donkey. Decision was agreed to cancel the attraction
for the above reasons.
Christmas Fair is Saturday 30, November 2024, please attend and help on the day.
Meeting closed 12'.05

HERSDEN NEIGHBOURHOOD CENTRE ASSOCIATION
REG CHARITY NO: 801402
REPORT AND FINANCIAL STATEMENTS
FOR
YEAR ENDED 31" DECEMBER 2024
LEGAL AND ADMINISTRATIVE INFORMATION
TRUSTEES
REGISTERED OFFICE
Ms
A, Brabham (Chairl
Mrs
G. Glover (Vice Chairl
Mrs
P. Hatton (Treasurer)
Ms
S.Giles
Miss E. Edwards
Miss J. Sparrow Isecretaryl,
Mrs
D, Hougham
Mr
R. LlewL>llyn
Miss K. Campbell
Hersden Community Centre
The Avenue
Hersden
Kent
CT3 4HL
INDEPENDENT EXAMINER
Hilary Adams- Chartered AccoLintants
158 High Street
Herne Bay
Kent
CT6 5NP
BANKERS
HSBC
9 Rose Lane
Canterbury
Kent

HERSDEN NEIGHBOURHOOD CENTRE ASSOCIATION
ANNUAL REPORT TO ACCOMPANY THE ACCOUNTS
ST
YEAR ENDING 31 DECEMBER 2024
The last few years these report5 have been hard to write, as they have all been at the end of
terrible financial years. Thls year it's a little easier to write as I can say our team have
worked tirelessly to get us out the financial hardship we have been facing.
l am pleased to report however despite making a loss again this year, its considerably less
than the previous years,. all be it a difficult yL)3r we have made some fantastic memories,
have stared a quarterly midweek bingo and lunch event and brought so many new faces
through the doors,
This year has also been hard, we have sadly lost some very close friends of the Centre, one
of them being Hazel F3rackley one of our previous trustees who helped make the place what
it is today.
I can report the salon has now got a regular hair stylist working each week, and we have had
enquiries for more beauty and health treatments which we are looking into taking on.
The shop has again exceeded all expectations and brought in well over £6,000 this year
alone. We have had some setbacks with our textile recycler who have drastically reduced
what they pay us, so we have turned to ecommerce... it's in its infancy and we will see how
it goes.
Now for the important part of this report, the actual figures for the association, our
accounting system shows an income of £57,110.16 and an expenditure of £62,113.44
resulting in a deficit of £5,003.28.
This report does sliow a loss, however, we have been in a worse position previously and
pulled through, we have a fantastic team and great support network who are doing all they
can to make next year a great success both financially and for our charity objectives.
l end this report with a massive thank you to each and every one who has supported us
madLJ the centre what it is today.
ndr
a Brab
Person

Balance Sheet
2024
2023
Cash In hand
Cash at bank
1,194.21
27 808.70
1,605.42
34 871.58
29,002.91
36,477.00
Debtors
Prepayments
1,175.38
0.00
1,175.38
o.oo
0.00
0.00
Total Assets
30,178.29
36,477.00
Credltors
Accruals
63.78
514.62
140.69
1 733.L4
578.40
1,873.83
Total Net Assets
29 599.89
0.00
34 603.17
Represented by the followlno funds..
Unrestrlcted Funds
General Fund
Troy's Trave15
Project5 (was Majorettes)
Cross Stitch
Senlor Cltlzen5 1 Lunch
Senlor Youth & Junlor Youth
Oeposlt Repalrs (was breakfast)
Art Club
Mens Shed
Communlty Put Back
596.9B
7,980.21
1,861.44
1,226.22
0.00
0.00
1,795.68
1,814.98
2,862.32
11 462.06
3,826.74
7,627. 14
2,368.89
950.22
634.02
1,086.70
1,695.66
3,303.88
447.84
12 662.06
29,599.89
34,603. 17
Restrl¢ted Funds..
Nlnlbus Fund
Communlty Centre
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL FUNDS
29 599.89
34 603.17

SOFA
Unrestrlcted
Fund5
Restdrted
Funds -
Mlnibus
Restrlcted
Funds -
Communlty
Centre
Total
Funds
31.12.24
Total
Funds
31.12.23
Hall & Room Hlre
Art CILJb
Lunch Fee5
Troy's Travels
Grants & DonatSons
Fund Ralslng
Cross Stitch
Sundry Income
Admln fees
Frlday Café
Total Incoming Resources
10,081.90
1,010.60
1, 198. 53
10,081.90
1,010.60
1,198.53
0.00
31,215.07
0.00
2,071.50
9,995.69
1,536.87
0.00
57,110.16
12,181.25
1,127.70
2,450. 55
1,433.50
20,126.86
0.00
987.21
2,30Q.19
1,625.00
0.00
42.232.26
31,215.07
2,071.50
9,995.69
1,536.87
0.00
57,110.16
0.00
0.00
Staff Costs
Repalrs & Malntenance
Llcences
Insurance
Llght & Heat
Communlcatlons
Water & Rates
Cleanlng
Lunch Club
Mlscellaneous Expenses
Art Club
Fund Ralslng
Professlonal Fees
Troy's Travels
Admln fee5
Mlnl Bus Fund
24,491.91
13,051.63
347.34
2,282.79
6,437.73
738.81
760.06
87.03
1,573.94
5,502.33
0.00
3,338.78
396.00
1,568.22
1,536.87
0.00
62,113.44
24,491.91
13,051.63
347.34
2,282.79
6,437.73
738.81
760.06
87.03
1,573.94
5,502.33
0.00
3,338.78
396.00
1,568.22
1,536.87
0.00
62,113.44
29,876.01
5,470.45
230.56
1,224.98
9,777.58
689.67
331.48
567.40
2,783.30
6,700. 27
194.34
1,311.28
360.00
1,739.45
1,625.00
0.00
62,881.77
0.00
0.00
Net In¢omlng Resources
.5,003.28
0.00
0.00
-5,003.28
-20,649.51
Transfer5 between funds
0.00
0.00
0.00
0.00
0.00
Fjalance b/1
34,603. 17
0.00
.00
34,603.17
55,252.68
Balance clf
29 599.89
o.oo
0.00
29 599.89
34 603.17
,[TS