Hersden Community Centre Hersden Neighbourhood Centre Association The Avenue, Hersden, Canterbury, Kent, CT3 4HL 01227 712 040 www.hersdencommunitycentre.co.uk info@hersdencommunitycentre.co,uk Agenda for 2024 AGM. Date of AGM." Friday 20th September 2024 Time of Meeting: 10am Location of Meeting: Hersden Community Centre l. Apologies for Absence 2, Minutes from the last AGM 1.09.2023 4. Finances for Year ending 2023 To view presented accounts and sign off. 5. Election of Members Members of the Committee Election of Chairman Election of Vice Chairman Election of Treasurer Election of Secretary 5. Reports 6. Review of Hire fees Any other Business 6. Meetin8 Close Registered Charity Number: 801402
st Minutes from the AGM of Hersden Neighborhood Centre Association Held on I September 2023 at 10am Apologies for Absence Georgina Glover, Elsie Edwards, Dawn Hougham, Patricia Hatton. Attendees Ross Llewellyn, Gill Waite, Alan Marsh, Sylvia Giles, Sarah Carden, Jack Brabham, Andrea Brabham. Minutes from Last AGM 21, February 2022 were agreed as a true account. Proposed by Andrea Brabham Seconded by Sylvia G iles Finances Income £40,602.15 Expenditure £53,916.75 Deficit £13,314.60 Andrea proposed Sarah Seconded Electlon of Trustees Ross Llewellyn, Andrea Brabham, Sarah Carden, Georgina Glover, Patricia Hatton, Elsie Edward, Sylvia Giles, Dawn Hougam Election of Secretary and Treasurer Unanimous agreement to elect Treasurer.. Dawn Secretary.. unfilled Reports Hair Salon is well underway to completion as a result of £IOOOfunding from the Masons, Its going to be rented to 8enerate an income and create another service to our residents. Community Warden has carried out lots of half term activities with us the past year, Preloved shop is doing very well, Thanks and well done goes to Sylvie who is selling things as fast as they come in. Meeting C105ed at 10:32
HERSDEN NEIGHBOURHOOD CENTRE ASSOCIATION ANNUAL REPORT TO ACCOMPANY THE ACCOUNTS ST YEAR ENDING 31 DECEMBER 2023 Another year has passed by financially and we are still struggling and have made radical changes to try and improve the situation. Our social aspect and community support is thriving. Our centre is still extremely busy day to day and service users are happy and continue to support us, the Community Payback service program is proving to be a fantastic asset and the people on probation enjoy being at our centre, they are constantly improving the facilities and the entire village. OUR VOLUNTEERS ARE AMAZING I they keep us going and keep the positivity alive. The Salon is now complete and open, we have a beauty technician and a foot care practitioner, however we are still looking for a hair dresser. As far as our financial position, we are in troublel We drastically need to improve our income as we this year have made a huge loss, with the ever increasing utility costs and prices of everythin8 increasing, all the cuts we have made are not enough. The charity shop is still doing above average and exceeding £100 a week in donations, this takes some going and Sylvie is doing us proud running it day to day on her own. The figures frorn our accounts show income of £42,232,26 and expenditure of £62,881.77 resulting in a deficit of £20,649,51. This is not a position anyone wants to be in and we need to work extremely hard to pull this into a better position. It is possible and will take a lot of work, we just need the support. Andrea Brabham HNCA Chair Person
Balance Sheet 2023 2022 Cash Sn hand Cash at bank 1,605.42 34 B71.58 2,378.59 53 864.65 36,477.00 56.243.24 Debtors Prepayments 0.00 0.00 0.00 0.00 0.00 0.00 Total As$ets 36,477.00 56,243.24 Credltors Accruals 140.69 1 733.14 42.18 948.38 1,873.83 990.56 Tot•1 Net Assets 34 603.17 0.00 55 252.68 Represented by the followlng funds.. Unrestrlcted Funds General Fund Troy's Trave15 Projetts (was Majorettes) Cross Stitch Senlor Cltlzens l Lunch Senlor Youth & Junlor Youth Frlday Café Art Club Mens Shed Communlty Put Back 3,826.74 7,627.14 2,368.69 950.22 634.02 1,086.70 1,695.68 3,303.88 447.84 12 662.06 27,556.28 5,550.09 2,368.89 752.73 605.32 1.086.70 1,695.68 2.799.93 0.00 12 637.06 34,603. 17 55.252.68 Restrlcted Fund5.' Mlnlbus Fund Comrnunlty Centre 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL FUNDS 34 603.17 55 252.68
SOFA Unrestricted Funds Restricted Funds- Minibus Restricted Funds Community Centre Total Funds 31.12.23 Total Funds 31.12.22 Hall & Room Hlre Art Club Lunch Fees Troy's Travels Grants & Donatlons Fund Raising Cr05s Stitch Sundry Income Admln fees Friday Café Total Incomlng Resources 12,181.25 1,127.70 2,450.55 1,433.50 20,126.86 0.00 987.21 2,300,19 1,625.00 0.00 42,232.26 12,181.25 1,127.70 2,450.55 1,433.50 20,126.86 0.00 987.21 2,300.19 1,625.00 0.00 42,232.26 8,179.75 1,438.65 2,436.26 759.20 17,138.29 1,467.60 1,741.75 6,660.65 780.00 0.00 40,602.15 0.00 0.00 staff Costs Repalrs & Malntenance Llcences Securltv Insurance Llght & Heat Communlcatlons Water & Rates Cleanlng Lunch Club Miscellaneous Expenses Art Club Fund Ralslng Professional Fees Troy'5 Travels Admln fees Mlnl Bus Fund 29,876.01 5,470.45 230.56 0.00 1,224.98 9,777.58 689.67 331.48 567.40 2,783.30 6,700.27 194.34 1,311.28 360.00 1,739.45 1,625.00 0.00 62,881.77 29,876.01 5,470.45 230.56 0.00 1,224,98 9,777.58 689.67 331.48 567.40 2,783.30 6,700.27 194.34 1,311.28 360.00 1,739.45 1,625.00 0.00 62,881.77 24,885.98 9,072.44 199.60 228.00 1,091.37 4,218,75 667.18 663.44 561.58 1,414.39 4,745.01 377.63 2,266,50 330.00 2,414.88 780.00 0.00 53,916.75 0,00 0,00 Net Incomlng R¢$our¢es -20,649.51 0.00 0.00 -20,649.51 -13,314.60 Transfers between funds 0.00 0.00 0.00 0.00 0.00 Balance blf 55,252.68 0.00 0.00 55,252.68 68,567.28 Balance clf 34 603.17 0.00 0.00 34 603.17 55 252.68
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF HERSDEN NEIGHBOURHOOD CENTRE We report on the projected Income and ExpendSture Account of the Assoclation for the year ended 31 December 2023. Respectlve responsibllitles of trustees and examiner The charity's trustees are responsible for the preparatlon of the accounts. The charity's trustee5 consider that an audlt Is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an Independent examlnatlon s needed. It Is our responsibility to.. examlne the accounts under sectlon 145 of the 2011 Act; to follow the procedure5 lald down In the general Directlon5 glven by the Charity Commlsslon under section 145(5)(b) of the 20 1 l Act; and to state whether particular matters have come to our attention. Basls of Independent examlner's report Our examlnatlon was carrSed out In accordance wlth the general Dlrectlons given by the Charlty CommlssSon. An examlnatlon Includes a revSew of the accountlng records kept by the charlty and a comparlson of the account5 presented wlth those records. It also Sncludes conslderation of any unusual Items or disc105ures In the accounts, and seeking explanatlons from you as trustees concernlng any such matters. The procedures undertaken do not provlde all the evldence that would be required in an audit and consequently no oplnSon Is given as to whether the accounts present a 'true and fair vlew, and the report Is Ilmlted to those matters set out In the statement below. Independent examlner's statement In connectlon wlth our examlnatlon, no matter has come to our attentlon: (l) whlch glve5 us reasonable cause to belSeve that In any materlal respett the requirement5.' to keep accountlng records In accordance wlth 5ertlon 130 of the 2011 Att; and to prepare accounts whlch accord wlth the accountlng record5 arsd comply wlth the accountlng requlrements of the 2011 Act have not been met,, or (2) to which, In our opinion, attentlon should be drawn In order to enable a proper understandSng of the account5 to be reached. Hllary Adams Ltd Chartered Accountants 158 Hlgh Street Herne Bay Kent CT6 5NP Date: 04 March 2024
2024 AGM REPORT 20/09/2024 I write this report with many feelings, on one side we are doing extremely well and growing our foot fall and services and on the other we are not doing so well financially. We have a thriving centre where everyone wants or needs to be, our service users, needs have grown so much that befriending is now our principal. We work extremely well with the Canterbury food bank and Age UK to provide additional services to our residents and clients. Our Hall is booked 5 nights a week, with a waiting list for regular bookings, and most weekends are fully booked back to back, the rooms are slowly taking better bookings, but this is the due to the hard work and dedication of my excellent team, who I couldn't work without. Throughout the week mornings we have Monday-cross Stitch and Lace, which is doing well and has expanded to any Arts. Tuesday- Crochet and Knitting, again which does any crafts, another busy group. Wednesday- Art again doing anything creative.. or playing board games, this is our smaller group some weeks, but the best to slowly introduce venerable or new users. Thursday- Men's shed, has recently opened and has a slow uptake, better advertising will increase the footfall. Friday- Lunch club, a very small circle of 6 who come for lunch, this group struggles to find new members. Salon- open every day with limited uptake, but slowly growing. Charity shop- The shop is exceeding all expectations and financially keeping the centre afloat, Sylvie is smashing all expectations and l am very proud of her. l am however having issues with the textile recycling company who keep cutting costs, due to this l am going to implement a few changes on how we sell the rags. Financially we are not in a great position, but with hard work and dedication from both volunteers and myself our deficit is much less than it was. I work very closely with the Ministry of justice, who provide unpaid workers weekly to carryout projects at the centre, and assist us with our upkeep, this ultimately saves us thousands of pounds a year in repair and maintenance costs. It takes a lot of dedication and time to make this place work and keep our little community growing and stay together. Jack Brabham Operations and Finance Manager