Hersden Community Centre
Hersden Neighbourhood Centre Association
The Avenue, Hersden, Canterbury, Kent, CT3 4HL
01227 712 040
www.hersdencommunitycentre.co.uk
info@hersdencommunitycentre.co,uk
Agenda for 2024 AGM.
Date of AGM." Friday 20th September 2024
Time of Meeting: 10am
Location of Meeting: Hersden Community Centre
l. Apologies for Absence
2, Minutes from the last AGM
1.09.2023
4. Finances for Year ending 2023
To view presented accounts and sign off.
5. Election of Members
Members of the Committee
Election of Chairman
Election of Vice Chairman
Election of Treasurer
Election of Secretary
5. Reports
6. Review of Hire fees
Any other Business
6. Meetin8 Close
Registered Charity Number: 801402

st
Minutes from the AGM of Hersden Neighborhood Centre Association Held on I September 2023
at 10am
Apologies for Absence
Georgina Glover, Elsie Edwards, Dawn Hougham, Patricia Hatton.
Attendees
Ross Llewellyn, Gill Waite, Alan Marsh, Sylvia Giles, Sarah Carden, Jack Brabham, Andrea Brabham.
Minutes from Last AGM
21, February 2022 were agreed as a true account.
Proposed by Andrea Brabham
Seconded by Sylvia G iles
Finances
Income £40,602.15
Expenditure £53,916.75
Deficit £13,314.60
Andrea proposed
Sarah Seconded
Electlon of Trustees
Ross Llewellyn, Andrea Brabham, Sarah Carden, Georgina Glover, Patricia Hatton, Elsie Edward,
Sylvia Giles, Dawn Hougam
Election of Secretary and Treasurer
Unanimous agreement to elect
Treasurer.. Dawn
Secretary.. unfilled
Reports
Hair Salon is well underway to completion as a result of £IOOOfunding from the Masons, Its going to
be rented to 8enerate an income and create another service to our residents.
Community Warden has carried out lots of half term activities with us the past year,
Preloved shop is doing very well, Thanks and well done goes to Sylvie who is selling things as fast as
they come in.
Meeting C105ed at 10:32

HERSDEN NEIGHBOURHOOD CENTRE ASSOCIATION
ANNUAL REPORT TO ACCOMPANY THE ACCOUNTS
ST
YEAR ENDING 31 DECEMBER 2023
Another year has passed by financially and we are still struggling and have made radical
changes to try and improve the situation. Our social aspect and community support is
thriving.
Our centre is still extremely busy day to day and service users are happy and continue to
support us, the Community Payback service program is proving to be a fantastic asset and
the people on probation enjoy being at our centre, they are constantly improving the
facilities and the entire village.
OUR VOLUNTEERS ARE AMAZING I they keep us going and keep the positivity alive.
The Salon is now complete and open, we have a beauty technician and a foot care
practitioner, however we are still looking for a hair dresser.
As far as our financial position, we are in troublel We drastically need to improve our
income as we this year have made a huge loss, with the ever increasing utility costs and
prices of everythin8 increasing, all the cuts we have made are not enough.
The charity shop is still doing above average and exceeding £100 a week in donations, this
takes some going and Sylvie is doing us proud running it day to day on her own.
The figures frorn our accounts show income of £42,232,26 and expenditure of £62,881.77
resulting in a deficit of £20,649,51. This is not a position anyone wants to be in and we need
to work extremely hard to pull this into a better position. It is possible and will take a lot of
work, we just need the support.
Andrea Brabham
HNCA Chair Person

Balance Sheet
2023
2022
Cash Sn hand
Cash at bank
1,605.42
34 B71.58
2,378.59
53 864.65
36,477.00
56.243.24
Debtors
Prepayments
0.00
0.00
0.00
0.00
0.00
0.00
Total As$ets
36,477.00
56,243.24
Credltors
Accruals
140.69
1 733.14
42.18
948.38
1,873.83
990.56
Tot•1 Net Assets
34 603.17
0.00
55 252.68
Represented by the followlng funds..
Unrestrlcted Funds
General Fund
Troy's Trave15
Projetts (was Majorettes)
Cross Stitch
Senlor Cltlzens l Lunch
Senlor Youth & Junlor Youth
Frlday Café
Art Club
Mens Shed
Communlty Put Back
3,826.74
7,627.14
2,368.69
950.22
634.02
1,086.70
1,695.68
3,303.88
447.84
12 662.06
27,556.28
5,550.09
2,368.89
752.73
605.32
1.086.70
1,695.68
2.799.93
0.00
12 637.06
34,603. 17
55.252.68
Restrlcted Fund5.'
Mlnlbus Fund
Comrnunlty Centre
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL FUNDS
34 603.17
55 252.68

SOFA
Unrestricted
Funds
Restricted
Funds-
Minibus
Restricted
Funds
Community
Centre
Total
Funds
31.12.23
Total
Funds
31.12.22
Hall & Room Hlre
Art Club
Lunch Fees
Troy's Travels
Grants & Donatlons
Fund Raising
Cr05s Stitch
Sundry Income
Admln fees
Friday Café
Total Incomlng Resources
12,181.25
1,127.70
2,450.55
1,433.50
20,126.86
0.00
987.21
2,300,19
1,625.00
0.00
42,232.26
12,181.25
1,127.70
2,450.55
1,433.50
20,126.86
0.00
987.21
2,300.19
1,625.00
0.00
42,232.26
8,179.75
1,438.65
2,436.26
759.20
17,138.29
1,467.60
1,741.75
6,660.65
780.00
0.00
40,602.15
0.00
0.00
staff Costs
Repalrs & Malntenance
Llcences
Securltv
Insurance
Llght & Heat
Communlcatlons
Water & Rates
Cleanlng
Lunch Club
Miscellaneous Expenses
Art Club
Fund Ralslng
Professional Fees
Troy'5 Travels
Admln fees
Mlnl Bus Fund
29,876.01
5,470.45
230.56
0.00
1,224.98
9,777.58
689.67
331.48
567.40
2,783.30
6,700.27
194.34
1,311.28
360.00
1,739.45
1,625.00
0.00
62,881.77
29,876.01
5,470.45
230.56
0.00
1,224,98
9,777.58
689.67
331.48
567.40
2,783.30
6,700.27
194.34
1,311.28
360.00
1,739.45
1,625.00
0.00
62,881.77
24,885.98
9,072.44
199.60
228.00
1,091.37
4,218,75
667.18
663.44
561.58
1,414.39
4,745.01
377.63
2,266,50
330.00
2,414.88
780.00
0.00
53,916.75
0,00
0,00
Net Incomlng R¢$our¢es
-20,649.51
0.00
0.00
-20,649.51
-13,314.60
Transfers between funds
0.00
0.00
0.00
0.00
0.00
Balance blf
55,252.68
0.00
0.00
55,252.68
68,567.28
Balance clf
34 603.17
0.00
0.00
34 603.17
55 252.68

INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF
HERSDEN NEIGHBOURHOOD CENTRE
We report on the projected Income and ExpendSture Account of the Assoclation for
the year ended 31 December 2023.
Respectlve responsibllitles of trustees and examiner
The charity's trustees are responsible for the preparatlon of the accounts. The
charity's trustee5 consider that an audlt Is not required for this year under section
144 of the Charities Act 2011 (the 2011 Act) and that an Independent examlnatlon
s needed.
It Is our responsibility to..
examlne the accounts under sectlon 145 of the 2011 Act;
to follow the procedure5 lald down In the general Directlon5 glven by the
Charity Commlsslon under section 145(5)(b) of the 20 1 l Act; and
to state whether particular matters have come to our attention.
Basls of Independent examlner's report
Our examlnatlon was carrSed out In accordance wlth the general Dlrectlons given by
the Charlty CommlssSon. An examlnatlon Includes a revSew of the accountlng
records kept by the charlty and a comparlson of the account5 presented wlth those
records. It also Sncludes conslderation of any unusual Items or disc105ures In the
accounts, and seeking explanatlons from you as trustees concernlng any such
matters. The procedures undertaken do not provlde all the evldence that would be
required in an audit and consequently no oplnSon Is given as to whether the
accounts present a 'true and fair vlew, and the report Is Ilmlted to those matters set
out In the statement below.
Independent examlner's statement
In connectlon wlth our examlnatlon, no matter has come to our attentlon:
(l) whlch glve5 us reasonable cause to belSeve that In any materlal respett the
requirement5.'
to keep accountlng records In accordance wlth 5ertlon 130 of the 2011 Att;
and
to prepare accounts whlch accord wlth the accountlng record5 arsd comply
wlth the accountlng requlrements of the 2011 Act
have not been met,, or
(2) to which, In our opinion, attentlon should be drawn In order to enable a proper
understandSng of the account5 to be reached.
Hllary Adams Ltd
Chartered Accountants
158 Hlgh Street
Herne Bay
Kent
CT6 5NP
Date: 04 March 2024

2024 AGM REPORT
20/09/2024
I write this report with many feelings, on one side we are doing extremely well and growing
our foot fall and services and on the other we are not doing so well financially.
We have a thriving centre where everyone wants or needs to be, our service users, needs
have grown so much that befriending is now our principal. We work extremely well with the
Canterbury food bank and Age UK to provide additional services to our residents and clients.
Our Hall is booked 5 nights a week, with a waiting list for regular bookings, and most
weekends are fully booked back to back, the rooms are slowly taking better bookings, but
this is the due to the hard work and dedication of my excellent team, who I couldn't work
without.
Throughout the week mornings we have
Monday-cross Stitch and Lace, which is doing well and has expanded to any Arts.
Tuesday- Crochet and Knitting, again which does any crafts, another busy group.
Wednesday- Art again doing anything creative.. or playing board games, this is our smaller
group some weeks, but the best to slowly introduce venerable or new users.
Thursday- Men's shed, has recently opened and has a slow uptake, better advertising will
increase the footfall.
Friday- Lunch club, a very small circle of 6 who come for lunch, this group struggles to find
new members.
Salon- open every day with limited uptake, but slowly growing.
Charity shop- The shop is exceeding all expectations and financially keeping the centre
afloat, Sylvie is smashing all expectations and l am very proud of her. l am however having
issues with the textile recycling company who keep cutting costs, due to this l am going to
implement a few changes on how we sell the rags.
Financially we are not in a great position, but with hard work and dedication from both
volunteers and myself our deficit is much less than it was. I work very closely with the
Ministry of justice, who provide unpaid workers weekly to carryout projects at the centre,
and assist us with our upkeep, this ultimately saves us thousands of pounds a year in repair
and maintenance costs.
It takes a lot of dedication and time to make this place work and keep our little community
growing and stay together.
Jack Brabham
Operations and Finance Manager